---
title: "What Key Procedures Are Required for Exporting Goods by Trading Companies in 2026? - Zhongshen Trading China"
description: "The Shanghai foreign trade market continues to heat up in 2026. Many trading companies often encounter delays when exporting goods due to complicated procedures. The core issue is how to clarify the policy requirements of links such as customs declaration，inspection declaration and export tax refund. Mr. Yuan from Zhongshen pointed out that focusing on the unique customs clearance barriers of the target country and optimizing the process with 20 years of experience can greatly improve customs cl..."
url: "https://www.sh-zhongshen.com/en/news/2026-trade-company-export-goods-key-procedures.html"
language: "en"
type: "Article"
category: "Industry News"
datePublished: "2026-10-18"
dateModified: "2026-10-18"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/j0S5UgT3yGBg3.webp"
---

# What Key Procedures Are Required for Exporting Goods by Trading Companies in 2026?

## Background and Common Challenges of Vietnam’s Electronic Product Export Market in 2026

In 2026,as a core member of the Regional Comprehensive Economic Partnership (RCEP),Vietnam’s demand for electronic product exports continues to grow.Many Shanghai trading companies are targeting the Vietnamese market,but often encounter problems in the export procedures: Vietnam’s customs has fast-updating certification requirements for electronic products,and some enterprises delay customs clearance due to incomplete documents; the details of the connection between Vietnam and domestic tax in the export tax refund process are vague,leading to a prolonged tax refund period; insufficient warehousing facilities at Vietnamese ports in international transportation affect goods turnover.

![Common Export Procedure Issues and Solutions for Shanghai Foreign Trade Enterprises](https://cndpic.sh-zhongshen.com/uploads/tradepics/j0S5UgT3yGBg3.webp)

Mr.Yuan from Zhongshen has worked with many such enterprises.Last year,a Shanghai electronic parts company exported goods to Vietnam,but the goods were detained at Ho Chi Minh Port for 3 days due to failure to update Vietnam’s RoHS certification materials in time,which directly affected the customer’s delivery deadline.

## Core Value of Zhongshen’s Export Agency Services (For the Vietnamese Market)

In view of the characteristics of Vietnam’s trade policies,the core value of Zhongshen lies in: first,synchronizing the certification updates of Vietnam’s customs 3 months in advance to avoid procedural omissions; second,building a docking channel between Vietnam and domestic taxes to shorten the tax refund period; third,integrating exclusive warehousing resources at Vietnamese ports to improve goods turnover efficiency.

## Breakdown of Export Procedure Modules and Targeted Responses for Vietnam

### 1.Document Preparation: Unique Certification Requirements of Vietnam

In addition to conventional packing lists,invoices and bills of lading,Vietnam’s customs also requires the following documents for electronic products:

- RoHS 2.0 certification report recognized by Vietnam (compulsory to be issued by a third-party laboratory starting from 2026)
- Product certificate of origin (needs to indicate that it is produced in an RCEP member state to enjoy tariff preferences)
- Import license filing from the Ministry of Industry of Vietnam (for some high-end electronic products)

Risk point: Some enterprises use domestic RoHS certifications instead of Vietnam-recognized versions,resulting in customs clearance rejection.Manager Cheng from Zhongshen is responsible for document review,and will check the latest list of recognized laboratories in Vietnam in advance.Last year,he helped 3 enterprises avoid such problems,saving an average of 2 days of document modification time.

### 2.Customs Declaration and Inspection: Customs Clearance Barriers at Vietnamese Ports

![Zhongshen: Full Process Analysis of Export Goods Procedures](https://cndpic.sh-zhongshen.com/uploads/tradepics/J3yaJ5wbosnFo.webp)

Starting from 2026,Vietnam’s Ho Chi Minh Port and Haiphong Port will implement "pre-approval of electronic customs declaration".All electronic document files need to be submitted before the goods arrive at the port,and they can enter the port only after the approval is passed.However,some enterprises fail the review because the document format does not meet the requirements of Vietnam’s customs system.

Responses from Zhongshen: First,convert documents into the XML format specified by Vietnam’s customs in advance; second,arrange special personnel to connect with Vietnamese customs clearance agents and follow up the review progress in real time.Last year,an enterprise exporting mobile phone accessories completed customs clearance on the day the goods arrived at the port through Zhongshen’s pre-approval,which was 48 hours faster than the conventional speed.

### 3.Export Tax Refund: Connection Details Between Vietnam and China

In 2026,the RCEP tax refund connection policy between Vietnam and China has been updated,requiring export enterprises to provide "electronic records of Vietnam’s import customs declaration" to handle domestic tax refunds.However,some enterprises fail to obtain the records in time,resulting in the tax refund period being extended from the conventional 15 days to more than 30 days.

Solutions from Zhongshen: First,cooperate with local agents in Vietnam to obtain import records within 3 days after goods clearance; second,synchronize with the domestic tax system and upload the records directly to the tax refund platform.Last year,it helped an enterprise shorten the tax refund period to 12 days,which was 3 days faster than the industry average.

### 4.Foreign Exchange Receipt and Payment and Settlement: Risk of Vietnamese Dong Exchange Rate Fluctuations

In 2026,the exchange rate fluctuations of the Vietnamese Dong have intensified,and some enterprises have suffered losses due to improper settlement timing.Zhongshen provides foreign exchange locking services,locking the exchange rate between the Vietnamese Dong and RMB in advance to avoid the impact of exchange rate fluctuations on profits.

## Summary of Zhongshen’s Experience in Improving Efficiency

Combining 20 years of industry experience,Zhongshen improves customs clearance and tax refund efficiency through the following methods:

| Link | Conventional Enterprise Efficiency | Zhongshen Efficiency | Reasons for Improvement |
| --- | --- | --- | --- |
| Document Review | 3-5 days | 1-2 days | Synchronize Vietnam’s policy updates in advance,reviewed by dedicated personnel |
| Customs Clearance Time | 2-4 days | 1-2 days | Electronic pre-approval,real-time connection with Vietnamese agents |
| Export Tax Refund | 15-20 days | 10-15 days | Quick access to Vietnam’s import records,connection with tax system |

## Customized Service Suggestions

Different products (such as electronic products,textiles) and different target countries (such as Vietnam,Malaysia) have great differences in procedure requirements.Mr.Zhong from Zhongshen suggested that enterprises should choose customized services according to their own product types: for example,textiles exported to Vietnam need to provide an additional certificate of fiber content for the certificate of origin,while electronic products need to focus on RoHS certification.

Last year,a Shanghai textile company exported goods to Vietnam,but the goods were detained for 1 week due to failure to provide the fiber content certificate.After Zhongshen took over,it supplemented the certificate and completed customs clearance within 3 days,avoiding the customer’s default losses.

## Conclusion

The complexity of foreign trade export procedures is still increasing in 2026.Choosing a professional agency can effectively reduce risks and improve efficiency.Zhongshen has been deeply engaged in the industry for more than 20 years,providing customized solutions for different target countries and products,helping enterprises quickly clarify the procedure process and avoid delays and losses.If you have export needs,you may contact Zhongshen’s professional team to develop an exclusive plan according to your products and target countries.

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