--- title: "Can professional foreign trade agents be entrusted to handle the whole process of importing Japanese-origin brush filaments into China?" description: "Brush manufacturing enterprises purchasing special brush filaments from Japan face pain points such as lax document review，port detention during customs clearance，and cost out of control. Choosing a professional Chinese foreign trade agent can achieve compliance implementation through pre-document verification，full-chain node management and control，and exception plan formulation. It can also reduce import costs by means of tax difference optimization and VAT deferral，avoid risks of cargo detenti..." url: "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html" language: "en" type: "Q&A" category: "Import Agency Q&A" datePublished: "2026-11-03" dateModified: "2026-11-03" brand: "Zhongshen Trading China" answerCount: 9 --- # Can professional foreign trade agents be entrusted to handle the whole process of importing Japanese-origin brush filaments into China? ## Question I am the procurement supervisor of a medium-sized brush factory in Wenzhou, Zhejiang. Last week, I just signed an annual purchase contract for 12 tons of wear-resistant nylon brush filaments with a special brush filament manufacturer in Tokyo, Japan. Previously, I only found freight forwarders to handle customs clearance separately. Last month, the wrong filling of the certificate of origin code led to the cargo being detained at the port for 3 days, and the production line was cut off, resulting in a loss of nearly 80,000 yuan. Now I am too anxious to sleep, and I want to find a professional foreign trade agent to handle the whole process of Japanese brush filament import, including document review, customs clearance and foreign exchange payment. I also need to help me avoid the risks of port detention and cargo detention like last time. In addition, can you help me optimize the import cost, such as whether there is operational space in terms of tariffs and value-added tax? ## Answers ### Answer 1 — Best Answer First，**Three-level pre-verification of documents**: For the import of Japanese brush filaments，it is necessary to complete the three-level review of the certificate of origin (to ensure enjoying RCEP tariff preferences)，MSDS (if containing modified materials，the environmental protection classification should be clarified)，and pre-recorded customs declaration form in advance，focus on checking the matching of commodity code 39169090，and simultaneously verify the authenticity of the seal and signature on the documents，so as to avoid cargo detention or price review disputes caused by code errors or document defects. Second，seamless connection of core nodes: Adopt the integrated customs clearance mode，submit the manifest pre-declaration to the local customs in advance，submit the formal customs clearance documents within 24 hours after the cargo arrives at the port，and simultaneously connect with Japanese shippers，port customs brokers，and warehousing and logistics parties，so as to realize gap-free connection of all nodes of shipment，port arrival，container pickup and warehousing，and avoid terminal storage fees and container detention fees caused by port detention. At the same time，formulate a special exception plan: In case of customs price review questions，immediately provide supporting materials such as purchase contracts，bank foreign exchange payment receipts，and original manufacturer quotation sheets，In case of on-site inspection，coordinate exclusive experts to accompany and quickly complete the testing and identification of brush filament materials，If port detention is triggered due to document problems，start the exclusive application channel for port detention fee reduction. Finally，realize compliance implementation: Assist in completing follow-up operations such as foreign exchange payment verification and VAT deduction，and can also apply for VAT deferral to reduce capital occupation costs，ensure that the whole process meets the compliance requirements of the customs and the State Administration of Foreign Exchange，and enable goods to be quickly put into storage for production. **status:** accepted **Author:** Andy Guo **Date:** 2026-11-03 ### Answer 2 When declaring customs for imported Japanese brush filaments, it is necessary to strictly match the customs code 39169090. If the declared code does not match the actual goods, it will trigger price review questions or cargo detention. In case of customs price review disputes, complete supporting materials shall be submitted within 3 working days, including the original quotation sheet of Japanese manufacturers, the official purchase contract signed by both parties, bank foreign exchange payment receipts, and the sea waybill of the same batch of goods, so as to avoid document deletion and re-declaration caused by incomplete data. The integrated customs clearance mode can realize local declaration and port release, reducing the waiting time at the port site. If a second declaration is required, it is necessary to communicate with the local customs in advance to ensure that the format of supplementary materials meets the requirements and avoid logical closed-loop loopholes. **status:** suggested **Author:** Kevin Lin **Date:** 2026-11-03 ### Answer 3 For the import of Japanese brush filaments, you can choose the logistics path of direct sailing at Shanghai Port or transshipment at Busan Port. For direct sailing, you need to lock the