Agent Export Certificate: Your 2025 Guide to Export Compliance

What is an export agency certificate?Why is it needed?

The export agency certificate isIn the agency business,the legal documents,according to the requirements of the "Customs Law of the People’s Republic of China",prove the actual ownership of the exported goods.In 2025,the General Administration of Customs specifically required that:The entrusted export agency business must issue this certificate.,for declaration purposes,including key processes such as foreign exchange verification.Failure to comply with regulations may result in delayed tax refunds or administrative penalties.

What core materials are required for the export agency certificate?

According to the latest requirements for 2025,the following items need to be prepared:

• Agencyexportagreement(original)
  • Theoriginalagencyexportagreementsignedandstampedbybothparties.
  • VATSpecialInvoicefromtheEntrustingParty(withtheremark"AgencyExport"required)
  • Copyofthecustomsdeclarationformandshippingdocuments
• Special documents:
  • Cross-bordere-commerceenterprisesarerequiredtoprovideplatformtransactionrecords.
  • Processingtradeenterpriseswithprocessingmanualsissuedbycustoms

How many steps are there in the process of obtaining an export agency certificate?

It is recommended to follow these steps:

• Step1:Signastandardizedagencyagreement(ownershipofgoodsmustbeclearlyspecified).
• StepTwo:Collectandorganizeexport-relateddocuments(notethenewelectronicsignaturerequirementsintroducedin2025).
• Step3:Submittheapplicationthroughthe"SingleWindow"systemforinternationaltrade.
• Step4:CustomsReview(Averageprocessingtimereducedto3workingdays)
• Step5:Receiveelectronicproofdocuments

What new policies should we pay attention to in 2025?

Major changes for this year include:

• Fullimplementationofelectroniccertificates(theoriginalpapercertificateswillbephasedoutonDecember31,2024)
• NewlyaddedIntelligentReviewSystem,Incompletematerialswillbedirectlyreturned.
• Theprincipalandtheagentshallfileforrecordinthetaxsystemsimultaneously.
• ForB2Bexports,paymentvouchersmustbeuploaded.

What problems can common errors lead to?

According to the statistics of the customs in the first half of 2025,the main problems include:

• Theagencyagreementdoesnotclearlyspecifytheownershipofthegoods(accountingfor37%).
• Theinformationonthecustomsdeclarationformdoesnotmatchtheagencycertificate(accountingfor29%).
• Failuretocompletetheprocedureswithinthespecifiedtimelimit(exceeding90daysafterexport).
• Theclient’squalificationdocumentshaveexpired(especiallyforfoodexports).

How to verify the authenticity of an export agency certificate?

From 2025,verification can be carried out through the following methods:

• Logintotheofficialwebsiteof"ChinaInternationalTradeSingleWindow"toinquire.
• ScantheQRcodeontheproofdocumentforverification.
• PleasedialtheCustoms12360servicehotlineformanualverification.
• Verifythroughblockchainviathe"GeneralAdministrationofCustoms"app.

How to handle special circumstances?

Suggestions for special business scenarios:

• Multipleclientscenarios:Certificatesmustbeissuedseparatelyandcannotbeprocessedcollectively.
• :Additionalcustomsdocumentsforthetransitlocationarerequired.
• Sampleexport:Foritemsvaluedbelow5,000RMB,asimplifiedprocesscanbeappliedfor.
• Returnedgoods:Acopyoftheoriginalexportcertificatemustbesubmittedsimultaneously.