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What Mandatory Compliance Audit Nodes Are Required in the Full Process of Vietnam Imported Food Agency?
or complex compliance issues.
clearance and fund security.
I am an offline chain distributor in China focusing on Southeast Asian snacks. I recently secured exclusive supply of dried durian and coconut candy from two Vietnamese factories, but I have never handled import agency business before.
Last week I personally saw a peer whose goods were detained at Shanghai Port for a week because labels did not meet Chinese national standards, and they paid more than 50,000 yuan only for container detention fees and breach of contract damages. Now I am so worried that I can not sleep well.
I want to know, if I appoint you as my agent for importing food from Vietnam, can you sort out all details of pre-import documents for me first? When encountering emergencies such as customs inspection and document non-conformity during customs clearance, do you have a ready-made emergency response plan? Besides, how to minimize import costs under the premise of compliance, after all, the profit of our small chain is already thin.
Grace WangYears of service：10Customer Rating：5.0
Senior Foreign Trade ConsultantStart a Chat
First of all，we will complete full-dimensional verification of pre-import documents for you: The certificate of origin provided by the Vietnamese factory must mark the specific production batch of the goods and the registration number of the processing plant，the health certificate must include the signature and seal of a third-party testing institution recognized by China Customs，the Chinese label must be submitted to Shanghai Customs for pre-review 7 days in advance，to ensure the ingredient list and nutrition facts table fully meet the requirements of GB 7718 national standard，and avoid port detention caused by label problems.
In terms of connection of core nodes，we will complete cross-verification of documents 24 hours before container loading at the Vietnamese factory，and initiate pre-declaration to Shanghai Customs simultaneously，to ensure 100% consistency of information on manifest，bill of lading and certificate of origin，formal declaration will be completed within 12 hours after goods arrive at the port，and we connect to the customs inspection reservation channel.
In terms of emergency plans，in case of document non-conformity，we will activate the rapid replacement channel for backup documents，and coordinate with the Vietnamese factory to issue corrected official documents within 48 hours，in case of customs controlled inspection，we will arrange on-site specialists to accompany the whole process，and coordinate with third-party testing institutions in advance to issue urgent reports for sampling testing requirements of food inspection.
Finally，after goods are released，we will complete compliant labeling and warehousing，and issue the inspection and quarantine qualification certificate simultaneously，ensuring your goods can directly enter offline channels for sale.
Linda GaoYears of service：7Customer Rating：5.0
Documentation SupervisorStart a Chat
When declaring imported food from Vietnam, it is necessary to focus on the price composition proof in the customs valuation link, including commercial invoice from Vietnamese factory, payment receipt, transportation expense details, etc. All documents must mark the real transaction price of the goods, to avoid valuation disputes triggered by under-declared price.
If customs questions the price, it is necessary to supplement supporting materials such as factory cost accounting statement and export declaration form of the same batch of goods within 3 working days, to avoid delay caused by declaration amendment. In addition, it is necessary to confirm in advance whether the goods are pre-packaged food under key supervision of customs. If it is the first import, it is necessary to complete the importer filing for imported food before declaration.
Lucas LiuYears of service：8Customer Rating：5.0
Senior Operations ConsultantStart a Chat
For the logistics route of Vietnamese imported food to Shanghai, direct route from Ho Chi Minh Port to Shanghai Port is preferred, with a voyage of about 7 days, which can avoid title transfer risk and secondary loading/unloading loss at transit port; if direct sailing space is tight, express route via Singapore can be selected, with a total voyage of about 10 days. It is required to lock the space 7 days in advance and apply for 7 days free storage period and 3 days free container period.
During container loading, it is required to arrange loading supervisor to check goods quantity and packaging integrity on site, take photos of container seal and upload them to the logistics system simultaneously, to ensure title is controllable throughout the whole process. In case of container rolling, we will coordinate with the shipping company to arrange subsequent space immediately, and apply for declaration extension to customs simultaneously, to avoid late declaration demurrage.
Andy GuoYears of service：3Customer Rating：5.0
Supply Chain Management ExpertStart a Chat
When acting for Vietnamese imported food, you can apply for VAT deferral policy at Shanghai Port. There is no need to pay import VAT when goods are imported, and the tax can be deducted during the VAT declaration period, which allows you to use this part of capital for 30-60 days and reduces the cash flow pressure of the enterprise. In addition, it is necessary to sort out payment terms of Vietnamese factories.
