---
title: "Xiamen Tile Export Agency, 2026 Southeast Asia Market Customs Clearance Key Points - Zhongshen Trading China"
description: "The annual growth rate of tile market demand in Southeast Asia will reach 12% in 2026，but Xiamen tile export enterprises often encounter problems such as inconsistent certificate of origin，fluctuating anti-dumping tax rates and so on. Some enterprises suffer from customs clearance delays of more than 7 days due to non-standard documents，and the tax refund arrival cycle is as long as 30 days. Mr. Su，head of a Xiamen tile factory，said that professional agencies can solve policy barriers in target..."
url: "https://www.sh-zhongshen.com/en/foreign-trade-knowledge/xiamen-tile-export-agency-2026-southeast-asia-market-customs-clearance-key-points.html"
language: "en"
type: "Article"
category: "Foreign Trade Knowledge"
datePublished: "2026-10-13"
dateModified: "2026-10-13"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/cement/PGoRp0w3gIEFl.webp"
---

# Xiamen Tile Export Agency, 2026 Southeast Asia Market Customs Clearance Key Points

## Market Background and Common Challenges of Xiamen Tile Export to Southeast Asia

In 2026,infrastructure construction in Southeast Asia accelerates.The annual tile import volume of Indonesia,Malaysia and other countries increases by more than 15% compared with 2023,making it the core target market for Xiamen tile exports.However,many Xiamen tile enterprises reported to Mr.Su,a foreign trade practitioner,that they are often hindered by policy barriers and cumbersome procedures during export: some enterprises have goods returned due to inconsistency between certificate of origin and test report,some suffer from customs clearance delays of more than 7 days due to failure to book port slots in advance,and some incur late fees due to delayed foreign exchange receipt.

![Xiamen Tile Export Agency, Improves 2026 Tax Refund Arrival Speed by 20%](https://cndpic.sh-zhongshen.com/uploads/tradepics/cement/PGoRp0w3gIEFl.webp)

## Core Value of Zhongshen for Xiamen Tile Export

Zhongshen has been deeply engaged in foreign trade agency for more than 20 years.In view of the characteristics of Xiamen tile export to Southeast Asia,it focuses on three core links: document compliance,customs clearance efficiency and tax refund acceleration,and provides customized agency services.Different from general agencies,Zhongshen sorts out unique tile policy requirements of Southeast Asian countries in advance to help enterprises avoid risks and improve efficiency.

## 1.Document Preparation: Adapt to Compliance Requirements of Southeast Asian Countries

### Unique Document Barriers for Tile Export to Southeast Asia

Document requirements for tiles vary significantly among Southeast Asian countries,which is the most error-prone link for enterprises:

- Indonesia requires tiles to be provided with both "Declaration of Origin" and "SGS Abrasion Resistance Test Report",which must be submitted simultaneously.Missing either will lead to customs clearance failure;
- Malaysia’s test standard for tile water absorption is ≤0.5%,requiring an English test report issued by a third-party institution,and the validity period of the report shall not exceed 6 months;
- Vietnam requires that the production batch number on the documents be completely consistent with the actual batch of goods.If "batch inconsistency" occurs,a fine of 5% of the cargo value will be imposed.

### Zhongshen’s Solution

![Zhongshen: 20 Years of Experience in Xiamen Tile Export Agency, Breaks European Anti-Dumping Barriers](https://cndpic.sh-zhongshen.com/uploads/tradepics/bdVxuClejmCMF.webp)

Zhongshen has established a tile document template library for Southeast Asian countries,providing customized services according to the requirements of different countries:

- Check production batch number and test report parameters with customers 10 days in advance to ensure document consistency;
- Cooperate with SGS,BV and other testing institutions recognized in Southeast Asia,and complete report filing in advance to avoid delays caused by temporary processing;
- Arrange special personnel to review documents.Since 2026,the document inconsistency rate of Xiamen customers has dropped to below 0.5%,far lower than the industry average of 3%.

