---
title: "What are the complete compliance approval procedures for establishing a domestic-funded company with independent import and export operation rights?"
description: "A processing factory originally engaged in domestic trade，after receiving overseas orders，is eager to register an import and export company independently but has no knowledge of the procedures，worrying that missing procedures will affect orders or leave compliance stains. It is necessary to first confirm the business scope of the business license，then advance through the full link of commerce bureau filing，customs filing，foreign exchange directory registration and tax rebate filing，and prepare e..."
url: "https://www.sh-zhongshen.com/en/qa/import-export-rights-company-registration-compliance-approval-procedures.html"
language: "en"
type: "Q&A"
category: "General Trade Q&A"
datePublished: "2026-08-26"
dateModified: "2026-08-26"
brand: "Zhongshen Trading China"
answerCount: 9
---

# What are the complete compliance approval procedures for establishing a domestic-funded company with independent import and export operation rights?

## Question

 I am the owner of a small hardware processing factory in Shanghai. I have been engaged in domestic wholesale business before, and just received a USD 100,000 order for hardware accessories from Germany last month. I do not want to ship goods through an agent company anymore, and plan to register a company with import and export rights on my own. I went to the industrial and commercial administration bureau last week and got the business license, but I have no idea what to do next. I heard that the compliance requirements of customs and tax authorities in 2026 are much stricter than before. If I miss any key procedures, not only will the order fail, but I may also leave a compliance stain that affects subsequent business. I am so anxious that I can not even sleep well now. I would like to ask what complete procedures are needed to set up a company that can independently carry out import and export business, including all links of pre-audit, core approval and subsequent filing, and are there any blind areas that are easy to overlook? 

## Answers
                            
### Answer 1 — Best Answer

First，pre document review shall be completed: **Make sure that the business scope of the business license includes "goods import and export，technology import and export"**. If these items are not added，you need to go to the market supervision bureau to change the business scope first，and prepare materials such as copy of business license，official seal，legal representative seal，copy of legal representative ID card at the same time，to avoid repeated trips due to lack of materials.

The connection of core nodes shall be promoted in a fixed order: First，go to the commerce bureau to handle the filing and registration of foreign trade operators. In 2026，this link has realized full online processing，and the certificate can be issued within 1 working day，Second，log in to the "China International Trade Single Window" to handle the filing of consignors and consignees of import and export goods，complete the application for access to the customs electronic port simultaneously，and collect the electronic port card，Third，go to the State Administration of Foreign Exchange to handle the registration of the enterprise directory for trade foreign exchange receipts and payments. In 2026，on-site material submission has been cancelled，and applications can be submitted through the online system，Fourth，go to the competent tax authority to handle the export tax (exemption) rebate filing.

Exception plans shall be prepared in advance: If the system prompts that the address is inconsistent with the industrial and commercial information during customs filing，you need to complete the address change at the market supervision bureau immediately before submitting again，If the electronic port card fails to be activated，you can contact the online customer service of the Single Window to apply for an emergency green channel.

After the final compliant implementation，all filing documents shall be archived，including the filing and registration form of foreign trade operators，customs filing receipt，electronic port card，etc。so as to provide them during subsequent customs audit and tax verification.

**status:** accepted
**Author:** Daniel Xu
**Date:** 2026-08-26

### Answer 2

For the customs filing link of establishing an import and export company, it should be noted that the import and export categories in the business scope shall match the HS codes of the actually operated goods. If the corresponding HS code scope is not specified during filing, the customs may return the declaration form due to "inconsistency between business scope and declaration category" in subsequent customs declaration, and even trigger risk control verification.

In 2026, the customs has realized automatic comparison between HS codes and enterprise business scope, so it is necessary to sort out the core HS codes of the goods to be imported and exported in advance and fill in them accurately during customs filing. In addition, after the filing of consignors and consignees of import and export goods is completed, the initial identification of customs credit rating shall be completed within 7 working days.

If the identification is not carried out in time, you will not be able to enjoy convenient measures such as integrated customs clearance and priority inspection, which will affect the customs clearance efficiency of goods. If you fill in the HS code incorrectly during filing, you should immediately submit a change application through the Single Window to avoid price review disputes or customs detention risks during subsequent customs declaration.

