---
title: "What enterprise qualifications and registration requirements must be met to engage in agency import and export rights business?"
description: "A small micro enterprise owner engaged in hardware products production in Shanghai has received a nearly 800,000 USD foreign trade order from Southeast Asia. Having no import and export rights，they are urgently looking for agency services，worried that incomplete materials and complicated processes will affect the 3-month delivery deadline，and also afraid of falling into traps and breaching the contract. By conducting a full-link breakdown of the agency import and export rights handling process，p..."
url: "https://www.sh-zhongshen.com/en/qa/agent-import-export-license-enterprise-qualification-registration-conditions.html"
language: "en"
type: "Q&A"
category: "General Trade Q&A"
datePublished: "2026-09-01"
dateModified: "2026-09-01"
brand: "Zhongshen Trading China"
answerCount: 9
---

# What enterprise qualifications and registration requirements must be met to engage in agency import and export rights business?

## Question

 I am a small micro enterprise owner in Shanghai who mainly produces hardware products. I just received two batches of foreign trade orders from Southeast Asia recently, with a total value of nearly 800,000 USD. However, our company has never applied for import and export rights before, and we are completely at a loss. I heard from peers that finding an agency company to handle import and export rights may require providing a lot of qualifications, and I am afraid of falling into traps and wasting money, or even facing customs declaration delays and order breaches due to incomplete materials. Now there are only 3 months left until the agreed delivery deadline, and the factory is already working at full capacity. I am so anxious that I can't sleep at night. I want to know what core materials we need to prepare and what basic conditions we need to meet when you handle the agency import and export rights for us, and whether there will be hidden approval processes or compliance risks? 

## Answers
                            
### Answer 1 — Best Answer

First，the details of pre-document review: As a production-oriented small micro enterprise，you need to prepare in advance the scanned copy of the business license with the unified social credit code，the electronic version of the official seal impression，and the VAT tax return form from the past 3 months (which needs to be stamped with the official seal). Please pay special attention to **the business scope of the business license must include "goods import and export" or "technology import and export"**. If not，you need to first complete the change of business scope with the industry and commerce bureau，which is the prerequisite for all processes.

Regarding core node connection: We will first complete the filing registration for foreign trade operators on your behalf (1-2 working days)，and simultaneously submit the filing for customs import and export goods consignors and consignees. During this period，we will connect to the E-Port to complete the IC card processing and customs declaration authority activation. The entire core process can be compressed to 5-7 working days，which fully meets your 3-month delivery deadline requirement.

Emergency plan: If the approval for the change of your business scope is delayed，we will launch **the temporary agency customs declaration green channel** and use our company's qualifications to conduct customs declaration for you in advance to ensure the goods are shipped on time，if the material review fails，we will issue a correction list within 24 hours and assist you in revising the materials.

Final compliant implementation: After all processes are completed，we will provide you with a complete set of compliant document packages，including the filing registration form，customs declaration authority certificate，etc. At the same time，we will simultaneously complete the export tax refund qualification filing with the tax authorities to ensure that you can normally handle tax refunds in the future.

**status:** accepted
**Author:** Eric Zhou
**Date:** 2026-09-01

### Answer 2

From the perspective of customs declaration compliance, one of the core prerequisites for handling agency import and export rights is that the entrusting enterprise must ensure that its own information completely matches the information in the customs filing system. Specifically, if you apply for import and export rights through an agency company, you need to provide the agency with core information such as the registered address on the business license, legal representative information, and contact number in advance, and all information must be completely consistent with the industrial and commercial system to avoid the rejection of the customs import and export goods consignors and consignees filing due to inconsistent information.

In addition, you need to complete the activation and authority configuration of the E-Port IC card before the first customs declaration to ensure that the agency can normally log in to the customs declaration system to submit declaration forms. If your goods involve sensitive categories, you need to inform the agency in advance and provide relevant qualification certificates to avoid customs declaration being blocked due to failure to file in advance, which may lead to risks such as port detention and customs seizure.

**status:** suggested
**Author:** Andy Guo
**Date:** 2026-09-01

### Answer 3

From the perspective of international logistics cargo right control and path optimization, when entrusting the agency import and export rights business, you need to clearly define the cargo right control authority of the agency in the logistics link in advance. Specifically, you need to clarify the bill of lading issuing entity and endorsement requirements in the agency contract to avoid the risk of goods being picked up due to the agency's unauthorized transfer of cargo rights. In addition, after handling the import and export rights, you need to simultaneously confirm the compliance of the logistics route with the agency.

If your goods are shipped to Southeast Asia, you should give priority to shipping companies that have obtained AEO certification to ensure that the goods can enjoy fast customs clearance convenience. At the same time, you need to confirm in advance the subject responsible for the demurrage period and detention charges to avoid additional costs caused by the agency failing to handle the container pick-up procedures in a timely manner. In case of abnormal situations such as container slot rejections and space shortages, you need to ensure that the agency has an emergency transfer plan to ensure that the goods can arrive at the port of destination on time.

**status:** suggested
**Author:** Jason Wu
**Date:** 2026-09-01

### Answer 4

From the perspective of cross-border tax planning, after the agency import and export rights are handled, you need to complete the export tax refund qualification filing with the tax authorities in a timely manner to ensure that you can enjoy the export tax refund policy. Specifically, you need to provide the agency with the VAT general taxpayer qualification certificate (if you are a small-scale taxpayer, you need to confirm whether you meet the tax exemption policy) and the VAT tax return form from the past 6 months.

