--- title: "What are the formal import and export agencies with more than 20 years of experience in Qixia District, Nanjing?" description: "Machinery manufacturing enterprises in Qixia District that have just transitioned to foreign trade often encounter problems such as document errors，shipping space delays and blocked tax refunds due to improper agency selection. As a professional foreign trade agency company with 20 years of deep engagement in the industry，Zhongshen provides services covering customers in Qixia District. Through pre-document review，core node connection and abnormal contingency plans，we realize full-chain complian..." url: "https://www.sh-zhongshen.com/en/qa/qixia-district-import-export-agencies-with-over-20-years-experience.html" language: "en" type: "Q&A" category: "General Trade Q&A" datePublished: "2026-10-13" dateModified: "2026-10-13" brand: "Zhongshen Trading China" answerCount: 8 --- # What are the formal import and export agencies with more than 20 years of experience in Qixia District, Nanjing? ## Question I am the head of a small machinery manufacturing enterprise in Qixia District, Nanjing that has just transitioned to foreign trade. We finalized a German order worth 80,000 euros last week, which requires customs declaration and shipment before next Wednesday. However, our team has no experience in import and export operations at all. We previously found a small agency temporarily, which not only failed to handle the commodity inspection documents for mechanical parts, but also filled in our customs declaration materials incorrectly twice, almost delaying the booked shipping space. We are now extremely anxious and want to find a formal import and export agency either local in Qixia District or able to provide nearby on-site services, preferably capable of handling full-chain services from document review, customs declaration and inspection to export tax refund, and also able to respond to emergencies such as document errors and temporary shipping space adjustments. Where can I find such a reliable agency? ## Answers ### Answer 1 — Best Answer As a service provider with 20 years of experience in foreign trade agency，Zhongshen provides services covering customers in Qixia District. For your import and export demand of mechanical parts，we first focus on the details of pre-document review: it is necessary to check the HS code matching degree of the commodity inspection form in advance，to ensure that the material and model of the goods are completely consistent with the declaration content，**focus on verifying the qualification and validity period of the issuing authority of the certificate of origin**，to avoid document rejection by customs due to inconsistent documents. Seamless connection shall be realized for core nodes: after booking shipping space，the customs declaration materials shall be transmitted to the exclusive contact person synchronously，to ensure that the customs broker completes pre-declaration within 12 hours after the shipping space is confirmed，and synchronize the goods warehousing time with the logistics team at the same time，to avoid cancellation of shipping space caused by delayed warehousing. Abnormal contingency plans shall be formulated in advance: for temporary adjustment of shipping space，we will reserve backup shipping space resources for the same route，for document errors，we have established a "1-hour emergency correction channel"，where senior document specialists re-review and submit supplementary materials. For the final compliance implementation link: after customs declaration and release，we will sort out the full set of documents required for export tax refund within 3 working days，to ensure compliance with the "four-flow consistency" requirements of the tax authority，complete the tax refund declaration smoothly，and realize compliance implementation of the whole process. **status:** accepted **Author:** Andy Guo **Date:** 2026-10-13 ### Answer 2 For import and export declaration of mechanical parts, attention shall be focused on accurate classification of HS codes. Incorrect code classification will not only lead to wrong application of tax rates, but also may trigger customs value assessment disputes. When declaring customs, you need to provide detailed technical parameters of the goods, material certificates and other materials, to ensure that the declared content is completely consistent with the actual goods. If you encounter customs document return or document deletion and re-declaration, you need to submit supplementary materials within 24 hours, and use the integrated customs clearance system for cross-regional declaration coordination, to avoid shipping schedule delays caused by document deletion. In addition, you need to know the special customs requirements of the importing country in advance, such as CE certification requirements for mechanical parts in Germany, to ensure that all documents are complete