**status:** suggested
**Author:** Grace Wang
**Date:** 2026-08-26

### Answer 3

After the establishment of an import and export company, the qualification audit of logistics partners and cargo right control procedures shall be completed simultaneously. First, a cooperation agreement shall be signed with an international freight forwarder with NVOCC qualification to clarify the cargo right transfer node and responsibility division. In 2026, the Maritime Safety Administration has required all freight forwarding enterprises to file at the electronic port, and you can query the compliance qualification of freight forwarders through the Single Window. In addition, the signing procedure for electronic bill of lading (eBL) shall be completed. In 2026, Shanghai Port has fully implemented electronic bills of lading.

If the signing is not completed, you will not be able to handle the electronic release and pick-up of goods, resulting in demurrage charges. At the same time, you need to file the company's bill of lading signature style with the shipping company in advance to avoid invalid bill of lading due to inconsistent signature, which affects the transfer of cargo rights and pick-up at the destination port. In case of container rolling, space shortage and other situations, you can apply for reallocation preferentially with the independent qualification of the import and export company, without transferring through the agent company, so as to shorten the cargo detention time at the port.

**status:** suggested
**Author:** Jason Wu
**Date:** 2026-08-26

### Answer 4

For the tax link of establishing an import and export company, attention shall be paid to the details of export tax (exemption) rebate filing. In 2026, the State Administration of Taxation has implemented classified management of export tax rebate. The initial grade of newly established import and export companies is Class 3, and they need to meet conditions such as "tax payment credit grade of Class B and above" to upgrade to Class 2 and enjoy faster tax rebate processing efficiency.

In addition, if the enterprise is engaged in cross-border e-commerce B2B export business, it is necessary to explicitly check the "cross-border e-commerce B2B export" option during filing, otherwise it will not be able to enjoy the cross-border e-commerce export tax rebate policy. At the same time, the tax structure shall be planned in advance.

If the enterprise has overseas affiliated companies, it shall avoid affiliated transaction pricing deviating from the market fair price, otherwise it will trigger BEPS investigation and lead to tax fines. In case of tax rebate letter verification, you need to prepare purchase contracts, customs declaration forms, bills of lading and other documents in advance to ensure the consistency of four flows, so as to avoid temporary withholding of tax rebates.

**status:** suggested
**Author:** Kevin Lin
**Date:** 2026-08-26

### Answer 5

For the foreign exchange receipt and payment compliance procedures of establishing an import and export company, the registration of the enterprise directory for trade foreign exchange receipts and payments shall be completed. In 2026, the State Administration of Foreign Exchange has cancelled on-site verification, and applications can be submitted online through the "Digital Foreign Exchange Administration Platform of the State Administration of Foreign Exchange", and the registration can be completed within 1 working day. In addition, a cross-border RMB settlement account shall be opened in the bank. In 2026, the CIPS system has realized all-weather settlement.

If you do not open this account, you will not be able to enjoy the exchange rate preference and faster account arrival efficiency of RMB cross-border settlement. At the same time, a ledger system for foreign exchange receipts and payments shall be established, and each foreign exchange receipt and payment shall correspond to documents such as customs declaration forms and contracts, so as to avoid triggering foreign exchange risk control warnings due to "unbacked foreign exchange receipts and payments", leading to account freezing. If the settlement exchange rate is not ideal, you can lock the exchange rate through the bank's forward foreign exchange settlement and sale business to avoid exchange difference risk. This business needs to be applied with the independent qualification of the import and export company, without operation through the agent company.

**status:** suggested
**Author:** Lucas Liu
**Date:** 2026-08-26

### Answer 6

After the establishment of an import and export company, the customs protection filing procedures for intellectual property rights shall be completed. If the enterprise has independent trademarks or patents, it shall submit a filing application in the intellectual property protection system of the General Administration of Customs. In 2026, this filing has realized full online processing, and can be approved within 3 working days.

In addition, standardized international trade contract templates shall be formulated to clarify force majeure clauses and avoidance contents of letter of credit soft clauses. In 2026, the identification of force majeure in international commercial arbitration has become stricter, so it is necessary to clarify the responsibility division for epidemic, port strike and other situations in the contract. At the same time, the signing procedure for letter of guarantee (LOI) shall be completed.