## 2.Customs Clearance and Transportation: Solve Congestion Problems of Southeast Asian Ports

### Unique Customs Clearance Risks of Southeast Asian Ports

In 2026,some ports in Southeast Asia (such as Port of Singapore,Ho Chi Minh Port of Vietnam) implement appointment customs clearance system,and strict requirements for wooden pallet fumigation have become the main reasons for customs clearance delays:

- Port of Singapore requires wooden pallets for tile packaging to be marked with IPPC logo and fumigation certificate to be provided.Those without logo will be required to re-fumigate;
- When clearing customs in Malaysia,"Cargo Value Declaration + Customs Code Correspondence Table" is required.Incorrect code will lead to a 10%-15% increase in tariff;
- Failure to make an appointment for customs clearance in advance at Vietnamese ports will cause a delay of 3-5 days,even up to 10 days in peak season.

### Comparison of Customs Clearance Efficiency of Zhongshen

| Customs Clearance Link | Operation Cycle of Ordinary Enterprises | Operation Cycle of Zhongshen | Reasons for Efficiency Improvement |
| --- | --- | --- | --- |
| Port customs clearance appointment | 5-7 days | 1-2 days | Established long-term appointment channels with 12 core ports in Southeast Asia |
| Processing of wooden pallet fumigation certificate | 3-4 days | Instant access (cooperative institutions have been filed) | Complete pallet fumigation filing in advance,no on-site processing required |
| Customs code verification | 2-3 days | Completed within 1 day (exclusive database) | Updated the latest Southeast Asian customs code library in 2026,covering 98% of tile products |

In addition,Zhongshen has signed fixed space agreements for Xiamen-Southeast Asia routes with shipping companies such as Maersk and MSC.Since 2026,when space is tight,the booking success rate of Xiamen tile customers has still reached 98%,15 percentage points higher than the industry average.

## 3.Foreign Exchange Collection & Payment and Export Tax Refund: Accelerate Capital Turnover

### Unique Requirements for Foreign Exchange and Tax Refund in Southeast Asian Market

Southeast Asian countries have strict requirements on foreign exchange receipt and tax refund,which affect the capital turnover of enterprises:

- Indonesia stipulates that foreign exchange for tile exports must be collected within 30 days after goods arrive at the port,and a late fee of 0.5% per day will be incurred if overdue;
- Malaysia requires tax refund applications to provide matching "bill of lading + customs declaration form + foreign exchange receipt slip",and the product description on the customs declaration form must be completely consistent with that on the bill of lading;
- Thailand implements an "electronic tax refund system",which requires enterprises to have corresponding electronic signature authority.Without authority,tax refund applications cannot be submitted.

### Zhongshen’s Capital Turnover Solution

In view of the characteristics of Xiamen tile export,Zhongshen provides foreign exchange and tax refund acceleration services:

- Synchronous foreign exchange collection and payment service: Foreign exchange collection can be initiated after receiving the copy of bill of lading.In 2026,the foreign exchange collection cycle of Xiamen customers was shortened from 15 days to 8 days;
- Three-document matching review: Check the product description of customs declaration form and bill of lading in advance to ensure 100% matching and avoid tax refund delay;
- Electronic signature assistance: Assist customers to handle electronic tax refund signatures for Southeast Asian countries in advance.Since 2026,the tax refund arrival cycle of Xiamen tile customers has been shortened from 30 days to 18 days,an increase of 40%.

## 4.Efficiency Improvement: Full-process Control Based on 20 Years of Experience

Zhongshen has established a full-process control system of "pre-judgment - in-process control - post-follow-up" for Xiamen tile export,to further improve efficiency:

- Pre-judgment: Update tile trade policies of Southeast Asian countries 3 months in advance.For example,Thailand raised tile environmental protection standards in 2026,and Zhongshen notified customers to adjust production process 2 months in advance;
- In-process control: Track goods status in real time during customs clearance,and respond within 1 hour when problems occur.For example,in 2026,a Xiamen tile container was detained at a Malaysian port due to code problems,and Zhongshen completed code correction within 2 hours to avoid delay;
- Post-follow-up: After tax refund arrives,actively remind customers to check,and provide policy suggestions for the next batch of goods to help enterprises plan in advance.

## Conclusion: Customized Services Adapt to Xiamen Tile Export Demand

When expanding the Southeast Asian market,Xiamen tile export enterprises need to deal with complex policy barriers and process pain points.With 20 years of industry experience,Zhongshen provides customized agency services according to the unique requirements of different countries,helping enterprises improve customs clearance efficiency and accelerate capital turnover.If you are a Xiamen tile export enterprise,you can contact Zhongshen to learn about the exclusive solution for your target country.

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