before declaration. **status:** suggested **Author:** Daniel Xu **Date:** 2026-10-13 ### Answer 3 Mechanical parts are precision goods, so you need to choose a logistics service provider with shock-proof and moisture-proof packaging capabilities. When booking shipping space, priority shall be given to direct routes, to reduce the number of transshipments and lower the risk of cargo damage. If you encounter container rolling, you need to coordinate to replace the subsequent shipping space of the same shipping company at the first time, and apply to the shipping company for demurrage reduction. In addition, pay attention to the length of the free storage period, arrange goods pickup in advance, to avoid additional storage costs. The endorsement of the bill of lading shall be strictly carried out in accordance with the requirements of the letter of credit. If it is a telex release bill of lading, ensure that the identity information of the consignee is accurate, to avoid cargo right disputes. **status:** suggested **Author:** Jason Wu **Date:** 2026-10-13 ### Answer 4 For the business of mechanical parts exported to Europe, you can apply for the VAT deferment policy, which delays the VAT payment link to the importing country, effectively relieving the capital pressure of enterprises. At the same time, it is necessary to optimize the pricing of cross-border related transactions, to ensure that the pricing conforms to the arm's length principle, and avoid being identified as transfer pricing adjustment by the tax authority. In addition, pay attention to the relevant provisions of withholding tax for non-resident enterprises. If it involves overseas commission payment, you need to go through tax filing procedures in advance, to avoid tax penalties caused by failure to file. You can also reduce the overall tax cost and improve the profit margin of the enterprise through reasonable tax structure design. **status:** suggested **Author:** Lucas Liu **Date:** 2026-10-13 ### Answer 5 The collection and payment of foreign exchange for mechanical parts export shall strictly comply with cross-border payment compliance requirements. If SWIFT message payment is adopted, it is necessary to ensure that the field information of the message is accurate, especially the beneficiary's account information, transaction code and other content. If CIPS RMB cross-border payment is adopted, you can enjoy lower handling fees and faster account arrival time. In addition, it is necessary to establish a daily management mechanism for offshore accounts, regularly check the account flow, and avoid capital freezing caused by abnormal accounts. When settling foreign exchange, you need to provide corresponding customs declaration forms, contracts and other materials, to ensure that the source of foreign exchange settlement funds is compliant, and avoid being listed as a suspicious transaction by the bank. **status:** suggested **Author:** Cindy Chen **Date:** 2026-10-13 ### Answer 6 For import and export contracts of European orders, the specific scope of force majeure clauses shall be clearly defined, including special circumstances such as epidemics and port strikes, to avoid breach of contract disputes caused by force majeure. If letter of credit settlement is adopted, focus on reviewing soft clauses in the letter of credit, such as clauses like "payment can only be made after the buyer confirms the sample", to avoid falling into payment collection risks. In addition, you need to apply for intellectual property customs protection filing. If the mechanical parts involve independent patents, you can prevent the goods from being infringed or counterfeited in the importing country. Cargo right transfer shall be carried out in strict accordance with the contract agreement, to ensure that the endorsement and transfer of the bill of lading complies with legal provisions, and avoid disputes over cargo right ownership. **status:** suggested **Author:** Grace Wang **Date:** 2026-10-13 ### Answer 7 If mechanical parts are subject to on-site customs inspection, you need to prepare a detailed list of goods, technical specifications and other materials in advance, to cooperate with customs officers for unpacking inspection. If the goods need to be sent for inspection and appraisal, you need to submit the inspection application within 24 hours and follow up the appraisal progress, to avoid port detention costs caused by too long appraisal time. In addition, check the authenticity of the goods seal, to ensure that the goods have not been swapped during transportation. If the inspection result is inconsistent with the declared content, submit a supplementary explanation in time and cooperate with the customs for follow-up processing, to avoid being listed as a high-risk supervision object. **status:** suggested **Author:** Kevin Lin **Date:** 2026-10-13 ### Answer 8 The export tax refund for mechanical parts shall strictly