---
title: "In which system module can I print the Export Tax Refund Declaration Summary Form for completed declarations?"
description: "Many foreign trade enterprises cannot quickly locate the printing entry of the declaration summary form after completing export tax refund declarations due to unfamiliarity with system modules，which even affects subsequent document filing and tax refund review due to delayed printing. At present，the form is mainly printed through the Export Tax Refund Management module of the Electronic Tax Bureau，and can also be reprinted at offline tax service halls. Pre-declaration verification must be comple..."
url: "https://www.sh-zhongshen.com/en/qa/export-tax-refund-declaration-summary-print-system-module-location.html"
language: "en"
type: "Q&A"
category: "Export Tax Rebate Q&A"
datePublished: "2026-08-31"
dateModified: "2026-08-31"
brand: "Zhongshen Trading China"
answerCount: 9
---

# In which system module can I print the Export Tax Refund Declaration Summary Form for completed declarations?

## Question

 I am a finance and taxation specialist at a small and medium-sized foreign trade company in Shanghai. I have just taken over export tax refund declaration work recently. I worked overtime yesterday to complete the formal export tax refund declaration for the March 2026 batch via the Electronic Tax Bureau. Today my leader urged me to submit the Export Tax Refund Declaration Summary Form for document filing, saying it needs to be handed over to the audit agency for annual compliance inspection this afternoon. I have checked several modules in the system including "Export Tax Refund Management" and "Declaration Inquiry", but either I cannot find the entry for the summary form, or there is no print button after clicking in. The former colleague in charge is on maternity leave and I cannot get in touch with her for the time being. I am so anxious that I am sweating, for fear of delaying the filing time and affecting the subsequent tax refund progress. Besides, I would also like to ask, if I really cannot print it through the system, are there any official offline channels available for printing? If I lose the summary form later, where should I go to reprint it? 

## Answers
                            
### Answer 1 — Best Answer

First，complete the pre-document review: **You must ensure that the formal export tax refund declaration has been completed and the system feedback shows "Declaration Successful"**. The summary form in pre-declaration status cannot generate a printable version. If you fail to pass pre-verification (such as inconsistent document information matching)，you need to correct the data and re-declare first to avoid unnecessary wasted trips.

Core node operation steps: Log in to the Shanghai Municipal Electronic Tax Bureau，enter the **"Tax Services - Export Tax Refund Management - Export Tax (Exemption) Refund Declaration - Declaration Inquiry and Printing"** module，select the corresponding declaration year，month and batch，locate the "Export Tax Refund Declaration Summary Form" entry，and click the "Print" button on the right to directly generate a PDF version for printing. If you need to adjust the printing format，you can set the paper size to A4 in the print preview interface，and check "Print header and footer" to ensure compliance.

Abnormal scenario handling: If the summary form is not displayed in the system，you need to check whether the declaration data is not synchronized (you can wait 1-2 hours and refresh)，the account has insufficient permissions (contact the tax administrator to open the tax refund declaration printing permission)，or the system is under temporary maintenance (check the notices and announcements on the Electronic Tax Bureau). If you need the form urgently，you can bring a copy of the business license and the ID card of the tax handler to the tax service hall in the district where the enterprise is located for offline printing.

Final compliance requirements: After printing，you need to check that key data on the summary form such as customs declaration number，export sales amount，and refundable tax amount are consistent with the data in the declaration system，then store it in the document filing archive to form a closed loop with paper customs declarations，input invoices and other materials，so as to avoid data inconsistency during subsequent tax verification inquiries.

**status:** accepted
**Author:** Evelyn Li
**Date:** 2026-08-31

### Answer 2

Note that the precondition for printing the Export Tax Refund Declaration Summary Form is that the electronic data of the customs declaration has been synchronized to the tax system. If the customs declaration has not completed customs release and clearance due to valuation disputes, deletion and re-declaration, unfinished inspection and other reasons, the tax system will not be able to obtain valid customs declaration information, resulting in failure to generate the summary form or missing key data.

At this time, you need to contact the customs broker or the customs site to confirm the clearance status of the customs declaration, and enter the corresponding module of the Electronic Tax Bureau to print after the customs pushes the electronic data of the customs declaration to the tax system. If the customs declaration involves modification or deletion and re-declaration, you need to wait 1-2 working days to try printing after the customs completes the modification process and re-pushes the data to the tax system, so as to avoid inconsistency between core data on the summary form such as export date, cargo value, commodity code and the actual customs declaration, which will affect the compliance of subsequent tax refund review and document filing.

**status:** suggested
**Author:** Kevin Lin
**Date:** 2026-08-31

### Answer 3

Printing of the Export Tax Refund Declaration Summary Form requires that logistics manifest data has been synchronized with the tax system. If manifest information is not transmitted to the customs in time due to reasons such as container rolling, port change, or port detention, it will indirectly affect the synchronization of customs declaration data to the tax system, leading to failure to generate the summary form or abnormal data. At this time, you need to contact the logistics service provider to confirm the manifest transmission status.

If the manifest has been transmitted but not synchronized to the tax system, you can require the logistics service provider to re-push the manifest data to the customs, and operate printing after the customs completes synchronization. In addition, if the goods adopt the transit transportation mode, you need to ensure that the transit manifest data has been fully pushed, so as to avoid inconsistency between information on the summary form such as export port, transportation method and the actual logistics path, which will trigger tax refund review risks.

**status:** suggested
**Author:** Michael Zhang
**Date:** 2026-08-31

### Answer 4

Printing of the Export Tax Refund Declaration Summary Form shall pay attention to the consistency of data with cross-border tax planning. If the enterprise adopts the VAT deferred declaration mode, the export sales amount on the summary form shall strictly match the VAT deferred declaration data, so as to avoid tax base differences leading to tax inspection. Before printing, check the refundable tax amount and input tax transfer-out amount on the summary form to ensure compliance with cross-border related transaction pricing rules.