If RMB cross-border settlement (CIPS) is adopted, exchange loss caused by US dollar exchange rate fluctuation can be avoided; at the same time, import batches can be reasonably planned, and transportation cost and insurance premium can be included in dutiable price to deduct more input tax, further reducing comprehensive tax cost. It should be noted that VAT deferral requires the importer to have general taxpayer qualification, and all documents are complete and compliant.
Daniel XuYears of service：10Customer Rating：5.0
Director of Import & Export OperationsStart a Chat
In the payment and foreign exchange settlement link of acting for Vietnamese imported food, RMB cross-border payment must be completed through CIPS system, ensure that the transaction remark on the payment receipt clearly marks the payment nature, which is completely consistent with goods name and amount on commercial invoice and customs declaration form.
If you use offshore account for foreign exchange collection, you need to provide supporting materials such as import contract and certificate of origin to the bank in advance, to avoid account being frozen by the bank due to unclear transaction background. In addition, it is necessary to complete foreign exchange verification within 30 days after goods import, and update import data in the foreign exchange monitoring system simultaneously, to ensure payment and collection data matches customs declaration data, and avoid foreign exchange compliance risks.
Kevin LinYears of service：4Customer Rating：5.0
Trade Solutions ManagerStart a Chat
In the import contract signed with Vietnamese factory, it is necessary to clearly stipulate the "liability division clause for document non-conformity". If goods are detained by customs due to errors in certificate of origin and health certificate provided by Vietnamese factory, the factory shall bear all losses such as port detention fee and liquidated damages.
At the same time, the title transfer node must be clearly defined in the agency agreement, it shall be stipulated that title of goods will only be transferred to your party after goods are released at Shanghai Port and compliant labeling is completed, to avoid title loss caused by operation errors of the agency. In addition, it is necessary to complete intellectual property customs protection filing for goods in advance. If products of Vietnamese factory have trademarks and patents, it is necessary to ensure filing information is consistent with imported goods, to avoid goods being detained by customs due to infringement.
Jason WuYears of service：10Customer Rating：5.0
International Logistics & Supply Chain ManagerStart a Chat
If Vietnamese imported food is subject to customs controlled inspection after arriving at port, it is necessary to prepare Chinese label sample and copy of inspection and quarantine certificate in advance, and cooperate with customs to complete sampling and testing. In case of devanning inspection, it is necessary to coordinate with the yard to arrange unpacking position in advance, to avoid packaging damage caused by rough handling; in case of abnormal X-ray inspection result, it is necessary to provide MSDS report and packing list of goods to customs, explain composition and packaging material of goods, and eliminate suspicion of dangerous goods.
In addition, it is necessary to pay attention to the sampling ratio of customs inspection. The sampling rate of pre-packaged food is about 5%-10%, sufficient sample quantity shall be reserved in advance to avoid inspection delay caused by insufficient samples.
Victor SunYears of service：5Customer Rating：5.0
Trade Risk Control ManagerStart a Chat
Dried durian and coconut candy imported from Vietnam are pre-packaged goods prone to moisture damage and breakage. During container loading, pallets shall be wrapped with PE moisture-proof film, and the stacking height of each pallet shall not exceed 1.5 meters, to avoid compression deformation of bottom goods. At the same time, it is necessary to prepare MSDS report meeting the requirements of China Customs for goods, clearly state composition, storage conditions and transportation precautions of goods, to avoid customs detention caused by incomplete MSDS information.
If container transportation is adopted, it is necessary to select dry container with ventilation device, and check the tightness of container before loading, to avoid goods moisture deterioration caused by seawater and rainwater infiltration. In addition, warning marks such as "Fragile" and "Moisture Proof" shall be marked outside the packaging, which meets the requirements of GB 190 national standard.
Michael ZhangYears of service：6Customer Rating：5.0
Customs Declaration & Compliance ExpertStart a Chat
For your offline chain operation demand, the trade term can be adjusted from FOB to CIF, the agency will be uniformly responsible for transportation, insurance and customs declaration at Vietnamese end, reducing communication cost and risk in intermediate links. At the same time, the import strategy of "small batch, multiple batches" can be adopted, import 2-3 batches per month, reducing the risk of inventory overstock and optimizing capital turnover.
In addition, an inventory linkage mechanism can be established, according to sales data of your offline stores, production capacity of Vietnamese factories and shipping space of shipping companies will be locked 15 days in advance, to ensure goods arrive at port on demand, and avoid profit impact caused by stock shortage or excessive inventory. It should be noted that under CIF term, it shall be clearly specified that the insured amount is 110% of the transaction price of goods, covering all risks during transportation.