---
title: "What is the Full Process and Core Compliance Requirements for Registration Application of Domestic Import and Export Trading Companies?"
description: "Previously，the applicant relied on foreign trade agency for cargo shipment and suffered heavy losses from a major client&#039;s order cancellation due to scheduling delay. The applicant is eager to register an import and export trading company independently，but is blocked by unclear procedures and incomplete qualifications，facing risks of cargo detention at customs and tax non-compliance. You can quickly complete industrial and commercial change and import and export right application through the gre..."
url: "https://www.sh-zhongshen.com/en/qa/domestic-import-export-trading-company-registration-process-core-compliance-requirements.html"
language: "en"
type: "Q&A"
category: "General Trade Q&A"
datePublished: "2026-09-02"
dateModified: "2026-09-02"
brand: "Zhongshen Trading China"
answerCount: 10
---

# What is the Full Process and Core Compliance Requirements for Registration Application of Domestic Import and Export Trading Companies?

## Question

 I am an individual business owner who has run cross-border e-commerce business in Shanghai for 3 years. I used to ship goods through an affiliated foreign trade agency. Last month, my major US client canceled the order due to the agency's scheduling delay, causing a direct loss of nearly 120,000 RMB. Now I am determined to register my own import and export trading company. I visited the industrial and commercial authority last week, but my application was rejected because "Import and Export of Goods, Import and Export of Technology" was not clearly specified in my business scope. I have no clear idea about the specific process of applying for import and export right and the requirements for core documents, and I am even more afraid of falling into the traps of cargo detention at customs and non-compliant tax declaration caused by incomplete qualifications. I have a batch of outdoor camping equipment worth 600,000 RMB to be shipped from Ningbo Port next month, I am so anxious that I can't even eat. I want to ask how to complete the application for an import and export trading company quickly and compliantly? 

## Answers
                            
### Answer 1 — Best Answer

First of all，complete pre-document verification for **accurate description of business scope**: In Shanghai，you need to prepare industrial and commercial change documents for the transformation from individual business to enterprise in advance. The core requirement is to clearly state your business scope as "Import and Export of Goods，Import and Export of Technology，Agency of Import and Export". Meanwhile，you need to submit the original ID card of the legal representative and site lease filing certificate. You must focus on checking that the business scope description fully matches the customs access requirements，to avoid rejection due to vague expression.

For core node connection: After your industrial and commercial change is approved，you need to **apply for import and export right simultaneously within 3 working days**，submit the *Registration Form for Foreign Trade Operators* via the "China International Trade Single Window"，and complete the registration of import and export consignee and consignor with Shanghai Customs at the same time. This ensures system data synchronization among industrial and commercial，customs and tax authorities，and avoids approval stagnation caused by data delay.

Abnormal contingency plan: If your industrial and commercial change is rejected，you can apply for the **Green Channel of Shanghai Cross-Border E-Commerce Comprehensive Pilot Zone** with your 12-month transaction records from the e-commerce platform (annual transaction volume ≥ 500,000 RMB) for priority approval，if your import and export right application is delayed，you can temporarily use the emergency customs declaration channel to ensure your goods depart on schedule next month.

Final compliance implementation: After approval，you need to complete VAT deferral qualification application for tax filing within 10 working days，and activate the electronic port IC card via the Single Window，to ensure end-to-end compliance.

**status:** accepted
**Author:** Lucas Liu
**Date:** 2026-09-03

### Answer 2

During the application stage of import and export trading company, you need to complete pre-filing of customs declaration qualification simultaneously, sort out HS codes corresponding to your core intended products in advance, and submit them to Shanghai Customs Classification Center for pre-review, to avoid price review disputes, document deletion and re-declaration, even cargo detention risks caused by wrong HS code classification in subsequent formal declaration. Note that you need to provide detailed product specifications, material and use description during pre-review, instead of only providing the product name.

Meanwhile, you need to complete electronic signature filing for the "Registration Certificate of Customs Declaring Entity" via the Single Window, to ensure that subsequent electronic declaration of customs declaration meets the requirements of customs paperless clearance. If pre-review fails, you need to adjust the product classification description in time, or entrust a professional institution to assist in submitting supplementary materials, to avoid affecting cargo shipment due to qualification delay.

**status:** suggested
**Author:** Victor Sun
**Date:** 2026-09-03

### Answer 3

After you complete the application and obtain the import and export right, you need to complete qualification filing with your cooperative international logistics enterprise immediately, to ensure data synchronization between the logistics system and the customs single window, and avoid containers being unable to enter the port due to unfiled qualification. Meanwhile, you need to lock the logistics route in advance for your intended shipment. If you ship from Ningbo Port, you can apply for the "water transshipment" green channel for Shanghai-Ningbo Port, enjoy the policy of 3-day extension of free storage period, and reduce the risk of detention charge.

In addition, you need to clearly mark your company's import and export right number on the bill of lading, to avoid hindering bill of lading endorsement and transfer caused by unclear cargo ownership. If there is a logistics abnormality (such as rolling container), you can directly apply for reallocation to the shipping company with your own import and export qualification, without going through a third-party agent, which improves abnormal handling efficiency.

**status:** suggested
**Author:** Linda Gao
**Date:** 2026-09-03

### Answer 4

When registering an import and export trading company, you need to complete "tax filing for foreign trade operators" simultaneously during tax registration, and actively apply for VAT deferral qualification, to avoid paying full value-added tax for imported goods due to no advance filing, which occupies a large amount of working capital. For enterprises in Shanghai Cross-Border E-Commerce Comprehensive Pilot Zone, you can enjoy the exclusive policy of value-added tax excess credit refund at the end of the period.

