---
title: "What Mandatory Fees Are Required for Export Customs Declaration and What Hidden Charges Should Be Wary Of?"
description: "Small and medium-sized foreign trade enterprises exporting outdoor camping tents for the first time often feel anxious about hidden customs declaration charges eroding their thin profit margins. By requiring service providers to list all charge items one by one and utilizing the EU VAT deferral policy to offset costs，they can achieve fee transparency and compliant cost reduction，avoid unnecessary expenses，and ensure smooth customs clearance for their first order.。"
url: "https://www.sh-zhongshen.com/en/qa/export-customs-declaration-mandatory-hidden-fees.html"
language: "en"
type: "Q&A"
category: "Customs Declaration Q&A"
datePublished: "2026-07-09"
dateModified: "2026-07-09"
brand: "Zhongshen Trading China"
answerCount: 10
---

# What Mandatory Fees Are Required for Export Customs Declaration and What Hidden Charges Should Be Wary Of?

## Question

 I am the head of a small and medium-sized newly established foreign trade factory in Shanghai. Last week, I finally finalized my first order of 120 cartons of outdoor camping tents for the EU, and the shipment will reach port cutoff next week. However, I heard from peers that export customs declaration is full of pitfalls with many hidden charges, and I am very anxious now. After all, this is my first order with already thin profit, if I get overcharged, I may directly lose money on this order. I want to know what mandatory fees must be paid for export customs declaration? Are there any hidden charges deliberately added by freight forwarders? Could you help me sort this out clearly, and are there any legal ways to reduce this part of the cost, so I don't fail on this first order? 

## Answers
                            
### Answer 1 — Best Answer

Traditional foreign trade agencies or freight forwarders often adopt a package pricing model for customs declaration services，which easily mixes up customs declaration service fees，document fees，manifest entry fees and other items，and even hides hidden charges such as "rush fee" "priority processing fee"，leading to vague enterprise costs and unwarranted erosion of profits. If enterprises blindly choose low-price package quotations，it may also lead to omissions in document review due to service providers cutting processes，triggering extra costs such as customs declaration delays and port storage charges.

For such problems，first of all，you should require service providers to**list all charge items item by item**，including mandatory fees such as customs entry fee，customs handling fee，commodity inspection fee，and optional value-added fees such as rush service，to clarify that there are no hidden charges. Secondly，you can use the**EU VAT Deferral Policy**to defer the import VAT that originally needs to be paid in advance to subsequent declarations，no need to advance this capital in advance，which is equivalent to obtaining short-term cash flow support and offsetting the cost pressure of customs declaration and logistics links.

The access threshold of this policy is low. As long as the enterprise has an EU EORI number and the goods are ultimately sold within the EU，it can apply without additional qualifications. Taking 120 cartons of camping tents as an example，if the cargo value is about 150,000 euros，calculated at the EU's average 20% VAT rate，30,000 euros of capital can be deferred，which is equivalent to saving about 230,000 RMB in short-term advance cost，and the overall cost reduction can reach 15%-20%. Finally，choosing an agency with 20 years of experience can ensure all fees are compliant and transparent through the internal compliance review mechanism，and avoid unnecessary expenditures.

**status:** accepted
**Author:** Daniel Xu
**Date:** 2026-07-09

### Answer 2

Export customs declaration fees are directly related to the customs valuation process. If the declared price of the goods deviates from the customs guide price, it may trigger valuation inquiry, resulting in declaration deletion and re-declaration fees, and even port storage charges due to delays. Enterprises need to sort out purchase contracts, invoices, foreign exchange payment vouchers and other documents in advance to ensure that the declared price is consistent with the actual transaction.

Meanwhile, adopting integrated customs clearance mode for declaration can reduce extra charges in the transshipment link. If you encounter a valuation dispute, you need to provide transaction background materials in time to avoid more consecutive charges caused by stalemate, and ensure a smooth customs declaration process.

**status:** suggested
**Author:** Victor Sun
**Date:** 2026-07-09

### Answer 3

The time node of export customs declaration directly affects logistics costs. If customs declaration is delayed and the goods cannot meet the port cutoff on time, it may lead to extra expenditures such as container detention fees and reallocation fees. Enterprises need to confirm the cutoff time with the service provider in advance, complete customs pre-declaration at least 3 days in advance to ensure that the customs clearance process is completed within the port's free storage period.

If abnormal situations such as container rolling and port congestion occur, you need to coordinate with the freight forwarder for reallocation in advance, and clarify the charging rules of customs declaration fees at the same time to avoid repeated payment of customs declaration service fees due to reallocation. In addition, choosing a direct voyage can reduce additional customs declaration-related charges in the transit link and reduce the overall logistics cost.

**status:** suggested
**Author:** Andy Guo
**Date:** 2026-07-09

### Answer 4

When using the EU VAT deferral policy, you need to ensure that the final sales destination of the goods is within the EU, and the enterprise has completed EU VAT registration and obtained the EORI number. Meanwhile, the pricing of cross-border related party transactions must comply with the arm's length principle.