If there is cross-month declaration, ensure that the summary form data has incorporated all export batches of the corresponding month, so as to avoid omission leading to incorrect calculation of tax refund amount. If the enterprise involves withholding tax for non-resident enterprises, ensure that the export income on the summary form is not repeatedly included in taxable income to avoid double taxation risks. After printing, the summary form shall be included in the tax planning archive as core data for annual tax audit.

**status:** suggested
**Author:** Victor Sun
**Date:** 2026-08-31

### Answer 5

Printing of the Export Tax Refund Declaration Summary Form shall ensure that the data meets the compliance requirements of foreign exchange receipt and payment. The export sales amount on the summary form shall match the foreign exchange receipt amount on SWIFT messages and CIPS payment vouchers.

If funds in the foreign exchange receipt to-be-verified account are not settled in time, confirm that the sales amount on the summary form has excluded the unreceived foreign exchange part, so as to avoid the compliance risk of inconsistency of the four flows. Before printing, check that the transaction code on the summary form is consistent with that on the foreign exchange receipt and payment voucher.

If offshore account foreign exchange receipt is involved, ensure that the summary form data has been included in the cross-border foreign exchange receipt and payment compliance filing scope, so as to avoid verification by the State Administration of Foreign Exchange due to data inconsistency. If the enterprise adopts RMB cross-border payment, ensure that the settlement currency marked on the summary form is RMB, which is consistent with the currency type of the CIPS payment voucher, so as to ensure the compliance of subsequent foreign exchange settlement and account reconciliation.

**status:** suggested
**Author:** Andy Guo
**Date:** 2026-08-31

### Answer 6

As a core voucher for foreign trade compliance, the Export Tax Refund Declaration Summary Form shall be printed with the electronic seal of the Electronic Tax Bureau on the system-generated PDF version. Printed copies without electronic seal have no legal effect and cannot be used as valid evidence for litigation, arbitration or customs audit. If the summary form generated by the system has no electronic seal, you need to contact the tax administrator to apply for reprinting a version with seal, or go to the offline tax service hall to print a paper version with official seal.

In addition, if the enterprise involves letter of credit settlement, ensure that the export amount on the summary form is consistent with the letter of credit amount, so as to avoid disputes over soft clauses of the letter of credit caused by data inconsistency. After printing, the summary form shall be filed together with the letter of credit, bill of lading and other materials as compliance certification documents for the performance of international trade contracts.

**status:** suggested
**Author:** Jason Wu
**Date:** 2026-08-31

### Answer 7

Printing of the Export Tax Refund Declaration Summary Form shall ensure that the data is consistent with the on-site customs inspection results. If the actual export value is inconsistent with the customs declaration due to reasons such as abnormal X-ray inspection, unpacking inspection, you need to complete the inspection result confirmation and data modification at the customs first, and print the summary form after the customs declaration data is updated, so as to avoid inconsistency between the cargo value and commodity quantity on the summary form and the inspection results, which will lead to abnormal verification inquiries in tax refund review.

If the goods are sent for inspection and appraisal, ensure that the commodity code on the summary form is consistent with the code on the test report, and print after the appraisal results are synchronized to the tax system, so as to avoid rejection of tax refund declaration due to code differences. Before printing, check that the export date on the summary form is consistent with the release date on the inspection notice to ensure the coherence and compliance of the data.

**status:** suggested
**Author:** Linda Gao
**Date:** 2026-08-31

### Answer 8

Printing of the Export Tax Refund Declaration Summary Form shall meet the audit compliance requirements. After printing, it shall form a filing archive with consistent four flows together with customs declarations, input invoices, foreign exchange receipt vouchers and other materials.

If the export batch on the summary form is inconsistent with the batch of the filed documents, you need to recheck the declaration data and reprint the correct version. When printing, ensure that information such as "declaration batch" and "declaration year and month" on the summary form is clear and identifiable, so as to avoid failure to correspond to specific export business during audit due to blurred information.

If the enterprise involves cross-month declaration, ensure that the summary form data has incorporated all export batches of the corresponding month, so as to avoid omission leading to data gaps during audit. In addition, the reprinted summary form shall be marked with the word "Reprint", and the reason for reprinting shall be stated in the remark column, which shall be included in the abnormal filing data of tax refund audit to avoid being judged as non-compliant operation.

**status:** suggested
**Author:** Cindy Chen
**Date:** 2026-08-31

### Answer 9

Printing of the Export Tax Refund Declaration Summary Form shall ensure that the data is consistent with the supply chain cost actuarial model. The export sales amount on the summary form shall match the cost accounting data under FOB/CIF trade terms.

If CIF terms are adopted, ensure that the freight and insurance premiums on the summary form have been excluded from the sales amount, so as to avoid falsely increasing the refundable tax amount leading to deviation in supply chain cost accounting. Before printing, check that the commodity quantity on the summary form is consistent with the supply chain inventory linkage data, so as to avoid errors in supply chain planning caused by inconsistency between inventory data and export data.

If the enterprise adopts the inventory linkage strategy, ensure that the export batch on the summary form corresponds to the inventory outbound batch, so as to avoid the risk of inventory overstock or stockout. After printing, the summary form data shall be incorporated into the supply chain cost actuarial model as the core basis for subsequent trade term conversion and inventory adjustment, so as to ensure the optimization of supply chain structure and cost control.

**status:** suggested
**Author:** Eric Zhou
**Date:** 2026-08-31

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