---
title: "What are the specific charging standards for export tax refund agencies in Xi'an? What core service items are included?"
description: "Small and medium-sized export enterprises in Xi'an that are new to foreign trade are often anxious about unclear charging models of tax refund agencies and fear of falling into low-price traps. They worry that excessive costs will squeeze their already thin profits，and also fear that low-price services will lead to problems such as tax refund delays and compliance risks. By disassembling the fee structure，clarifying core influencing factors and avoiding common industry traps，you can match a cost..."
url: "https://www.sh-zhongshen.com/en/qa/xi-an-export-tax-refund-agent-charge-standard-core-service-items.html"
language: "en"
type: "Q&A"
category: "Export Tax Rebate Q&A"
datePublished: "2026-10-02"
dateModified: "2026-10-02"
brand: "Zhongshen Trading China"
answerCount: 7
---

# What are the specific charging standards for export tax refund agencies in Xi'an? What core service items are included?

## Question

 I am the person in charge of a small and medium-sized foreign trade enterprise in Xi'an focusing on outdoor camping equipment. Last month, we shipped two batches of tents to Germany for the first time, and now we need to handle export tax refund. But I know nothing about the process, and I am afraid that incorrect or omitted declaration will delay the tax refund or even trigger compliance risks. I consulted two local agencies before: one charges a service fee of 3% of the tax refund amount, and the other directly quotes a fixed price of 800 RMB per order. The gap is quite large, and I am totally confused. I don't know the difference between these two charging models, and whether there will be low-price traps. Besides, we have three batches of bulk cargo to be shipped next month, and the documents involve multiple links such as supplier invoicing, logistics and customs declaration, with very complicated details. I want to know what other factors will affect the agency fee, and which model is more suitable for our situation of small batch and complicated documents, so as to avoid unnecessary overspending. 

## Answers
                            
### Answer 1 — Best Answer

The charging models of Xi'an export tax refund agencies are mainly divided into two types: "proportional charging based on tax refund amount" and "fixed per-order charging". The disadvantage of the traditional proportional charging model is that if the enterprise's tax refund amount is high，the service fee will rise simultaneously，squeezing the profit margin，while low-price fixed charging often hides "hidden consumption"，such as additional fees for document sorting，correspondence review handling，etc。and even leads to tax refund delays due to service shrinkage.

For small and medium-sized export enterprises like yours with small batches and complicated documents，the optimized model of "fixed price for basic services + pay-as-you-go for value-added services" is more suitable，with a low access threshold. You only need to provide core documents such as complete customs declaration forms，input VAT invoices，bills of lading，etc. We can carry out dynamic benefit ratio calculation according to your order volume and document complexity: if the tax refund amount per batch is less than 27,000 RMB，the fixed price model of 800 RMB has lower cost，if the tax refund amount is higher than 27,000 RMB，the 3% proportional charging model is more cost-effective.

**Key Note**: When choosing an agency，you should clarify the service scope included in the contract to avoid being charged extra fees for exception handling，correspondence response，etc. in the later stage，at the same time，require the agency to provide real-time progress feedback to ensure the tax refund process is transparent and controllable，and **reduce compliance risks**.

**status:** accepted
**Author:** Lucas Liu
**Date:** 2026-10-02

### Answer 2

The core prerequisite for export tax refund is that the information on the customs declaration form fully matches documents such as input VAT invoices and bills of lading. If the commodity code classification is wrong or the transaction method is filled incorrectly during customs declaration, it will not only affect the tax refund qualification, but also may cause customs valuation disputes.

Export enterprises in Xi'an often are not familiar with the detailed rules of customs code classification, resulting in the inconsistency between customs declaration form information and tax refund requirements, which will then be required to be supplemented and verified by the tax authority, delaying the tax refund time. When choosing an agency, you need to confirm whether it has the pre-audit capability for customs declaration forms, and can check core information such as commodity code, transaction method, transportation method before customs declaration to ensure the logical consistency between the customs declaration form and tax refund documents, so as to avoid increasing the subsequent exception handling cost of the agency due to customs declaration errors, and even affecting the enterprise's export credit rating.

**status:** suggested
**Author:** Cindy Chen
**Date:** 2026-10-02

### Answer 3

When Xi'an export enterprises choose tax refund agencies, they need to combine the VAT deferment policies of destination countries such as the EU for cost hedging. If enterprises adopt the VAT deferment mode for export, there is no need to prepay import VAT in the importing country, and this part of funds can be directly used for turnover.