shipping space 14 days in advance to avoid space explosion and container rollover; Transshipment can enjoy a 3-day free storage period at Busan Port. If you need to extend the free storage period, you need to submit an application to the shipping company 72 hours in advance. In terms of cargo right control, it is necessary to adopt a straight bill of lading and strictly control the endorsement process to avoid the risk of cargo release without a bill of lading. If container detention fees are incurred, you can apply for reduction from the shipping company with the emergency production certificate of imported goods, and the maximum reduction can reach 50% of the container detention fee. At the same time, you need to track the container return time limit simultaneously to avoid additional overdue container return fees. **status:** suggested **Author:** Evelyn Li **Date:** 2026-11-03 ### Answer 4 RCEP tariff preferences can be applied for the import of Japanese brush filaments, and it is necessary to ensure that the certificate of origin complies with the "direct transport" rule, that is, the goods are not transshipped through third-party non-member countries after departing from Japan. At the same time, you can apply for VAT deferral, delay the VAT payment link until after the goods are sold, and reduce the capital occupation cost. If an enterprise has cross-border related transactions, it shall formulate reasonable transfer pricing in accordance with BEPS rules to avoid triggering anti-tax avoidance investigations by tax authorities. In addition, if the Japanese manufacturer is a non-resident enterprise, it is necessary to withhold and pay the withholding income tax, which can be reduced or exempted through the application of tax treaties to reduce tax costs. **status:** suggested **Author:** Cindy Chen **Date:** 2026-11-03 ### Answer 5 The foreign exchange payment for the import of Japanese brush filaments must meet the compliance requirements of the State Administration of Foreign Exchange. Priority is given to using the CIPS RMB cross-border payment system to reduce the risk of exchange difference fluctuations. If SWIFT messages are used for foreign exchange payment, it is necessary to ensure that the message information is completely consistent with the content of the purchase contract and invoice, so as to avoid the foreign exchange payment being returned due to inconsistent messages. When settling foreign exchange and closing accounts, all document materials including customs declaration forms, foreign exchange payment receipts, purchase contracts, etc. shall be retained for no less than 5 years. If an offshore account is used for foreign exchange payment, it is necessary to ensure that the account transaction records are clear to avoid account freezing due to abnormal account status. **status:** suggested **Author:** Michael Zhang **Date:** 2026-11-03 ### Answer 6 The purchase contract for the import of Japanese brush filaments shall clearly stipulate force majeure clauses, covering the division of responsibilities for emergencies such as port strikes and epidemic control, so as to avoid disputes caused by cargo delays. If the patent technology of special brush filaments is involved, it is necessary to handle the intellectual property customs protection filing with the Chinese customs in advance to prevent infringing goods from flowing into the country. If letter of credit settlement is adopted, the terms of the letter of credit shall be strictly reviewed to avoid "soft clauses" such as "payment can only be made after the buyer confirms the sample", which leads to failure to collect foreign exchange in time or detention of goods. At the same time, Japanese manufacturers can be required to issue a cargo right transfer guarantee to ensure that the cargo control right is in their own hands. **status:** suggested **Author:** Grace Wang **Date:** 2026-11-03 ### Answer 7 During the on-site inspection of imported Japanese brush filaments, in case of unpacking inspection, the material specification and MSDS report of the brush filaments shall be prepared in advance to cooperate with the sampling requirements of customs inspectors. During machine inspection, it is necessary to ensure that the cargo packaging meets the customs machine inspection standards, so as to avoid abnormal machine inspection alarms caused by irregular packaging. If the customs requires inspection and identification, a third-party testing institution recognized by the customs shall be selected to ensure the compliance of the test report. At the same time, the authenticity of the container seal shall be checked. If the seal is damaged or the number does not match, it shall be verified with the shipping company immediately to avoid the risk of cargo being swapped. **status:** suggested **Author:** Eric Zhou **Date:** 2026-11-03 ### Answer 8 The packaging of imported Japanese brush filaments shall meet international maritime transportation standards. For modified nylon brush filaments, an MSDS report conforming to UN standards shall be prepared to clarify the environmental protection classification of the goods. In terms of moisture-proof reinforcement, the brush filament rolls shall be wrapped with PE moisture-proof film, and the outer layer shall be reinforced with hard cardboard boxes to avoid deformation of brush filaments caused by moisture during maritime transportation. If the goods need to be transported at low temperature, containers with