---
title: "Analysis of Full Process of Import and Export Trade After Proxy Registration of Import and Export Trading Company - Zhongshen Trading China"
description: "Shanghai's foreign trade market continues to expand in 2026，but many enterprises intending to launch import and export business are discouraged by the complicated procedures. How to carry out import and export trade smoothly after proxy registration of import and export trading companies has become a core issue for micro，small and medium-sized enterprises. Manager Sun，a senior foreign trade agency practitioner in Shanghai，points out that lack of professional teams easily leads to pitfalls i..."
url: "https://www.sh-zhongshen.com/en/agency-knowledge/proxy-registration-import-export-trade-company-full-process-analysis.html"
language: "en"
type: "Article"
category: "Agent Knowledge"
datePublished: "2026-10-16"
dateModified: "2026-10-16"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/S9y56Z4pWYlXd.webp"
---

# Analysis of Full Process of Import and Export Trade After Proxy Registration of Import and Export Trading Company

## Analysis of Full Process of Import and Export Trade After Proxy Registration of Import and Export Trading Company

Many Shanghai enterprises planning to expand overseas markets in 2026 are stuck at the link of "how to carry out trade after registering an import and export company" — every node,from qualification sorting to customs declaration and inspection,to foreign exchange receipt and payment and tax refund,hides compliance risks.Mr.Liao,head of an electronic manufacturing enterprise in Shanghai,tried to handle export business on his own last year,his goods were detained due to wrong commodity code on the customs declaration form,which not only delayed delivery,but also made him pay liquidated damages to foreign merchants.He later found a professional agency to sort out the process,and his export volume has exceeded 5 million yuan this year.It can be seen that whether the import and export trade process after proxy registration is smooth directly determines the success or failure of foreign trade business.This article systematically sorts out the core processes and combines Zhongshen’s practical experience to help enterprises avoid common pitfalls.

![Analysis of Full Process of Import and Export Trade After Proxy Registration of Import and Export Trading Company](https://cndpic.sh-zhongshen.com/uploads/tradepics/S9y56Z4pWYlXd.webp)

### I.Pre-preparation: Qualification Sorting and Business Planning After Proxy Registration

**Phase Objective**: Confirm that the enterprise has all qualifications required to carry out import and export trade,and clarify business scope and target market.

**Key Actions**:

- Check the qualification documents obtained after proxy registration to ensure no omission;
- Sort out tariff policies and access requirements of the target market (such as EU CE Certification,US FDA Certification,etc.);
- Formulate preliminary logistics and capital flow plans.

**Common Problems**: After obtaining qualifications,some enterprises do not know which commodities require special commodity inspection,resulting in failure to declare customs later.For example,a garment enterprise in Shanghai exporting to the EU was required by customs to supplement materials and missed the shipping schedule because it did not apply for the textile certificate of origin in advance.

**Role of Zhongshen**: After the enterprise obtains the proxy registration qualification,Mr.Bi of Zhongshen will arrange special personnel to check qualification documents on site,and sort out access requirements and commodity inspection lists in advance according to the enterprise’s product type and target market.Last year,for an outdoor products enterprise,Mr.Bi reminded them to apply for EU REACH Certification in advance,avoiding subsequent customs clearance problems.In addition,Zhongshen will also help enterprises connect with agents in the target market to reduce early expansion costs.

### II.Order Docking and Contract Signing: Compliance Key Points of Foreign Trade Contracts

**Phase Objective**: Sign compliant foreign trade contracts,clarify rights and obligations of both parties,and avoid later disputes.

![How to Cut Costs and Improve Efficiency for Import and Export Trade After Proxy Registration of Import and Export Company in 2026](https://cndpic.sh-zhongshen.com/uploads/tradepics/sCFTs4Befo0kX.webp)

**Key Actions**:

- Confirm the credit qualification of foreign merchants (can be queried through third-party institutions connected by Zhongshen);
- Clarify clauses such as commodity code,quantity,unit price,delivery time,transportation method,payment method,etc.;
- Agree on breach clauses and dispute resolution methods (such as arbitration institution selection).

**Common Problems**: In order to grab orders,some enterprises do not specify commodity codes in the contract,and are taxed due to code mismatch during later customs declaration.For example,a toy enterprise in Shanghai wrote "plastic toys" in the contract without subdividing the code,which was identified as "children’s toys" by customs during declaration,and the tariff increased by 8%.