When applying, you need to submit 12-month transaction records from the e-commerce platform (annual transaction volume ≥ 500,000 RMB) as supporting materials. In addition, you need to standardize the pricing mechanism of cross-border related transactions in advance, ensure that pricing conforms to the arm's length principle, and avoid tax correspondence inspection caused by abnormal pricing, which will affect the progress of export tax refund. If you fail to apply for VAT deferral qualification in time, you can make up the filing before the first import of goods to enjoy the VAT deferral policy for subsequent imports.

**status:** suggested
**Author:** Evelyn Li
**Date:** 2026-09-02

### Answer 5

After completing the application of the import and export trading company, you need to open a "cross-border RMB settlement account" in a bank, and complete filing in the CIPS system simultaneously to ensure compliance of cross-border payment and collection. Note that before the first payment and collection, you need to submit core documents such as import and export contracts and bills of lading to the bank to complete payment and collection quota approval, to avoid settlement delay caused by insufficient quota.

For enterprises in Shanghai, you can enjoy the cross-border RMB payment fee reduction policy via CIPS system, you need to actively apply to the bank when opening the account. In addition, you need to standardize SWIFT message filling, ensure that message information is fully consistent with customs declaration and contract information, to avoid payment and collection rejection caused by inconsistent information, which affects capital turnover.

**status:** suggested
**Author:** Michael Zhang
**Date:** 2026-09-02

### Answer 6

During the application stage of the import and export trading company, you need to improve internal compliance documents simultaneously, including import and export contract templates, intellectual property customs protection filing applications, etc. Note that the contract template should clearly define the goods ownership transfer node and the application scope of force majeure clauses, to avoid disputes caused by vague contract clauses.

If you need intellectual property protection for export goods, you need to submit the intellectual property customs protection filing application to the customs in time after obtaining import and export right, to avoid goods being detained at customs for infringement during export. In addition, for letter of credit settlement business, you need to clearly specify the soft clause avoidance rules in the contract, such as prohibiting clauses that "inspection certificate issued by buyer is required for negotiation", to avoid failure to collect payment caused by soft clauses.

**status:** suggested
**Author:** Grace Wang
**Date:** 2026-09-02

### Answer 7

After completing the application of the import and export trading company and obtaining the import and export right, you need to familiarize yourself with the process and response points of customs on-site inspection in advance. Note that before the first export of goods, you need to pre-check the packaging and marking of the goods, ensure that the shipping mark on the packaging is fully consistent with the information on the customs declaration, to avoid unstuffing inspection caused by inconsistent shipping marks.

Meanwhile, you need to standardize the use of container seals, ensure that the seal number is consistent with the information on the bill of lading and customs declaration, to avoid goods being detained at the port due to abnormal seal. If you encounter on-site customs inspection, you need to submit detailed product description materials in time, such as MSDS report (for chemical products), material certificates, etc., to assist customs to complete inspection and shorten inspection time.

**status:** suggested
**Author:** Kevin Lin
**Date:** 2026-09-02

### Answer 8

During the application stage of the import and export trading company, you need to sort out the packaging compliance requirements of your intended cargo simultaneously. If you deal with dangerous goods, you need to apply for UN dangerous goods packaging qualification in advance. Note that the packaging of dangerous goods must meet the requirements of the IMDG Code, and you need to prepare the MSDS report in advance and submit it to customs for pre-review, to avoid goods being detained at customs due to non-compliant MSDS report.

For fragile goods, precision instruments and other special goods, you need to use buffer packaging materials for reinforced packaging, to ensure goods are not damaged during transportation. In addition, you need to complete packaging qualification filing after obtaining import and export right, to ensure packaging compliance for subsequent shipments.

**status:** suggested
**Author:** Andy Guo
**Date:** 2026-09-02

### Answer 9

After completing the application of the import and export trading company, you need to complete export tax refund qualification filing with the tax authority, and establish a complete document management system to ensure consistency of four flows (contract, invoice, logistics, capital flow). Note that document filing for export goods must be completed within 15 days after export, including copies of core documents such as bill of lading, customs declaration and contract, to avoid export tax refund rejection caused by untimely filing.

For enterprises in Shanghai, you can enjoy the exclusive service of export tax refund pre-declaration, submit pre-declaration via the Single Window, check tax refund risks in advance, and avoid tax refund delay caused by declaration errors. If there is a tax correspondence inspection, you need to submit relevant document materials in time to assist the tax authority to complete verification.

**status:** suggested
**Author:** Eric Zhou
**Date:** 2026-09-02

### Answer 10

During the application stage of the import and export trading company, you need to plan the supply chain structure simultaneously, including trade term selection, inventory linkage strategy, etc. Note that for enterprises in Shanghai, if you choose FOB trade term, you can enjoy the "early cargo gathering" policy of Shanghai Port, shorten the port stay time of goods, and reduce the risk of port detention fee.

Meanwhile, you need to establish an inventory linkage strategy, link the inventory of import and export goods with the sales data of the e-commerce platform, to avoid capital occupation caused by inventory backlog. In addition, you need to plan the cross-border logistics route in advance, choose direct or transshipment scheme to balance logistics cost and transportation time, and improve supply chain stability.

**status:** suggested
**Author:** Daniel Xu
**Date:** 2026-09-02

## Related Categories
- [Import Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-import-agency/)
- [Export Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-agency/)
- [Export Tax Rebate Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-tax-rebate/)
- [Customs Declaration Q&A](https://www.sh-zhongshen.com/en/qa/cat-customs-declaration/)
- [Freight Forwarding Q&A](https://www.sh-zhongshen.com/en/qa/cat-freight-forwarding/)
- [Forex Settlement Q&A](https://www.sh-zhongshen.com/en/qa/cat-forex-settlement/)
- [Entrepôt Trade Q&A](https://www.sh-zhongshen.com/en/qa/cat-entrepot-trade/)

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