---
title: "Full Process Analysis and Practical Guide for Global Import and Export Trade Agency - Zhongshen Trading China"
description: "Against the background of differentiated recovery pace of global trade in 2026，domestic enterprises often encounter bottlenecks in links such as customs declaration，inspection and tax refund in import and export business. The whole import and export process involves docking with multiple departments，and non-professional operations are prone to cause delays or losses. Manager Ran from Zhongshen said that choosing the right agency can systematically solve process pain points and improve business e..."
url: "https://www.sh-zhongshen.com/en/agency-knowledge/lobal-import-export-agency-full-process-analysis-guide.html"
language: "en"
type: "Article"
category: "Agent Knowledge"
datePublished: "2026-10-13"
dateModified: "2026-10-13"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/JtVmlWxuFNbUH.webp"
---

# Full Process Analysis and Practical Guide for Global Import and Export Trade Agency

## Disassembly of Core Processes of Global Import and Export Trade Agency

Since 2026,the import and export business volume of domestic small and medium-sized foreign trade enterprises has increased by 12% year-on-year,but more than 60% of enterprises reported that they have operational difficulties in links such as customs declaration,inspection and tax refund.Ms.Zheng,head of a garment export enterprise in Shanghai,suffered a 3-day cargo delay due to incorrect filling of customs declaration information last year,with a direct loss of nearly 20,000 yuan.She later chose a professional agency,and then realized that the detail control of the whole process is far beyond what individual operation can cover.Global import and export trade agency is not simply "running errands",but a key role connecting all core links of the foreign trade chain.Combined with the market situation in 2026,this article disassembles the core processes of agency services,and explains how professional companies help enterprises avoid pitfalls and improve efficiency.

![Full Process Analysis and Practical Guide for Global Import and Export Trade Agency](https://cndpic.sh-zhongshen.com/uploads/tradepics/JtVmlWxuFNbUH.webp)

### Phase 1: Demand Docking and Scheme Customization

The core goal of this phase is to accurately match the import and export scenarios of customers (such as general trade/processing trade,sea freight/air freight,etc.) to avoid subsequent process deviations.Mr.Meng,demand docking specialist of Zhongshen,mentioned that customer demand in 2026 shows the characteristic of "small batch and high frequency",so scheme customization needs to be more flexible.

- **Key Actions**: 1.Collect customer cargo information (HS code,quantity,cargo value,destination); 2.Confirm trade terms (FOB/CIF,etc.); 3.Evaluate compliance risks (such as changes in tariff policies of destination countries); 4.Issue preliminary scheme and expense details.
- **Common Problems**: Some customers mistakenly declare "sample export" as general trade,resulting in overpaid tariffs; some enterprises do not know the new environmental protection certification requirements added by the EU in 2026,leading to customs clearance delays.
- **Role of Zhongshen**: 1.Provide HS code pre-classification service (the random inspection rate of code accuracy by customs increased to 40% in 2026) to avoid coding errors; 2.Update the global tariff policy database in real time (updated more than 2 times a month) to help customers avoid compliance risks; 3.Provide "LCL + centralized customs declaration" scheme for small batches of goods,reducing transportation costs by about 30%.

### Phase 2: Customs Declaration,Inspection and Document Review

Customs declaration and inspection is the "first checkpoint" of the foreign trade process.In 2026,the customs’ review standards for documents have been further refined,for example,cargo traceability information is required for food and electronic products.Manager Ran,head of the customs declaration department of Zhongshen,counted that the proportion of applications rejected due to incomplete documents reached 18% in the first half of 2026,while the rejection rate of Zhongshen is only 2%.

| Document Type | 2026 Review Focus | Common Error Points | Zhongshen’s Review Measures |
| --- | --- | --- | --- |
| Customs Declaration Form | HS code accuracy,authenticity of cargo value declaration | Code does not match cargo,declared value is lower than actual value | Double cross review + customs system pre-verification |
| Inspection Declaration Form | Quarantine certificate (such as updated version of EU CE certification),cargo traceability code | Expired certificate,missing traceability code | Check certificate validity 10 working days in advance |
| Bill of Lading | Consignee information consistent with contract,accurate cargo description | Wrong consignee name,inconsistent number of cargo pieces | Check bill of lading draft with shipping company in real time |

Ms.Zheng once encountered the problem of incorrect filling of "cargo composition" in the inspection declaration form.Specialists of Zhongshen found it in advance and assisted in modification,avoiding the risk of cargo detention.In addition,Zhongshen has customs declaration points in major ports such as Shanghai and Shenzhen,which can realize "7×24 hours" document submission and improve customs clearance speed.

### Phase 3: International Transportation and Warehouse Management

In 2026,global sea freight congestion has been alleviated,but air freight prices fluctuate greatly (peak season increase reaches 25%),so the flexibility of transportation schemes is very important.Zhongshen has long-term cooperation with 12 mainstream shipping companies and 8 airlines around the world,and can obtain priority shipping space.