**Role of Zhongshen**: Mr.Dai’s team of Zhongshen will review foreign trade contracts throughout the process,focusing on checking commodity codes,payment methods and breach clauses.For new customers,Mr.Dai will provide contract templates embedded with common compliance clauses.Last year,for a household goods enterprise,Mr.Dai found that the payment method was "post T/T" with high risk when reviewing the contract,and suggested changing it to "30% advance payment + 70% payment against copy of bill of lading",avoiding the risk of foreign merchants defaulting on payment.In addition,Zhongshen will also help enterprises connect with the State Administration of Foreign Exchange to confirm the compliance of payment methods.

### III.Customs Declaration and Inspection: Core Operations and Risk Avoidance of Import and Export Clearance

**Phase Objective**: Complete customs declaration and inspection smoothly,ensure goods are cleared on time,and avoid cargo detention or extra taxation.

**Key Actions**:

- Prepare customs declaration materials (bill of lading,invoice,packing list,contract,inspection certificate,etc.);
- Declare to customs (through the electronic port system);
- Cooperate with customs inspection (if spot checked).

**Common Problems**: Incomplete or wrong declaration materials lead to higher customs inspection rate; wrong commodity codes lead to high tariffs; unqualified commodity inspection leads to failure to export.For example,a food enterprise in Shanghai was required by the inspection bureau to re-test due to wrong production date on the inspection certificate,which delayed delivery.

**Role of Zhongshen**: Zhongshen’s customs declaration team has more than 10 years of experience,will review all customs declaration materials in advance to ensure accurate commodity codes and complete materials.For high-risk commodities (such as food,cosmetics),they will connect with the inspection bureau in advance to confirm testing requirements.In addition,Zhongshen has a good cooperative relationship with Shanghai Customs,and the inspection rate is about 30% lower than that of enterprises’ self-declaration.Last year,for a cosmetics enterprise with complex product ingredients,Zhongshen helped apply for special cosmetics filing in advance,and the goods passed the inspection smoothly.If goods are inspected,Zhongshen’s special personnel will accompany the whole process and supplement materials in time to avoid cargo detention.

### IV.International Transportation and Warehousing: Optimization and Implementation of Logistics Solutions

**Phase Objective**: Choose appropriate logistics methods,reduce transportation costs,and ensure goods arrive at the destination on time.

**Key Actions**:

- Choose transportation method (sea freight,air freight,express) according to cargo type,quantity and delivery time;
- Book shipping space (1-2 months in advance in peak season);
- Arrange warehousing (if temporary storage is needed) and distribution.

**Common Problems**: Tight shipping space in peak season leads to failure to deliver goods on time; large fluctuation of logistics costs exceeds budget; improper warehouse management leads to cargo damage.For example,a building materials enterprise in Shanghai failed to book shipping space in advance last peak season,the goods were piled up at the port for 20 days,resulting in high container detention charges.

**Role of Zhongshen**: Zhongshen has long-term cooperation with a number of shipping companies and airlines,with stable shipping space,and can guarantee priority booking even in peak season.At the same time,Zhongshen will optimize logistics solutions according to cargo conditions,for example,choose air freight for light bubble goods and sea freight for heavy goods,reducing transportation costs by 10%-15%.In addition,Zhongshen has 3 self-operated warehouses in Shanghai,providing warehousing,sorting,packing and other services,with a cargo damage rate of less than 0.1%.Last year,for an electronic product enterprise,Zhongshen helped store the goods temporarily in the warehouse and deliver them after the foreign merchant confirmed the delivery time,avoiding container detention charges.

### V.Foreign Exchange Receipt,Payment and Settlement: Compliant Handling of Capital Flow

**Phase Objective**: Receive and pay foreign exchange in compliance,settle foreign exchange in time,and avoid capital chain fracture.

**Key Actions**:

- Confirm the source of foreign exchange (must be consistent with the foreign trade contract);
- Receive and pay foreign exchange through the electronic port system;
- Settle foreign exchange (or retain foreign exchange) according to the exchange rate situation.

**Common Problems**: Insufficient foreign exchange quota leads to failure to receive and pay foreign exchange; delayed arrival of foreign exchange affects the enterprise’s capital turnover; exchange rate fluctuation during settlement leads to losses.For example,a trading enterprise in Shanghai almost lost an order because it had insufficient foreign exchange quota to receive the advance payment from foreign merchants.

