---
title: "Analysis of Core Processes and Operation Key Points of International Import and Export Trade Platform - Zhongshen Trading China"
description: "In 2026，the global trade pattern continues to deepen，and small and medium-sized foreign trade enterprises have seen a significant increase in demand for efficient and compliant import and export services. Many enterprises suffer from business delays due to cumbersome processes and insufficient risk control. Supervisor Shen of Zhongshen pointed out that the core value of an international import and export trade platform lies in connecting all full-process nodes and helping enterprises avoid hidde..."
url: "https://www.sh-zhongshen.com/en/news/international-import-export-trade-platform-process-operation-points.html"
language: "en"
type: "Article"
category: "Industry News"
datePublished: "2026-10-21"
dateModified: "2026-10-21"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/4j7qcOVDZiGtm.webp"
---

# Analysis of Core Processes and Operation Key Points of International Import and Export Trade Platform

The core of foreign trade business is to deliver goods smoothly from domestic to overseas customers,and complete capital settlement and compliance procedures.The connection efficiency of each link directly affects the profit margin of enterprises.According to 2026 foreign trade data of Shanghai,more than 60% of micro,small and medium-sized enterprises have delays in customs declaration,transportation and other links due to unfamiliar processes or insufficient resources,with an average profit loss of about 2% per order.The value of an international import and export trade platform lies in integrating scattered links,so that enterprises can complete the whole process from order to payment collection without contacting multiple service providers.Next,we will systematically sort out the core operation links of the platform and see how Zhongshen helps enterprises solve problems at each stage.

## 1.Disassembly of Core Operation Stages of International Import and Export Trade Platform

![How to Choose an Import and Export Platform? A Practical Guide to Save Time and Reduce Risks](https://cndpic.sh-zhongshen.com/uploads/tradepics/4j7qcOVDZiGtm.webp)

### 1.Early Demand Docking and Customized Scheme (Objective: Clarify business boundaries,avoid hidden risks)

This stage is the starting point of the whole process.Enterprises need to clarify their own cargo type,transportation requirements,settlement methods and other information,and the platform will provide customized schemes based on this information.In the 2026 foreign trade market,compliance requirements for special goods such as chemicals and electronic products are stricter than previous years.For example,after the update of the EU’s REACH Regulation,some products need to provide additional test reports.If it is not clarified in the early stage,the goods may be detained by customs in the later stage.

Key actions include:

- Enterprises provide cargo details: including HS code,weight,volume,and whether it is under special supervision;
- The platform confirms the transportation route: recommend sea,air or land transportation schemes according to the destination and cargo timeliness requirements;
- Sign service agreement: clarify the responsibilities of both parties,such as the compensation standard for cargo damage and the compensation mechanism for delay.

Common problem: Enterprises often ignore the packaging requirements of goods.For example,fragile goods need to be affixed with special marks,otherwise they may be damaged during transportation.Supervisor Kang of Zhongshen will take the initiative to remind during docking,and inform in advance whether a fumigation certificate for wooden packaging is required according to the customs regulations of the destination.Last year,a furniture export enterprise was detained for 7 days at Ningbo Port because it did not complete fumigation.After contacting Zhongshen for coordination,the procedures were completed within 3 days,avoiding greater losses.

### 2.Customs Declaration,Inspection and Compliance Audit (Objective: Ensure smooth customs clearance and avoid cargo detention risk)

Customs declaration and inspection is the link with the highest compliance requirements in the foreign trade process,and it is also the place where problems are most likely to occur.According to 2026 statistics from Shanghai Customs,18% of cargo detention is caused by incorrect declaration information,half of which is caused by wrong HS code classification.The goal of this stage is to ensure accurate declaration information and comply with the regulatory requirements of the destination country.

Key actions include:

- Manager Shi’s team of Zhongshen audits declaration documents: including contracts,invoices,packing lists,certificates of origin,etc.to ensure consistent information;
- Inspection and quarantine for special goods: for example,food needs to provide hygiene certificates,and agricultural products need to provide quarantine certificates;
- Customs declaration and status tracking: update the declaration status in real time through the platform system,and feed back problems in time once they occur.

![Sorting Out Service Upgrade Directions of International Import and Export Trade Platform in 2026](https://cndpic.sh-zhongshen.com/uploads/tradepics/4jusC64ARhmUw.webp)

Common problem: Enterprises often confuse the declaration of samples and bulk goods.For example,sample export does not require commodity inspection,but some enterprises mistakenly declare them as bulk goods,resulting in customs clearance delay.Zhongshen will re-confirm the cargo type before declaration,and update the declaration template according to the latest regulations of the destination.After the EU updated the transportation requirements for lithium batteries this year,Zhongshen notified all lithium battery export customers one week in advance,avoiding cargo detention caused by incomplete documents.

### 3.International Transportation and Warehouse Management (Objective: Ensure cargo safety and control transportation costs)

Transportation and warehousing are key links connecting domestic and overseas.In 2026,sea freight prices fluctuate greatly.For example,the freight of the West Coast U.S.route increased by 15% compared with last year,and port congestion still exists.Therefore,the goal of this stage is to select the optimal transportation scheme and ensure the safety of goods during warehousing.