In case of large-scale import and export business, you can apply for a letter of guarantee from the bank with the independent qualification of the import and export company, without third-party guarantee, so as to reduce the guarantee cost. In case of letter of credit soft clauses, you can directly communicate with the issuing bank for modification with the company's import and export qualification, without transferring through the agent company, so as to shorten the modification period.

**status:** suggested
**Author:** Cindy Chen
**Date:** 2026-08-26

### Answer 7

For the on-site inspection related procedures of establishing an import and export company, the "inspection contact person" and "inspection address" shall be clearly specified during customs filing. In 2026, the customs has realized full online inspection appointment. If the inspection information is not filled in accurately, you will not be able to make an appointment for inspection time, resulting in cargo detention at the port.

In addition, documents such as MSDS report (for dangerous goods), packing list, invoice of the goods shall be prepared in advance. During the inspection, the inspection contact person designated by the company shall be present to cooperate. If the contact person cannot be present, a power of attorney shall be issued, otherwise the customs will directly determine that the inspection is unqualified, resulting in cargo detention.

At the same time, the storage warehouse address of the company's goods shall be filed with the customs. If the warehouse address is inconsistent with the filing information, it will trigger on-site verification by the customs and affect the credit rating of the enterprise. In case of abnormal machine inspection, you can apply for a second machine inspection with the company's independent qualification, without coordination through the agent company, so as to speed up the inspection progress.

**status:** suggested
**Author:** Eric Zhou
**Date:** 2026-08-26

### Answer 8

After completing the export tax rebate filing for an import and export company, a perfect document management system shall be established. In 2026, the State Administration of Taxation has implemented electronic filing of export tax rebate documents. Documents such as customs declaration forms, bills of lading, purchase contracts, invoices shall be scanned and uploaded to the tax system, with a retention period of 5 years.

In addition, the consistency of four flows (cargo flow, capital flow, invoice flow, contract flow) shall be ensured. If there is capital backflow or inconsistency between invoice information and customs declaration form, it will trigger tax letter verification, and even cancel the export tax rebate qualification. At the same time, the pre-declaration of export tax rebate shall be completed before the 15th of each month.

In 2026, the tax system has realized real-time feedback of pre-declaration. If there is an error in the pre-declaration, it shall be modified immediately before the formal declaration. In case of cross-month declaration, an application for delayed declaration shall be submitted within the declaration period, otherwise you will not be able to enjoy the export tax rebate policy, resulting in increased enterprise costs.

**status:** suggested
**Author:** Victor Sun
**Date:** 2026-08-26

### Answer 9

After the establishment of an import and export company, the compliance filing of the supply chain structure shall be completed. First, the main source and destination of the goods to be imported and exported shall be filed with the customs. In 2026, the customs has realized dynamic monitoring of supply chain nodes. If the filed source is inconsistent with the actual source of goods, it will trigger risk control verification. In addition, appropriate trade terms shall be selected.

If the enterprise carries out business under FOB terms, it shall clearly specify that "the risk before the goods are loaded on board shall be borne by the seller" during filing, so as to avoid subsequent cargo right disputes. At the same time, an inventory linkage mechanism shall be established to connect the inventory data of the import and export company with the customs and tax systems. In 2026, Shanghai Customs has implemented the "Smart Customs" system, which can realize automatic comparison of inventory data, so as to avoid audit risks caused by inconsistency between inventory and customs declaration data. In case of trade term conversion, the change information shall be filed with the customs in time to ensure the compliant connection of each node of the supply chain.

**status:** suggested
**Author:** Linda Gao
**Date:** 2026-08-26

## Related Categories
- [Import Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-import-agency/)
- [Export Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-agency/)
- [Export Tax Rebate Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-tax-rebate/)
- [Customs Declaration Q&A](https://www.sh-zhongshen.com/en/qa/cat-customs-declaration/)
- [Freight Forwarding Q&A](https://www.sh-zhongshen.com/en/qa/cat-freight-forwarding/)
- [Forex Settlement Q&A](https://www.sh-zhongshen.com/en/qa/cat-forex-settlement/)
- [Entrepôt Trade Q&A](https://www.sh-zhongshen.com/en/qa/cat-entrepot-trade/)

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