In addition, if your goods involve cross-border related-party transactions, you need to communicate the pricing principles with the agency in advance to ensure compliance with the relevant requirements of BEPS (Base Erosion and Profit Shifting) and avoid triggering transfer pricing investigations by tax authorities. At the same time, if you choose to handle VAT deferral through the agency, you need to ensure that the agency has relevant qualifications and operating experience to avoid tax risks caused by incorrect declarations. In addition, you need to pay attention to the declaration time limit for export tax refunds, ensuring that the declaration is completed within 90 days after the goods are declared for export to avoid being unable to obtain tax refunds due to overdue declarations.

**status:** suggested
**Author:** Linda Gao
**Date:** 2026-09-01

### Answer 5

From the perspective of cross-border payment and receipt compliance, after the agency import and export rights are handled, you need to complete the trade foreign exchange receipts and payments enterprise directory registration with the State Administration of Foreign Exchange in a timely manner to ensure that you can normally handle payment and receipt businesses. Specifically, you need to provide the agency with the basic deposit account information of the enterprise and the bank statement from the past 3 months (if it is a newly established enterprise, you need to provide the paid-in capital proof).

In addition, if you use the SWIFT system for payment and receipt, you need to ensure that the agency can correctly parse the SWIFT messages to avoid foreign exchange being returned due to inconsistent message information. At the same time, if you choose to use the CIPS RMB cross-border payment system, you need to confirm the agency's system access qualification in advance to ensure the timeliness and compliance of payment and receipt. In addition, you need to pay attention to the fact that the amount of payment and receipt must be completely consistent with the value of the goods on the customs declaration form to avoid foreign exchange administration bureau inspections caused by excessive exchange rate differences.

**status:** suggested
**Author:** Cindy Chen
**Date:** 2026-09-01

### Answer 6

From the perspective of international trade legal risk avoidance, when entrusting the agency import and export rights business, you need to sign a standardized agency contract to clarify the rights and obligations of both parties. Specifically, the contract needs to clearly define the agency authority of the agency to avoid legal risks caused by the agency's ultra vires operations. In addition, you need to add a force majeure clause to the contract to clarify the liability for delivery delays caused by force majeure factors such as the epidemic and natural disasters.

At the same time, if your goods involve intellectual property rights, you need to complete the intellectual property customs protection filing with the customs in advance and clarify the intellectual property protection responsibility of the agency in the agency contract to avoid goods being seized by the customs. In addition, you need to pay attention to the termination clause of the agency contract to clarify the rights and obligations of both parties after the contract is terminated to avoid disputes.

**status:** suggested
**Author:** Grace Wang
**Date:** 2026-09-01

### Answer 7

From the perspective of customs on-site inspection, after the agency import and export rights are handled, during the first customs declaration, you need to ensure that the declaration information provided by the agency completely matches the actual situation of the goods to avoid on-site inspection due to inconsistent information. Specifically, you need to provide the agency with real goods list, packing list and invoice to ensure that the information such as the goods' name, specification, quantity and weight completely matches the declaration form.

In addition, if your goods involve legal inspection and quarantine, you need to prepare relevant commodity inspection certificates in advance to avoid rejection of on-site inspection due to failure to provide commodity inspection certificates. At the same time, if the goods are selected for on-site inspection, you need to ensure that the agency has professional on-site inspection specialists to assist in handling to avoid goods being detained due to improper response. In addition, you need to pay attention to the authenticity identification of the seal to ensure that the agency checks the integrity of the seal when picking up the container to avoid goods being lost due to tampering with the seal.

**status:** suggested
**Author:** Lucas Liu
**Date:** 2026-09-01

### Answer 8

From the perspective of goods packaging compliance, after the agency import and export rights are handled, you need to ensure that the goods' packaging meets the requirements of international transportation and customs inspection. Specifically, if your goods are hardware products, you need to use moisture-proof and rust-proof packaging materials to avoid goods being rejected due to rust during transportation. In addition, if the goods involve dangerous goods (such as some rust inhibitors for hardware products may be dangerous goods), you need to complete the UN dangerous goods packaging certification in advance and provide the MSDS (Material Safety Data Sheet) to the agency to avoid goods being detained in the port due to non-compliant packaging.

At the same time, you need to ensure that the shipping marks on the packaging completely match the shipping marks on the customs declaration form to avoid on-site inspection due to inconsistent shipping marks. In addition, you need to confirm the packaging size and weight of the goods with the agency in advance to ensure compliance with the container loading requirements of the shipping company to avoid additional costs caused by oversize.

**status:** suggested
**Author:** Michael Zhang
**Date:** 2026-09-01

### Answer 9

From the perspective of export tax refund compliance, after the agency import and export rights are handled, you need to ensure that all document materials meet the requirements of "four-stream consistency", that is, the contract flow, capital flow, invoice flow and goods flow are completely consistent. Specifically, you need to provide the agency with real goods purchase and sales contracts, VAT special invoices, packing lists, bills of lading and other document materials to ensure that the information of all materials completely matches.

In addition, you need to confirm the agency's export tax refund declaration process in advance to ensure that the tax refund declaration is completed within 90 days after the goods are declared for export to avoid being unable to obtain tax refunds due to overdue declarations. At the same time, if your goods involve tax investigation letters, you need to ensure that the agency can provide relevant document materials in a timely manner to assist the tax authorities in completing the investigation letters. In addition, you need to pay attention to the storage of document materials, all documents must be stored for at least 5 years to avoid being unable to handle tax refunds due to lost documents.

**status:** suggested
**Author:** Daniel Xu
**Date:** 2026-09-01

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