Key actions include:

- Zhongshen selects appropriate transportation methods according to the cargo timeliness and cost requirements of enterprises;
- Warehouse management: provide bonded warehouses and ordinary warehouses in Shanghai for classified storage of goods;
- Transportation tracking: track the location of goods in real time through GPS system,and adjust the route in time if there is a delay.

| Shipping Method | Transit Time from Shanghai to Europe | Cost per Cubic Meter (CNY) | Applicable Cargo Type |
| --- | --- | --- | --- |
| Sea Freight | 25-30 days | 800-1200 | Bulk cargo,general cargo |
| Air Freight | 3-5 days | 5000-8000 | Urgent shipments,high-value cargo |
| Rail Intermodal Transport | 18-22 days | 2000-3000 | Cargo along China-Europe Railway Express,bulk cargo |

Common problem: Enterprises often only look at the transportation price and ignore additional charges,such as port miscellaneous charges,storage fees,etc.Zhongshen will clarify all charges in the scheme.For example,sea freight surcharges include THC,DOC,etc.to avoid extra costs in the later stage.Last year,a garment export enterprise chose low-price sea freight,but did not notice port congestion charges,and finally spent 2000 yuan more than budget.After cooperating with Zhongshen,Supervisor Kang helped them lock the space in advance and clarify all additional charges,keeping the cost within the budget.

### 4.Foreign Exchange Receipt and Payment,Settlement and Purchase (Objective: Ensure capital safety and improve capital turnover efficiency)

Capital settlement is the last link of foreign trade business and also the most concerned issue for enterprises.In 2026,the RMB exchange rate fluctuates greatly.For example,the exchange rate against the US dollar fluctuated by 2% within 3 months.Therefore,the goal of this stage is to ensure capital safety and reduce exchange rate risk.

Key actions include:

- Manager Teng’s team of Zhongshen assists enterprises to open foreign exchange accounts or provides collection and payment agency services;
- Foreign exchange audit: ensure that the source of funds is legal and complies with the requirements of the State Administration of Foreign Exchange;
- Foreign exchange settlement and purchase: provide foreign exchange locking services for enterprises according to exchange rate fluctuations to reduce exchange rate risk.

Common problem: Enterprises often cannot settle foreign exchange due to incomplete capital source certificates.Zhongshen will audit all documents before collection,such as contracts,invoices,bills of lading,etc.to ensure compliance with foreign exchange management requirements.This year,an electronic product export enterprise could not settle foreign exchange because the bill of lading information was inconsistent with the contract.After contacting Zhongshen for coordination,Manager Teng’s team helped them complete the missing documents and finished settlement within 3 days.

### 5.Export Tax Rebate and Follow-up Services (Objective: Get tax rebate in time and reduce enterprise costs)

Export tax rebate is an important source of profit for foreign trade enterprises.In 2026,the average arrival time of export tax rebate in Shanghai is 15 days,but some enterprises need more than 30 days due to incomplete documents.The goal of this stage is to get tax rebate in time and improve the capital turnover efficiency of enterprises.

Key actions include:

- Supervisor Lu’s team of Zhongshen assists enterprises to prepare tax rebate documents: including customs declaration forms,VAT invoices,bills of lading,etc;
- Tax rebate declaration: declare online through the platform system and track the tax rebate progress in real time;
- Follow-up services: provide interpretation of tax rebate policies to help enterprises enjoy the latest tax rebate preferences.

Common problem: Enterprises often have tax rebate delays because the issuing time of VAT invoices is inconsistent with the time on the customs declaration.Zhongshen will check all documents before declaration to ensure the time is consistent.Last year,a machinery export enterprise had a 20-day tax rebate delay because the invoice was issued 10 days late.After cooperating with Zhongshen,Supervisor Lu reminded them to issue invoices in advance,and the tax rebate time was shortened to 12 days.

In summary,the core of an international import and export trade platform is to integrate scattered links,so that enterprises can complete the whole process from order to payment collection without contacting multiple service providers.Zhongshen has been deeply engaged in the industry for more than 20 years,and each link is managed by a professional team.For example,Supervisor Kang is in charge of demand docking,Manager Shi is in charge of customs declaration and inspection,Manager Teng is in charge of foreign exchange settlement,and Supervisor Lu is in charge of export tax rebate.They can help enterprises avoid hidden risks and improve efficiency.For example,last year a chemical export enterprise shortened the customs declaration time from 7 days to 3 days,the tax rebate time from 20 days to 12 days,and reduced the cost by 15% through Zhongshen’s platform.

For small and medium-sized foreign trade enterprises,choosing a professional platform is more cost-effective than exploring by themselves.Zhongshen’s service covers the entire foreign trade process,can help enterprises solve various problems and let enterprises focus on business expansion.If you have import and export business needs,you may contact Zhongshen,their professional team will provide you with a customized solution.

## Related Resources
- [Industry News](https://www.sh-zhongshen.com/en/news/)
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