Export Declaration: Key Steps & 2025 Updates

What is the basic process for agency export inspection?

According to the General Administration of Customs Announcement No.38 of 2025,the standardized export inspection reporting process for agents should include the following steps:

• Step1:SignAgencyAgreement
  • Clarifydivisionofresponsibilities(commodityclassification,documentpreparation,declarationentity)
  • EstablishHScodeconfirmationmechanismanddisputeresolutionclauses
• Step 2: Prepare Inspection Materials
  • In2025,therewillbeanincreaseinthenumberofnewelectronicdevices.OnlineVerificationRequirements
  • DangerousGoodsTransportationRequiresGHS-CompliantSafetyDataSheet
• Step 3: Declaration System Operation
  • SubmitDataviaChinaInternationalTradeSingleWindowVersion4.0
  • SpecialItemsRequireSimultaneousUploadofBiosafetyCommitmentLetter

Which inspection materials are most commonly overlooked?

According to Customs Inspection Data Statistics from Recent 3 Years,the Following Materials Have Missing Rates Exceeding 20%:

• ProductPhysicalPhotos(MustIncludeProductNameplateandInternalStructure)
• Non-HazardousGoodsGuaranteeLetter(MandatoryRequirementforChemicalProducts)
• ValidityofTestReports(Recognizedlaboratorydirectoryupdatedstartingin2025)
• IPPCMarkforWoodenPackaging(MustProvideHeatTreatmentProcessRecords)

How to avoid commodity classification errors?

The customs classification dispute cases in 2025 showed that the error rates of the following three types of goods were the highest:

• CompositeProducts(DetermineHSCodeBasedonFunctionalAttributes)
• HardwarewithEmbeddedSoftware(MustDistinguishBetweenCarrierandContentValue)
• relatedproducts(ClassificationDifferencesBetweenBatteryComponentsandCompleteMachines)

It is recommended to adoptDual Confirmation Mechanism: After Preliminary Assessment by Agency Company,Apply for Advance Ruling Through Customs Classification Service Window.

What should be considered when selecting an agency inspection service provider?

• KeyPointsforQualificationVerification:
  • CustomsAEOCertificationStatus(NewCybersecurityReviewItemAddedin2025)
  • WhetherHavingCommodityInspectionandAppraisalInstitutionApprovalCertificate
• Service Capability Assessment:
  • WhetherEquippedwithProfessionalsSuchasClassificationSpecialistsandInspectionDeclarants
  • EmergencyResponseTimeliness(e.g.On-SiteInspectionResponseTime)
• Risk Prevention and Control Measures:
  • MisdeclarationLiabilityAllocationClause
  • DataBreachCompensationPlan

What are the major changes in the inspection declaration policy in 2025?

• FullImplementationofElectronicCertificates:PaperHealthCertificatesWillCeasetoBeIssued
• Carbonfootprintdeclaration:EUCBAM-CoveredProductsRequireAdditionalEmissionData
• IntelligentDocumentReviewExpansion:72%ofCustomsDeclarationsAchieveAutomaticRelease
• JointDisciplinaryMechanism:MoreThan3DeclarationErrorsWillAffectCreditRating