temperature control equipment shall be selected, and the temperature control requirements shall be marked on the packaging. Environmentally friendly EPE pearl cotton shall be selected as the buffer packaging material to avoid being detained by the customs due to the packaging material not meeting the environmental protection standards. **status:** suggested **Author:** Daniel Xu **Date:** 2026-11-03 ### Answer 9 The supply chain planning for the import of Japanese brush filaments shall be combined with the production plan of the enterprise, adopt the inventory linkage strategy, and formulate a batch import plan according to the monthly demand of the production line to avoid inventory overstock. The trade term can be changed from FOB to CIF, so as to control the logistics right in your own hands and reduce logistics risks. The cost actuarial model shall cover all cost items such as tariffs, value-added tax, logistics fees, agency fees, etc., and simultaneously consider the cost optimization space of RCEP tariff preferences and VAT deferral. For annual procurement, the framework contract mode can be adopted to lock the annual price with Japanese manufacturers, so as to avoid the increase of procurement costs caused by exchange rate fluctuations. **status:** suggested **Author:** Victor Sun **Date:** 2026-11-03 ## Related Categories - [Export Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-agency/) - [Export Tax Rebate Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-tax-rebate/) - [Customs Declaration Q&A](https://www.sh-zhongshen.com/en/qa/cat-customs-declaration/) - [Freight Forwarding Q&A](https://www.sh-zhongshen.com/en/qa/cat-freight-forwarding/) - [Forex Settlement Q&A](https://www.sh-zhongshen.com/en/qa/cat-forex-settlement/) - [Entrepôt Trade Q&A](https://www.sh-zhongshen.com/en/qa/cat-entrepot-trade/) - [General Trade Q&A](https://www.sh-zhongshen.com/en/qa/cat-general-trade/) ## Related Resources - [Trade Services](https://www.sh-zhongshen.com/en/services/) - [Trade Cases](https://www.sh-zhongshen.com/en/cases/) - [Trade Wiki](https://www.sh-zhongshen.com/en/wiki/) - [Trade Class](https://www.sh-zhongshen.com/en/guide/) - [Global Trade Services](https://www.sh-zhongshen.com/en/country/) ## Structured Data ```json [ { "@context": "https://schema.org", "@type": "QAPage", "inLanguage":"en", "isPartOf": { "@id":"https://www.sh-zhongshen.com/en/#website" }, "publisher":{ "@id":"https://www.sh-zhongshen.com/en/#organization" }, "mainEntity": { "@type": "Question", "name": "Can professional foreign trade agents be entrusted to handle the whole process of importing Japanese-origin brush filaments into China?", "text": "I am the procurement supervisor of a medium-sized brush factory in Wenzhou, Zhejiang. Last week, I just signed an annual purchase contract for 12 tons of wear-resistant nylon brush filaments with a special brush filament manufacturer in Tokyo, Japan. Previously, I only found freight forwarders to handle customs clearance separately. Last month, the wrong filling of the certificate of origin code led to the cargo being detained at the port for 3 days, and the production line was cut off, resulting in a loss of nearly 80,000 yuan. Now I am too anxious to sleep, and I want to find a professional foreign trade agent to handle the whole process of Japanese brush filament import, including document review, customs clearance and foreign exchange payment. I also need to help me avoid the risks of port detention and cargo detention like last time. In addition, can you help me optimize the import cost, such as whether there is operational space in terms of tariffs and value-added tax?", "answerCount": 9, "upvoteCount": 5, "datePublished": "2026-11-03T11:03:31Z", "dateModified": "2026-11-03T11:08:09Z", "author": { "@type": "Person", "name": "Zhongshen Trading China", "url": "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html" } ,"acceptedAnswer": { "@type": "Answer", "text": "First， Three-level pre-verification of documents : For the import of Japanese brush filaments，it is necessary to complete the three-level review of the certificate of origin (to ensure enjoying RCEP tariff preferences)，MSDS (if containing modified materials，the environmental protection classification should be clarified)，and pre-recorded customs declaration form in advance，focus on checking the matching of commodity code 39169090，and simultaneously verify the authenticity of the seal and signature on the documents，so as to avoid cargo detention or price review disputes caused by code errors or document defects. Second，seamless connection of core nodes: Adopt the integrated customs clearance mode，submit the manifest pre-declaration to the local customs in advance，submit the formal customs clearance documents within 24 hours after the cargo arrives at the port，and simultaneously connect with Japanese shippers，port customs brokers，and warehousing and logistics parties，so as to realize gap-free connection of all nodes of shipment，port arrival，container pickup and warehousing，and avoid terminal storage fees and container detention fees caused by port detention. At the same time，formulate a special exception plan: In case of customs price review questions，immediately provide supporting materials such as purchase contracts，bank foreign exchange payment receipts，and original manufacturer quotation sheets，In case of on-site inspection，coordinate exclusive experts to accompany and quickly complete the testing and identification of brush