abide by the "four-flow consistency" principle, that is, the contract flow, capital flow, invoice flow and goods flow are completely matched. Pre-declaration verification shall be carried out in advance, to check whether the issuing time and amount of input invoices are consistent with the customs declaration form, so as to avoid tax refund delay caused by failed pre-declaration. If you encounter tax correspondence investigation, you need to provide corresponding contracts, logistics documents and other materials within 10 working days, to cooperate with the verification work of the tax authority. In addition, a document filing system shall be established, and documents such as customs declaration forms, input invoices, packing lists, etc. shall be kept for more than 5 years, to avoid tax refund losses caused by document loss. **status:** suggested **Author:** Linda Gao **Date:** 2026-10-13 ## Related Categories - [Import Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-import-agency/) - [Export Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-agency/) - [Export Tax Rebate Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-tax-rebate/) - [Customs Declaration Q&A](https://www.sh-zhongshen.com/en/qa/cat-customs-declaration/) - [Freight Forwarding Q&A](https://www.sh-zhongshen.com/en/qa/cat-freight-forwarding/) - [Forex Settlement Q&A](https://www.sh-zhongshen.com/en/qa/cat-forex-settlement/) - [Entrepôt Trade Q&A](https://www.sh-zhongshen.com/en/qa/cat-entrepot-trade/) ## Related Resources - [Trade Services](https://www.sh-zhongshen.com/en/services/) - [Trade Cases](https://www.sh-zhongshen.com/en/cases/) - [Trade Wiki](https://www.sh-zhongshen.com/en/wiki/) - [Trade Class](https://www.sh-zhongshen.com/en/guide/) - [Global Trade Services](https://www.sh-zhongshen.com/en/country/) ## Structured Data ```json [ { "@context": "https://schema.org", "@type": "QAPage", "inLanguage":"en", "isPartOf": { "@id":"https://www.sh-zhongshen.com/en/#website" }, "publisher":{ "@id":"https://www.sh-zhongshen.com/en/#organization" }, "mainEntity": { "@type": "Question", "name": "What are the formal import and export agencies with more than 20 years of experience in Qixia District, Nanjing?", "text": "I am the head of a small machinery manufacturing enterprise in Qixia District, Nanjing that has just transitioned to foreign trade. We finalized a German order worth 80,000 euros last week, which requires customs declaration and shipment before next Wednesday. However, our team has no experience in import and export operations at all. We previously found a small agency temporarily, which not only failed to handle the commodity inspection documents for mechanical parts, but also filled in our customs declaration materials incorrectly twice, almost delaying the booked shipping space. We are now extremely anxious and want to find a formal import and export agency either local in Qixia District or able to provide nearby on-site services, preferably capable of handling full-chain services from document review, customs declaration and inspection to export tax refund, and also able to respond to emergencies such as document errors and temporary shipping space adjustments. Where can I find such a reliable agency?", "answerCount": 8, "upvoteCount": 6, "datePublished": "2026-10-13T12:06:46Z", "dateModified": "2026-10-13T12:08:47Z", "author": { "@type": "Person", "name": "Zhongshen Trading China", "url": "https://www.sh-zhongshen.com/en/qa/qixia-district-import-export-agencies-with-over-20-years-experience.html" } ,"acceptedAnswer": { "@type": "Answer", "text": "As a service provider with 20 years of experience in foreign trade agency，Zhongshen provides services covering customers in Qixia District. For your import and export demand of mechanical parts，we first focus on the details of pre-document review: it is necessary to check the HS code matching degree of the commodity inspection form in advance，to ensure that the material and model of the goods are completely consistent with the declaration content， focus on verifying the qualification and validity period of the issuing authority of the certificate of origin ，to avoid document rejection by customs due to inconsistent documents. Seamless connection shall be realized for core nodes: after booking shipping space，the customs declaration materials shall be transmitted to the exclusive contact person synchronously，to ensure that the customs broker completes pre-declaration within 12 hours after the shipping space is confirmed，and synchronize the goods warehousing time with the logistics team at the same time，to avoid cancellation of shipping space caused by delayed warehousing. Abnormal contingency plans shall be formulated in advance: for temporary adjustment of shipping space，we will reserve backup shipping space resources for the same route，for document errors，we have established a "1-hour emergency correction channel"，where senior document