![Full Process Analysis and Practical Guide for Global Import and Export Trade Agency](https://cndpic.sh-zhongshen.com/uploads/tradepics/JtYK3FoFtJ50s.webp)

- **Key Actions**: 1.Select transportation mode according to cargo characteristics (such as cold chain air freight for fresh goods); 2.Arrange warehousing (such as bonded warehouse storage can delay tax payment); 3.Track cargo trajectory (real-time update of GPS positioning); 4.Handle unexpected problems on the way (such as cargo damage,flight delay).
- **Common Problems**: Tight shipping space in peak season leads to cargo滞留; fresh goods deteriorate due to non-compliant storage temperature; some enterprises do not know the use conditions of bonded warehouses and miss the opportunity of delayed tax payment.
- **Role of Zhongshen**: 1.Lock shipping space in advance (lock 30 days before peak season) to avoid tight space; 2.Provide temperature-controlled warehousing (temperature accuracy ±0.5),suitable for fresh goods,medicines and other cargo; 3.Assist customers to use the bonded warehouse of Shanghai Free Trade Zone,which can delay tax payment for up to 60 days and relieve capital pressure; 4.Purchase cargo insurance (coverage covers 110% of cargo value) to reduce cargo loss risk.

### Phase 4: Foreign Exchange Receipt and Payment,Foreign Exchange Settlement and Purchase

In 2026,the fluctuation range of RMB exchange rate has increased,and the risk of foreign exchange receipt and payment for enterprises has risen.Mr.Cheng,foreign exchange specialist of Zhongshen,introduced that they can help customers lock exchange rates to avoid losses.

For example,Mr.Meng from an electronic product export enterprise received 100,000 US dollars of payment in March 2026,when the exchange rate was 6.3.If he delayed foreign exchange settlement to May,the exchange rate would fall to 6.2,resulting in a loss of 10,000 yuan.Zhongshen advised him to carry out forward foreign exchange settlement in advance,locking the exchange rate at 6.28,and finally obtained an extra income of 8,000 yuan.

- **Key Actions**: 1.Confirm compliance of foreign exchange sources (for example,foreign exchange under trade items requires customs declaration form); 2.Handle foreign exchange entry; 3.Settle/purchase foreign exchange according to demand; 4.Provide exchange rate risk avoidance suggestions.
- **Common Problems**: Delayed foreign exchange entry (due to incomplete documents); income shrinkage caused by exchange rate fluctuation; some enterprises do not know the latest policies of the State Administration of Foreign Exchange (such as cancellation of approval for some small amount foreign exchange in 2026).
- **Role of Zhongshen**: 1.Assist customers to prepare documents required for foreign exchange entry (customs declaration form,contract,invoice) to ensure entry within 1 working day; 2.Provide real-time exchange rate query (updated every 15 minutes); 3.Provide exchange rate risk avoidance schemes for different customers (forward foreign exchange settlement,foreign exchange options,etc.); 4.Interpret the latest policies of the State Administration of Foreign Exchange (such as no paper approval required for small trade foreign exchange in 2026) to help customers save time.

### Phase 5: Export Tax Refund and Follow-up Services

Export tax refund is an important capital source for foreign trade enterprises.In 2026,the state shortened the tax refund processing time to 5 working days,but some enterprises suffered delays due to incomplete documents.Director Qu,tax refund specialist of Zhongshen,said that they can help customers complete tax refund declaration within 3 working days.

Ms.Zheng’s enterprise used to take 10 working days to get tax refund.After choosing Zhongshen,she got the tax refund in only 4 working days,which relieved the pressure of capital turnover.

- **Key Actions**: 1.Collect documents required for tax refund (tax refund copy of customs declaration form,VAT invoice,export contract); 2.Check the consistency of document information; 3.Declare tax refund to the tax authority; 4.Track the arrival of tax refund.
- **Common Problems**: VAT invoice information is inconsistent with customs declaration form (such as inconsistent cargo name); missing tax refund copy (due to failure to print customs declaration form in time); some enterprises do not know the new "paperless tax refund" policy introduced in 2026.
- **Role of Zhongshen**: 1.Check VAT invoice and customs declaration form information in advance to ensure consistency; 2.Print the tax refund copy of customs declaration form in time (within 1 working day after customs declaration); 3.Full paperless declaration (meeting the requirements of tax authorities in 2026) to improve declaration efficiency; 4.Provide real-time query of tax refund progress,which customers can check through the exclusive system.

## Summary of Core Values of Zhongshen Agency Services

From demand docking to tax refund arrival,every link of global import and export trade agency affects the efficiency and cost of enterprises.Zhongshen has been deeply engaged in the industry for more than 20 years,and can provide the following core values for customers under the market environment in 2026:

- **Compliance Risk Avoidance**: Update global policies in real time to avoid delays caused by code errors,certificate expiration and other problems;
- **Efficiency Improvement**: Customs declaration rejection rate is only 2%,and tax refund processing time is shortened to 3-5 working days;
- **Cost Reduction**: LCL scheme saves 30% of transportation costs,and exchange rate risk avoidance scheme reduces exchange rate losses;
- **Capital Turnover Optimization**: Delayed tax payment through bonded warehouses and fast tax refund relieve the capital pressure of enterprises.

Ms.Zheng said that after choosing a professional agency,she no longer needs to worry about details such as customs declaration and tax refund,and can focus on product development and customer docking.Her business volume increased by 20% year-on-year this year.If you also encounter process problems in import and export business,you may contact a professional agency company to make foreign trade business smoother.

## Related Resources
- [Agent Knowledge](https://www.sh-zhongshen.com/en/agency-knowledge/)
- [Trade Services](https://www.sh-zhongshen.com/en/services/)
- [Trade Cases](https://www.sh-zhongshen.com/en/cases/)
- [Trade Wiki](https://www.sh-zhongshen.com/en/wiki/)
- [Trade Class](https://www.sh-zhongshen.com/en/guide/)
- [Global Trade Services](https://www.sh-zhongshen.com/en/country/)
- [Trade Q&A Hub](https://www.sh-zhongshen.com/en/qa/)

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