filament materials，If port detention is triggered due to document problems，start the exclusive application channel for port detention fee reduction. Finally，realize compliance implementation: Assist in completing follow-up operations such as foreign exchange payment verification and VAT deduction，and can also apply for VAT deferral to reduce capital occupation costs，ensure that the whole process meets the compliance requirements of the customs and the State Administration of Foreign Exchange，and enable goods to be quickly put into storage for production.", "upvoteCount": 5, "url": "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html#acceptedAnswer", "datePublished": "2026-11-03T12:07:23Z", "author": {"@type": "Person","name": "Andy Guo","url": "https://www.sh-zhongshen.com/en/team/andy-guo/"} } ,"suggestedAnswer": [ { "@type": "Answer", "text": "When declaring customs for imported Japanese brush filaments, it is necessary to strictly match the customs code 39169090. If the declared code does not match the actual goods, it will trigger price review questions or cargo detention. In case of customs price review disputes, complete supporting materials shall be submitted within 3 working days, including the original quotation sheet of Japanese manufacturers, the official purchase contract signed by both parties, bank foreign exchange payment receipts, and the sea waybill of the same batch of goods, so as to avoid document deletion and re-declaration caused by incomplete data. The integrated customs clearance mode can realize local declaration and port release, reducing the waiting time at the port site. If a second declaration is required, it is necessary to communicate with the local customs in advance to ensure that the format of supplementary materials meets the requirements and avoid logical closed-loop loopholes.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html#suggestedAnswer-2", "datePublished": "2026-11-03T12:05:58Z", "author": {"@type": "Person","name": "Kevin Lin","url": "https://www.sh-zhongshen.com/en/team/kevin-lin/"} } , { "@type": "Answer", "text": "For the import of Japanese brush filaments, you can choose the logistics path of direct sailing at Shanghai Port or transshipment at Busan Port. For direct sailing, you need to lock the shipping space 14 days in advance to avoid space explosion and container rollover; Transshipment can enjoy a 3-day free storage period at Busan Port. If you need to extend the free storage period, you need to submit an application to the shipping company 72 hours in advance. In terms of cargo right control, it is necessary to adopt a straight bill of lading and strictly control the endorsement process to avoid the risk of cargo release without a bill of lading. If container detention fees are incurred, you can apply for reduction from the shipping company with the emergency production certificate of imported goods, and the maximum reduction can reach 50% of the container detention fee. At the same time, you need to track the container return time limit simultaneously to avoid additional overdue container return fees.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html#suggestedAnswer-3", "datePublished": "2026-11-03T11:58:57Z", "author": {"@type": "Person","name": "Evelyn Li","url": "https://www.sh-zhongshen.com/en/team/evelyn-li/"} } , { "@type": "Answer", "text": "RCEP tariff preferences can be applied for the import of Japanese brush filaments, and it is necessary to ensure that the certificate of origin complies with the "direct transport" rule, that is, the goods are not transshipped through third-party non-member countries after departing from Japan. At the same time, you can apply for VAT deferral, delay the VAT payment link until after the goods are sold, and reduce the capital occupation cost. If an enterprise has cross-border related transactions, it shall formulate reasonable transfer pricing in accordance with BEPS rules to avoid triggering anti-tax avoidance investigations by tax authorities. In addition, if the Japanese manufacturer is a non-resident enterprise, it is necessary to withhold and pay the withholding income tax, which can be reduced or exempted through the application of tax treaties to reduce tax costs.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html#suggestedAnswer-4", "datePublished": "2026-11-03T11:55:39Z", "author": {"@type": "Person","name": "Cindy Chen","url": "https://www.sh-zhongshen.com/en/team/cindy-chen/"} } , { "@type": "Answer", "text": "The foreign exchange payment for the import of Japanese brush filaments must meet the compliance requirements of the State Administration of Foreign Exchange. Priority is given to using the CIPS RMB cross-border payment system to reduce the risk of exchange difference fluctuations. If SWIFT messages are used for foreign exchange payment, it is necessary to ensure that the message information is completely consistent with the content of the purchase contract and invoice, so as to avoid the foreign exchange payment being returned due to inconsistent messages. When settling foreign exchange and closing accounts, all document materials including customs declaration forms, foreign exchange payment receipts, purchase contracts, etc. shall be retained for no less than 5 years. If an offshore account is used for foreign exchange payment, it is necessary to ensure that the account transaction records are clear to avoid account freezing due to abnormal account status.