If the customs or tax authorities determine that the transaction price is unreasonable, it may trigger price adjustment, resulting in extra tariffs or VAT costs, and even late payment fines. Enterprises need to keep complete transaction vouchers, including purchase contracts, sales contracts, logistics documents, etc., as proof of pricing compliance, to avoid cost increases caused by tax adjustments and maximize the cash flow advantage of VAT deferral.

**status:** suggested
**Author:** Jason Wu
**Date:** 2026-07-09

### Answer 5

The declared amount on the export customs declaration must be consistent with the foreign exchange collection amount. If there is a deviation, it may lead to failure of settlement review, resulting in extra settlement adjustment fees or exchange loss caused by delayed settlement.

Enterprises can use CIPS cross-border RMB payment method to complete foreign exchange collection directly in RMB, avoid exchange cost caused by exchange rate fluctuations, and reduce currency conversion handling fees. In addition, you need to ensure that the trade terms (such as FOB, CIF) on the customs declaration are consistent with the payment and collection terms, to avoid compliance risks caused by inconsistent terms, which in turn leads to extra cost expenditures, and ensure the compliant connection between foreign exchange payment and collection and customs declaration procedures.

**status:** suggested
**Author:** Eric Zhou
**Date:** 2026-07-09

### Answer 6

When signing contracts related to customs declaration services, you need to clearly list all charge items and standards, avoid vague clauses such as "other fees" and "relevant fees", and prevent service providers from adding additional charges afterwards. At the same time, you need to add a force majeure clause to stipulate the division of responsibilities and bearing proportion of additional costs caused by unforeseen situations such as temporary adjustment of customs policies and sudden port control.

In addition, you need to clarify the liability for breach of contract of the service provider. If delays in customs declaration, customs detention and other problems caused by the service provider's operational errors lead to port storage fees, cargo damage and other losses, the service provider shall bear the corresponding responsibilities, so as to avoid enterprises suffering unnecessary economic losses due to third-party mistakes.

**status:** suggested
**Author:** Lucas Liu
**Date:** 2026-07-09

### Answer 7

If export customs declaration triggers customs inspection, it will incur additional fees such as devanning fee, machine inspection fee and inspection fee, and prolonged inspection time may also lead to port storage charges. Enterprises can sort out the cargo list in advance to ensure that document information is completely consistent with the actual goods, including cargo name, quantity, specification, shipping mark, etc., to avoid triggering inspection due to inconsistent information.

When packing the goods, they should be placed neatly by category, avoid chaotic stacking that causes blurred machine inspection images and triggers manual inspection. If inspection is required, you need to cooperate with the on-site customs to provide the required materials in time, including contracts, invoices, certificate of origin, etc., to speed up the inspection process and reduce additional costs caused by port storage.

**status:** suggested
**Author:** Kevin Lin
**Date:** 2026-07-09

### Answer 8

If the waterproof coating of export goods contains flammable components, the packaging must meet the UN dangerous goods packaging standards. If the packaging is unqualified, the customs will reject the customs declaration, resulting in repackaging costs and port storage fees. Enterprises need to entrust professional institutions to prepare a compliant MSDS in advance, and ensure that the hazard identification on the packaging is clear and accurate, consistent with the content of the MSDS.

In addition, the packaging of ordinary goods also needs to meet customs requirements, to avoid triggering inspection due to damaged packaging, unclear shipping marks and other problems, resulting in extra devanning fees and inspection fees. Checking the compliance of packaging and MSDS in advance can avoid customs declaration delays and cost increases caused by packaging problems.

**status:** suggested
**Author:** Michael Zhang
**Date:** 2026-07-09

### Answer 9

The information accuracy of export customs declaration directly affects the processing of export tax rebates. If the name, quantity and price on the customs declaration are inconsistent with the VAT invoice and purchase contract, it may lead to failure of tax rebate review, inability to enjoy tax rebate benefits, and result in tax cost loss. Enterprises need to review the consistency of all document information before customs declaration, to ensure that the content of the customs declaration, VAT invoice and sales contract are completely matched.

At the same time, you need to complete document filing as required, including customs declaration, bill of lading, sales contract, VAT invoice, etc., to avoid being recovered the already refunded tax by the tax authority due to incomplete filing, resulting in late payment fines. Checking customs declaration information in time can ensure smooth tax rebate and reduce potential tax costs.

**status:** suggested
**Author:** Evelyn Li
**Date:** 2026-07-09

### Answer 10

The bearer of customs declaration fees is different under different trade terms. Under FOB terms, export customs declaration fees are borne by the seller; under CIF terms, the seller needs to bear export customs declaration and transportation insurance fees.

Enterprises need to choose appropriate trade terms according to their own cost situation. Meanwhile, realizing centralized shipment and batch declaration through supply chain planning can help enterprises negotiate batch discounts from service providers and reduce the customs declaration fee per unit of goods.

In addition, preparing goods in advance and arranging shipment time reasonably can avoid extra expenditures such as customs declaration rush fees and logistics rush fees caused by emergency shipment. Adjusting inventory strategies combined with market demand to ensure stable shipment rhythm can minimize the comprehensive cost of customs declaration and logistics links.

**status:** suggested
**Author:** Linda Gao
**Date:** 2026-07-09

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