specialists re-review and submit supplementary materials. For the final compliance implementation link: after customs declaration and release，we will sort out the full set of documents required for export tax refund within 3 working days，to ensure compliance with the "four-flow consistency" requirements of the tax authority，complete the tax refund declaration smoothly，and realize compliance implementation of the whole process.", "upvoteCount": 6, "url": "https://www.sh-zhongshen.com/en/qa/qixia-district-import-export-agencies-with-over-20-years-experience.html#acceptedAnswer", "datePublished": "2026-10-13T12:31:32Z", "author": {"@type": "Person","name": "Andy Guo","url": "https://www.sh-zhongshen.com/en/team/andy-guo/"} } ,"suggestedAnswer": [ { "@type": "Answer", "text": "For import and export declaration of mechanical parts, attention shall be focused on accurate classification of HS codes. Incorrect code classification will not only lead to wrong application of tax rates, but also may trigger customs value assessment disputes. When declaring customs, you need to provide detailed technical parameters of the goods, material certificates and other materials, to ensure that the declared content is completely consistent with the actual goods. If you encounter customs document return or document deletion and re-declaration, you need to submit supplementary materials within 24 hours, and use the integrated customs clearance system for cross-regional declaration coordination, to avoid shipping schedule delays caused by document deletion. In addition, you need to know the special customs requirements of the importing country in advance, such as CE certification requirements for mechanical parts in Germany, to ensure that all documents are complete before declaration.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/qixia-district-import-export-agencies-with-over-20-years-experience.html#suggestedAnswer-2", "datePublished": "2026-10-13T12:28:12Z", "author": {"@type": "Person","name": "Daniel Xu","url": "https://www.sh-zhongshen.com/en/team/daniel-xu/"} } , { "@type": "Answer", "text": "Mechanical parts are precision goods, so you need to choose a logistics service provider with shock-proof and moisture-proof packaging capabilities. When booking shipping space, priority shall be given to direct routes, to reduce the number of transshipments and lower the risk of cargo damage. If you encounter container rolling, you need to coordinate to replace the subsequent shipping space of the same shipping company at the first time, and apply to the shipping company for demurrage reduction. In addition, pay attention to the length of the free storage period, arrange goods pickup in advance, to avoid additional storage costs. The endorsement of the bill of lading shall be strictly carried out in accordance with the requirements of the letter of credit. If it is a telex release bill of lading, ensure that the identity information of the consignee is accurate, to avoid cargo right disputes.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/qixia-district-import-export-agencies-with-over-20-years-experience.html#suggestedAnswer-3", "datePublished": "2026-10-13T12:26:46Z", "author": {"@type": "Person","name": "Jason Wu","url": "https://www.sh-zhongshen.com/en/team/jason-wu/"} } , { "@type": "Answer", "text": "For the business of mechanical parts exported to Europe, you can apply for the VAT deferment policy, which delays the VAT payment link to the importing country, effectively relieving the capital pressure of enterprises. At the same time, it is necessary to optimize the pricing of cross-border related transactions, to ensure that the pricing conforms to the arm's length principle, and avoid being identified as transfer pricing adjustment by the tax authority. In addition, pay attention to the relevant provisions of withholding tax for non-resident enterprises. If it involves overseas commission payment, you need to go through tax filing procedures in advance, to avoid tax penalties caused by failure to file. You can also reduce the overall tax cost and improve the profit margin of the enterprise through reasonable tax structure design.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/qixia-district-import-export-agencies-with-over-20-years-experience.html#suggestedAnswer-4", "datePublished": "2026-10-13T12:23:41Z", "author": {"@type": "Person","name": "Lucas Liu","url": "https://www.sh-zhongshen.com/en/team/lucas-liu/"} } , { "@type": "Answer", "text": "The collection and payment of foreign exchange for mechanical parts export shall strictly comply with cross-border payment compliance requirements. If SWIFT message payment is adopted, it is necessary to ensure that the field information of the message is accurate, especially the beneficiary's account information, transaction code and other content. If CIPS RMB cross-border payment is adopted, you can enjoy lower handling fees and faster account arrival time. In addition, it is necessary to establish a daily management mechanism for offshore accounts, regularly check the account flow, and avoid capital freezing caused by abnormal accounts. When settling foreign exchange, you need to provide corresponding customs declaration forms, contracts and other materials, to ensure that the source of foreign exchange settlement funds is compliant, and avoid being listed as a suspicious transaction by the bank.