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html#suggestedAnswer-5", "datePublished": "2026-11-03T11:54:15Z", "author": {"@type": "Person","name": "Michael Zhang","url": "https://www.sh-zhongshen.com/en/team/michael-zhang/"} } , { "@type": "Answer", "text": "The purchase contract for the import of Japanese brush filaments shall clearly stipulate force majeure clauses, covering the division of responsibilities for emergencies such as port strikes and epidemic control, so as to avoid disputes caused by cargo delays. If the patent technology of special brush filaments is involved, it is necessary to handle the intellectual property customs protection filing with the Chinese customs in advance to prevent infringing goods from flowing into the country. If letter of credit settlement is adopted, the terms of the letter of credit shall be strictly reviewed to avoid "soft clauses" such as "payment can only be made after the buyer confirms the sample", which leads to failure to collect foreign exchange in time or detention of goods. At the same time, Japanese manufacturers can be required to issue a cargo right transfer guarantee to ensure that the cargo control right is in their own hands.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html#suggestedAnswer-6", "datePublished": "2026-11-03T11:49:58Z", "author": {"@type": "Person","name": "Grace Wang","url": "https://www.sh-zhongshen.com/en/team/grace-wang/"} } , { "@type": "Answer", "text": "During the on-site inspection of imported Japanese brush filaments, in case of unpacking inspection, the material specification and MSDS report of the brush filaments shall be prepared in advance to cooperate with the sampling requirements of customs inspectors. During machine inspection, it is necessary to ensure that the cargo packaging meets the customs machine inspection standards, so as to avoid abnormal machine inspection alarms caused by irregular packaging. If the customs requires inspection and identification, a third-party testing institution recognized by the customs shall be selected to ensure the compliance of the test report. At the same time, the authenticity of the container seal shall be checked. If the seal is damaged or the number does not match, it shall be verified with the shipping company immediately to avoid the risk of cargo being swapped.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html#suggestedAnswer-7", "datePublished": "2026-11-03T11:19:31Z", "author": {"@type": "Person","name": "Eric Zhou","url": "https://www.sh-zhongshen.com/en/team/eric-zhou/"} } , { "@type": "Answer", "text": "The packaging of imported Japanese brush filaments shall meet international maritime transportation standards. For modified nylon brush filaments, an MSDS report conforming to UN standards shall be prepared to clarify the environmental protection classification of the goods. In terms of moisture-proof reinforcement, the brush filament rolls shall be wrapped with PE moisture-proof film, and the outer layer shall be reinforced with hard cardboard boxes to avoid deformation of brush filaments caused by moisture during maritime transportation. If the goods need to be transported at low temperature, containers with temperature control equipment shall be selected, and the temperature control requirements shall be marked on the packaging. Environmentally friendly EPE pearl cotton shall be selected as the buffer packaging material to avoid being detained by the customs due to the packaging material not meeting the environmental protection standards.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html#suggestedAnswer-8", "datePublished": "2026-11-03T11:08:26Z", "author": {"@type": "Person","name": "Daniel Xu","url": "https://www.sh-zhongshen.com/en/team/daniel-xu/"} } , { "@type": "Answer", "text": "The supply chain planning for the import of Japanese brush filaments shall be combined with the production plan of the enterprise, adopt the inventory linkage strategy, and formulate a batch import plan according to the monthly demand of the production line to avoid inventory overstock. The trade term can be changed from FOB to CIF, so as to control the logistics right in your own hands and reduce logistics risks. The cost actuarial model shall cover all cost items such as tariffs, value-added tax, logistics fees, agency fees, etc., and simultaneously consider the cost optimization space of RCEP tariff preferences and VAT deferral. For annual procurement, the framework contract mode can be adopted to lock the annual price with Japanese manufacturers, so as to avoid the increase of procurement costs caused by exchange rate fluctuations.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/japan-origin-brush-filament-import-china-proxy-service.html#suggestedAnswer-9", "datePublished": "2026-11-03T11:08:09Z", "author": {"@type": "Person","name": "Victor Sun","url": "https://www.sh-zhongshen.com/en/team/victor-sun/"} } ] } }, { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ {"@type": "ListItem", "position": 1, "name": "Home", "item": "https://www.sh-zhongshen.com/en/"},{"@type": "ListItem", "position": 2, "name": "Q&A", "item": "https://www.sh-zhongshen.com/en/qa/"},{"@type": "ListItem", "position": 3, "name": "Import Agency Q&A", "item": "https://www.sh-zhongshen.com/en/qa/cat-import-agency/"} ,{"@type": "ListItem", "position": 4, "name": "Can professional foreign trade agents be entrusted to handle the whole process of importing Japanese-origin brush filaments into China?"} ] } ] ```