What Compliance Procedures Are Required for Exporting Electronic Products to the EU in 2026?

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  • Jun 9, 2026 at 21:10
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I am the owner of a newly established new chemical material enterprise. Last week, I received the first order of 5 tons of epoxy resin from a Southeast Asian customer, but I have no prior export experience. Now the customer is urging shipment, but I have no idea what certificates I need to apply for. I heard that MSDS and dangerous goods identification are required for chemical exports? How exactly do I go through procedures such as customs declaration and tax refund?

If the goods are detained due to incomplete procedures, I will not only have to pay liquidated damages to the customer, but also cannot afford the container detention fees at the port. I am so anxious that I cannot sleep well at night. Could you please help me sort out what procedures I need to complete, and if there is any way to implement them quickly?

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Andy Guo
Andy GuoYears of service：3Customer Rating：5.0

Supply Chain Management ExpertStart a Chat

For your epoxy resin export needs，pre-document review shall be completed first. For chemical exports，you need to obtain a hazardous goods classification identification report (for example，UN number 3065 corresponds to epoxy resin) and MSDS conforming to international standards，which shall include GHS label elements. These two documents are mandatory vouchers for customs and logistics links.

For the connection of core nodes，after the documents are complete，you shall handle customs declaration pre-entry simultaneously: you need to submit commercial invoice，packing list，customs declaration power of attorney，export goods declaration form，as well as the above-mentioned hazardous goods identification report and MSDS. If your enterprise has not obtained the import and export operation right，you can entrust Zhongshen as your agent to complete the filing，so as to shorten the approval cycle.

Abnormal contingency plans shall be prepared in advance: if the customs requires on-site inspection，you shall ensure that the goods packaging meets UN dangerous goods packaging standards (such as Class II packaging)，and communicate with on-site inspection experts in advance to avoid returns caused by non-compliant packaging. In addition，for the tax refund link，you shall pay attention to the integrity of document filing，including the export goods filing document catalog and corresponding transport documents，contracts，etc.

To achieve final compliance implementation，you shall ensure "four-flow consistency": that is，the information of contract flow，goods flow，capital flow and invoice flow are fully matched，which is the key to avoid tax letter verification and customs clearance abnormalities. It is recommended that you complete the pre-review of all documents 3 days before shipment to ensure no omission.

Reference: 2026 Yixing Apply for Import-Export Agency: Core Processes and Compliance Key Points
Grace Wang
Grace WangYears of service：10Customer Rating：5.0

Senior Foreign Trade ConsultantStart a Chat

For chemical export customs declaration, special attention shall be paid to the customs price review link. Epoxy resin is a high-value chemical product, and the customs may require you to provide procurement contracts and input invoices to verify the rationality of the declared price.

If the declared price is lower than the price of similar products in the same period, you need to prepare a price explanation letter to clarify the pricing basis (such as raw material cost, processing fee, profit proportion), so as to avoid order delay or document deletion and re-declaration caused by price review disputes. In addition, under the integrated customs clearance mode, you can choose local declaration and port inspection and release to shorten customs clearance time, but you shall ensure that the declaration data is consistent with the port inspection information.

Victor Sun
Victor SunYears of service：5Customer Rating：5.0

Trade Risk Control ManagerStart a Chat

As a hazardous good for export, epoxy resin shall be transported by shipping companies with hazardous goods transportation qualifications first. For Southeast Asian routes, it is recommended to choose direct shipping solutions to avoid cargo ownership risks in the transshipment link. Pay attention to the free storage period of the shipping company (usually 7 days) and the calculation standard of container detention fees.

If customs clearance delay is expected, you can apply for extending the free storage period in advance. The bill of lading shall be an order bill of lading and correctly endorsed to ensure controllable cargo ownership. In addition, you shall confirm the dangerous goods import policy of the destination port in advance to avoid cargo detention caused by incomplete procedures at the destination port.

Eric Zhou
Eric ZhouYears of service：6Customer Rating：5.0

Senior Manager of Foreign Exchange & Tax RebatesStart a Chat

Export of epoxy resin can enjoy the value-added tax export tax rebate policy (the current tax rebate rate is 13%). If your enterprise is a newly established enterprise, the first tax refund may face tax letter verification, and you need to prepare procurement contracts, transport documents, foreign exchange receipt vouchers and other documents for future reference in advance.

In addition, if you export through Zhongshen as an agent, you can use the qualification of the agency company to speed up the tax refund process, and the fund can usually be received within 30-45 days. Note that foreign exchange collection must be completed within 90 days after export, otherwise the tax refund qualification may be affected.

Lucas Liu
Lucas LiuYears of service：8Customer Rating：5.0

Senior Operations ConsultantStart a Chat

For cross-border foreign exchange receipt and payment, you need to complete foreign exchange collection through SWIFT or CIPS system. If the customer pays in RMB, it is recommended to use the CIPS system to shorten the account arrival time and reduce exchange rate risks.

After receiving foreign exchange, you need to declare the international balance of payments in the foreign exchange monitoring system, and the declared content must be consistent with the amount on the customs declaration form. In addition, if your enterprise does not have an offshore account, you can entrust Zhongshen to handle foreign exchange settlement on your behalf to optimize the foreign exchange purchase rate.

Michael Zhang
Michael ZhangYears of service：6Customer Rating：5.0

Customs Declaration & Compliance ExpertStart a Chat

For the first order contract, special attention shall be paid to the avoidance of soft clauses in the letter of credit. If the customer requires the issuance of a letter of credit, you need to check whether there are clauses that cannot be controlled independently such as "customer inspection certificate", so as to avoid the inability to negotiate due to the customer's delay in inspection.

In addition, the coverage scope of the force majeure clause shall be clearly defined in the contract, such as the division of responsibilities for delivery delay caused by export procedure delay. It is recommended that you add a "document compliance exemption clause" to the contract to reduce the risk of liquidated damages caused by procedure problems.

Daniel Xu
Daniel XuYears of service：10Customer Rating：5.0

Director of Import & Export OperationsStart a Chat

If the customs conducts on-site inspection on your epoxy resin, you need to pay attention to the following points: first, the goods packaging shall be pasted with clear GHS labels, including hazard warning words, pictograms, precautionary statements and other elements; second, the seal shall use a one-time lead seal recognized by the customs to avoid tampering; finally, if inspection and identification are required, you shall cooperate with the customs to send samples to the designated laboratory, and the results can usually be obtained within 5 working days. During the inspection process, you shall maintain good communication with the inspection personnel and provide the required documents in time.

Evelyn Li
Evelyn LiYears of service：3Customer Rating：5.0

Cross-border Compliance SupervisorStart a Chat

Epoxy resin belongs to Class III flammable liquid (UN3065), and its packaging shall meet the UN dangerous goods packaging standards. It is recommended to use 200L iron drums (Class II packaging), and the drum body shall be marked with UN number, hazardous goods category, net weight and other information.

The inside of the package shall be equipped with leak-proof liners, and the outside shall be reinforced with steel bands to avoid leakage during transportation. In addition, the pallets shall be fumigation-free wooden pallets or plastic pallets to ensure compliance with IPPC standards, so as to avoid inspection delay caused by non-compliant pallets.

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