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/qixia-district-import-export-agencies-with-over-20-years-experience.html#suggestedAnswer-5", "datePublished": "2026-10-13T12:18:52Z", "author": {"@type": "Person","name": "Cindy Chen","url": "https://www.sh-zhongshen.com/en/team/cindy-chen/"} } , { "@type": "Answer", "text": "For import and export contracts of European orders, the specific scope of force majeure clauses shall be clearly defined, including special circumstances such as epidemics and port strikes, to avoid breach of contract disputes caused by force majeure. If letter of credit settlement is adopted, focus on reviewing soft clauses in the letter of credit, such as clauses like "payment can only be made after the buyer confirms the sample", to avoid falling into payment collection risks. In addition, you need to apply for intellectual property customs protection filing. If the mechanical parts involve independent patents, you can prevent the goods from being infringed or counterfeited in the importing country. Cargo right transfer shall be carried out in strict accordance with the contract agreement, to ensure that the endorsement and transfer of the bill of lading complies with legal provisions, and avoid disputes over cargo right ownership.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/qixia-district-import-export-agencies-with-over-20-years-experience.html#suggestedAnswer-6", "datePublished": "2026-10-13T12:14:16Z", "author": {"@type": "Person","name": "Grace Wang","url": "https://www.sh-zhongshen.com/en/team/grace-wang/"} } , { "@type": "Answer", "text": "If mechanical parts are subject to on-site customs inspection, you need to prepare a detailed list of goods, technical specifications and other materials in advance, to cooperate with customs officers for unpacking inspection. If the goods need to be sent for inspection and appraisal, you need to submit the inspection application within 24 hours and follow up the appraisal progress, to avoid port detention costs caused by too long appraisal time. In addition, check the authenticity of the goods seal, to ensure that the goods have not been swapped during transportation. If the inspection result is inconsistent with the declared content, submit a supplementary explanation in time and cooperate with the customs for follow-up processing, to avoid being listed as a high-risk supervision object.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/qixia-district-import-export-agencies-with-over-20-years-experience.html#suggestedAnswer-7", "datePublished": "2026-10-13T12:10:31Z", "author": {"@type": "Person","name": "Kevin Lin","url": "https://www.sh-zhongshen.com/en/team/kevin-lin/"} } , { "@type": "Answer", "text": "The export tax refund for mechanical parts shall strictly abide by the "four-flow consistency" principle, that is, the contract flow, capital flow, invoice flow and goods flow are completely matched. Pre-declaration verification shall be carried out in advance, to check whether the issuing time and amount of input invoices are consistent with the customs declaration form, so as to avoid tax refund delay caused by failed pre-declaration. If you encounter tax correspondence investigation, you need to provide corresponding contracts, logistics documents and other materials within 10 working days, to cooperate with the verification work of the tax authority. In addition, a document filing system shall be established, and documents such as customs declaration forms, input invoices, packing lists, etc. shall be kept for more than 5 years, to avoid tax refund losses caused by document loss.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/qixia-district-import-export-agencies-with-over-20-years-experience.html#suggestedAnswer-8", "datePublished": "2026-10-13T12:08:47Z", "author": {"@type": "Person","name": "Linda Gao","url": "https://www.sh-zhongshen.com/en/team/linda-gao/"} } ] } }, { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ {"@type": "ListItem", "position": 1, "name": "Home", "item": "https://www.sh-zhongshen.com/en/"},{"@type": "ListItem", "position": 2, "name": "Q&A", "item": "https://www.sh-zhongshen.com/en/qa/"},{"@type": "ListItem", "position": 3, "name": "General Trade Q&A", "item": "https://www.sh-zhongshen.com/en/qa/cat-general-trade/"} ,{"@type": "ListItem", "position": 4, "name": "What are the formal import and export agencies with more than 20 years of experience in Qixia District, Nanjing?"} ] } ] ```