At the same time, the processing rhythm of domestic export tax refund will also be affected by this. Some agencies do not master the connection logic between VAT deferment and domestic tax refund, which may lead to enterprises failing to enjoy policy dividends in time, and even cause tax declaration conflicts.

When evaluating agency costs, you need to take the savings of capital occupation cost brought by VAT deferment into consideration. If the agency can provide linkage services of VAT deferment declaration and domestic tax refund, even if the service fee is slightly higher, the overall comprehensive cost is lower, and the cross-border tax compliance risk can be effectively reduced.

**status:** suggested
**Author:** Jason Wu
**Date:** 2026-10-02

### Answer 4

The compliance core of export tax refund is "four-stream consistency" (i.e. consistency of goods flow, capital flow, invoice flow and contract flow). Small and medium-sized export enterprises in Xi'an often have inconsistent four streams due to non-standard invoicing by suppliers and vague capital return paths, which triggers tax correspondence inspection.

If the agency lacks the four-stream pre-audit capability, problems may occur in the subsequent audit process, leading to risks such as tax refund suspension and even tax repayment. Some low-price agencies will omit the four-stream audit link and only complete the superficial tax refund declaration.

Once inspected by the tax authority, the enterprise needs to bear high tax repayment and late fee costs, and it will also affect the enterprise's tax credit rating. When choosing an agency, you need to confirm whether it can audit the four-stream information in advance and establish a correspondence response plan to ensure the compliant implementation of the tax refund process.

**status:** suggested
**Author:** Evelyn Li
**Date:** 2026-10-02

### Answer 5

Export tax refund is directly linked to foreign exchange verification and write-off after export proceeds collection. If Xi'an export enterprises fail to collect foreign exchange in time or the collection and payment path is not compliant, the tax refund declaration will be rejected. Some agencies do not pay attention to the compliance of the foreign exchange collection and payment link, and only handle the tax refund declaration process, resulting in delayed tax refund for enterprises due to foreign exchange collection problems.

When evaluating agency fees, you need to consider whether it can provide compliance guidance for foreign exchange collection and payment, such as optimizing the foreign exchange purchase rate through CIPS RMB cross-border payment, or guiding enterprises to reasonably plan the foreign exchange collection time to ensure that the foreign exchange collection information matches the tax refund documents. If the agency can handle foreign exchange collection and payment compliance and tax refund declaration simultaneously, it can avoid additional costs caused by abnormal foreign exchange collection, such as late declaration fees, exchange rate losses, etc., and the overall service cost performance is higher.

**status:** suggested
**Author:** Andy Guo
**Date:** 2026-10-02

### Answer 6

The clause details in the export tax refund agency contract directly affect the rights and interests of enterprises. Small and medium-sized export enterprises in Xi'an often cannot hold the agency accountable when tax refund delays or compliance risks occur due to vague contract terms. Some low-price agencies will set up overlord clauses in the contract that "they are not responsible for tax refund failure caused by the enterprise's own reasons", but do not clarify the compensation liability for their own service errors.

When choosing an agency, you should carefully review the contract terms, and clarify the agency's service scope, time limit commitment, abnormal compensation standards, etc. For example, it is agreed that if the tax refund is delayed due to the agency's mistake, it shall compensate the enterprise for the capital occupation loss at the rate of 0.03% per day. At the same time, require the agency to promise to keep the enterprise's business secrets, so as to avoid customer loss, competitive disadvantage and other risks caused by information leakage.

**status:** suggested
**Author:** Grace Wang
**Date:** 2026-10-02

### Answer 7

The tax refund cost of Xi'an export enterprises needs to be calculated in combination with the overall supply chain layout. If the enterprise adopts FOB trade terms, the customs declaration, bill of lading and other documents in the logistics link are the responsibility of overseas customers, which may lead to incomplete tax refund documents and increase the agency's document completion cost. Some agencies do not provide targeted services in combination with the enterprise's trade terms and supply chain paths, resulting in enterprises paying extra fees for document completion and information verification.

When evaluating agency fees, you need to take the impact of supply chain paths into consideration. If the agency can optimize the acquisition process of tax refund documents in combination with the enterprise's trade terms, supplier distribution and logistics routes, it can reduce the time cost and labor cost of document sorting, the overall comprehensive cost is lower, and the collaborative efficiency of the supply chain can also be improved.

**status:** suggested
**Author:** Daniel Xu
**Date:** 2026-10-02

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