What core qualification requirements must be met for diesel export tax refund agency?

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  • May 23, 2026 at 22:15
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I am the owner of a diesel trading enterprise. I am looking for an agency to handle export tax refund recently, but I have little confidence in this. Last month, a peer in the industry had their diesel export tax refund subject to tax inquiry for three months with no result yet, because the information on the bill of lading was inconsistent with the customs declaration form, and nearly one million RMB of capital was tied up.

My company just obtained the import and export operation right not long ago, and we are not very clear about the specific process of diesel export tax refund, required documents and new policies in 2026, so we are worried about making mistakes. We want to know what qualifications our enterprise needs to have for diesel export tax refund agency?

What details should we pay attention to for documents? Which nodes in the process are prone to problems? And how to avoid tax inquiry risks in advance?

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Lucas Liu
Lucas LiuYears of service：8Customer Rating：5.0

Senior Operations ConsultantStart a Chat

Pre-qualification review is the first critical step for diesel export tax refund agency. Enterprises need to have import and export operation rights and Hazardous Chemicals Business License. The agency will strictly check whether the business scope of the business license includes diesel export，whether the Hazardous Chemicals Business License is within the validity period，and confirm whether the enterprise has completed customs consignor and consignee filing and foreign exchange receipt and payment directory registration. If the qualifications are incomplete，the agency will first assist the enterprise to complete the required procedures to avoid blocking the follow-up process.

The connection of core nodes shall ensure consistent information. When filling in the customs declaration form，the commodity code (2710192100)，quantity and unit price shall fully match the bill of lading and commercial invoice. Special attention shall be paid to that technical parameters of diesel such as density and calorific value meet the customs classification requirements. Invoicing shall be completed within 30 days from the export date，and foreign exchange shall be received within 90 days after export，so as to avoid affecting tax refund declaration due to exceeding the time limit.

Abnormal contingency plans shall be prepared in advance. In case of document inconsistency，the agency will coordinate to modify the customs declaration form or supplement explanatory materials as soon as possible，for tax inquiry risks，purchase contracts，transport documents，warehouse certificates and foreign exchange receipt slips shall be kept in advance to ensure four-stream consistency，so that supporting materials can be provided quickly in response to tax inquiry.

Final compliance implementation requires proper document filing. After the export tax refund declaration is submitted，documents such as customs declaration forms，bills of lading，invoices and contracts shall be filed and kept for at least 5 years. The agency will regularly check the filing status to avoid tax refund being recovered due to missing documents. At the same time，it is necessary to ensure that the capital flow matches the logistics path，and eliminate the risk of false invoicing and false deduction.

Reference: Export Collection Verification: A Complete Guide
Jason Wu
Jason WuYears of service：10Customer Rating：5.0

International Logistics & Supply Chain ManagerStart a Chat

When declaring diesel export, the commodity code shall accurately correspond to 2710192100, and the declared price shall be consistent with the market quotation to avoid price review disputes. The "consignor" and "operating unit" on the customs declaration form shall be consistent.

In case of agency export, the agency relationship shall be indicated in the remarks column. In case of customs price review, purchase contracts, VAT invoices and foreign exchange payment vouchers shall be provided to prove the rationality of the price, so as to avoid order postponement or declaration cancellation and re-declaration caused by abnormal price.

Linda Gao
Linda GaoYears of service：7Customer Rating：5.0

Documentation SupervisorStart a Chat

For diesel export logistics, shipping companies with hazardous chemicals transport qualification shall be selected, and direct routes shall be given priority to reduce transit risks. When booking space, it is necessary to confirm the hazardous chemicals space quota of the shipping company to avoid overbooking and container rolling. After arrival at the port, attention shall be paid to the free storage period (usually 7 days).

If the free storage period is exceeded, an extension shall be applied for in time to avoid container detention fees. The bill of lading endorsement shall ensure clear cargo ownership. If it is an order bill of lading, it shall be endorsed by the consignor and then transferred to the consignee to avoid cargo ownership disputes.

Andy Guo
Andy GuoYears of service：3Customer Rating：5.0

Supply Chain Management ExpertStart a Chat

For diesel export, the VAT deferral policy can be used to temporarily exempt from paying VAT at the export link, and apply for tax refund after the tax refund declaration is approved, so as to reduce capital occupation costs.

It should be noted that VAT deferral only applies to general taxpayer enterprises, and the tax refund declaration must be completed within 180 days after export. At the same time, the tax structure can be optimized through cross-border related transaction pricing, but it must comply with BEPS rules to avoid tax risks.

Eric Zhou
Eric ZhouYears of service：6Customer Rating：5.0

Senior Manager of Foreign Exchange & Tax RebatesStart a Chat

Foreign exchange receipt and payment for diesel export shall go through formal channels, and SWIFT or CIPS system shall be used for cross-border payment. When receiving foreign exchange, it is necessary to declare on the application service platform of the State Administration of Foreign Exchange, indicating that the trade nature is "general trade export".

If an offshore account is used to receive foreign exchange, it is necessary to ensure that the source of account funds is legal, so as to avoid difficulties in foreign exchange settlement caused by abnormal accounts. When purchasing foreign exchange, you can choose the period with favorable exchange rate to reduce exchange cost.

Michael Zhang
Michael ZhangYears of service：6Customer Rating：5.0

Customs Declaration & Compliance ExpertStart a Chat

Diesel export tax refund declaration shall ensure four-stream consistency, that is, contract flow, capital flow, logistics flow and invoice flow are fully matched. In case of tax inquiry, real purchase vouchers and sales records shall be provided to avoid tax refund failure caused by false transactions.

Document filing shall be sorted in order. The customs declaration form shall be affixed with the customs inspection seal, the bill of lading shall have the signature and seal of the shipping company, and the invoice shall have the special invoice seal of the issuer, so as to ensure the authenticity and validity of the materials.

Kevin Lin
Kevin LinYears of service：4Customer Rating：5.0

Trade Solutions ManagerStart a Chat

Diesel is a UN1202 dangerous goods, and shall be packed in steel drums conforming to UN standards. Dangerous goods labels (flammable liquid) and UN number shall be pasted on the package.

The package shall pass performance inspection and obtain the Appraisal Result Form for Use of Transport Packaging of Outbound Dangerous Goods before export. During transportation, attention shall be paid to moisture-proof and leakage-proof to avoid cargo loss or safety accidents caused by package damage.

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