**Role of Zhongshen**: Zhongshen cooperates with a number of banks,with flexible foreign exchange quotas,which can meet the receipt and payment needs of enterprises.At the same time,Zhongshen will monitor exchange rate fluctuations in real time,and suggest enterprises to settle foreign exchange at the right time to reduce exchange rate risks.In addition,Zhongshen’s foreign exchange team will help enterprises handle foreign exchange receipt and payment declaration to ensure compliance.Last year,for a garment enterprise with insufficient foreign exchange quota,Zhongshen helped apply for a temporary quota from the bank,and the enterprise successfully received the advance payment from foreign merchants.

### VI.Export Tax Refund: Key Nodes and Efficiency Improvement of Tax Refund Declaration

**Phase Objective**: Declare export tax refund on time,shorten the tax refund cycle,and increase the enterprise’s cash flow.

**Key Actions**:

- Collect tax refund materials (customs declaration form,VAT invoice,export invoice,etc.);
- Declare through the tax refund system;
- Cooperate with the tax bureau’s audit (if spot checked).

**Common Problems**: Incomplete tax refund materials lead to declaration failure; delayed declaration time leads to missing the tax refund cycle; failure to pass the tax bureau’s audit requires re-supplement of materials.For example,an electronic enterprise in Shanghai had its tax refund declaration rejected because the commodity name on the VAT invoice was inconsistent with that on the customs declaration form,and it was delayed for 3 months to get the tax refund.

**Role of Zhongshen**: Zhongshen’s tax refund team will collect all tax refund materials in advance to ensure that the commodity name and code are consistent with those on the customs declaration form.At the same time,Zhongshen will remind enterprises 10 days before the declaration deadline to avoid delay.In addition,Zhongshen has a good communication mechanism with the tax bureau,and the audit cycle is about 50% shorter than that of enterprises’ self-declaration.Last year,for a household goods enterprise,Zhongshen helped it get the tax refund within 12 working days,18 days faster than self-declaration.

## Comparison of Advantages and Disadvantages Between Enterprise Self-operation and Zhongshen Agency

| Link | Pain Points of Enterprise Self-operation | Advantages of Zhongshen Agency |
| --- | --- | --- |
| Qualification Sorting | Unclear about required documents,multiple trips to government departments | Special personnel check on site,qualification sorting completed within 1 day |
| Customs Declaration and Inspection | Declaration errors lead to cargo detention and delivery delay | Reviewed by team with over 10 years of experience,declaration accuracy rate of 99.8% |
| Foreign Exchange Receipt and Payment | Insufficient foreign exchange quota,delayed fund arrival | Cooperate with multiple banks,flexible quota,fund arrival 2-3 working days faster |
| Export Tax Refund | Incomplete materials lead to extended tax refund cycle | Full-process agency service,tax refund cycle shortened to within 15 working days |
| International Logistics | Large fluctuation of logistics costs,tight shipping space | Long-term cooperation with shipping companies/airlines,stable shipping space,10%-15% lower cost |

## Core Value and Service Summary of Zhongshen

As can be seen from Mr.Liao’s experience,each link of import and export trade after proxy registration of import and export trading companies requires professional experience support.Zhongshen has been deeply engaged in the industry for more than 20 years,focusing on core links such as customs declaration and inspection,international transportation,warehouse management,foreign exchange receipt and payment,foreign exchange settlement and purchase,and export tax refund,and can provide enterprises with full-process,one-stop solutions.

The core value of Zhongshen lies in: First,reduce compliance risks,all links are operated by teams with more than 10 years of experience,avoiding problems such as cargo detention and taxation caused by declaration errors; Second,improve efficiency,the tax refund cycle is shortened to within 15 working days,logistics space is stable,and funds arrive quickly; Third,reduce costs,logistics costs are 10%-15% lower than enterprises’ self-operation,avoiding extra expenses such as container detention charges and liquidated damages.

If you have just completed the proxy registration of an import and export trading company and want to carry out import and export trade smoothly,you may contact Manager Sun of Zhongshen,who will provide customized solutions according to your business situation.The competition in Shanghai’s foreign trade market is fierce in 2026,and choosing a professional agency can make your foreign trade business get twice the result with half the effort.

## Related Resources
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