---
title: "Key Practical Points for Export Agency Full Process of Trading Companies in 2026 - Zhongshen Trading China"
description: "Against the backdrop of global supply chain restructuring in 2026，China's foreign trade enterprises face multiple challenges in export，including document compliance，customs clearance efficiency，and tax refund cycle. Some export enterprises often encounter problems such as cargo detention at ports and tax refund delays due to unfamiliarity with the policies of target countries. Manager Zhong from Zhongshen said that export agency services need to accurately match the policies of different re..."
url: "https://www.sh-zhongshen.com/en/agency-knowledge/2026-trade-company-export-agency-process.html"
language: "en"
type: "Article"
category: "Agent Knowledge"
datePublished: "2026-05-27"
dateModified: "2026-05-27"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/8djE881Qelkqu.webp"
---

# Key Practical Points for Export Agency Full Process of Trading Companies in 2026

## Market Background and Challenges of Chinese Products Exporting to Vietnam in 2026

Data from China Customs in the first quarter of 2026 shows that China’s exports to Vietnam increased by 12.8% year-on-year,among which electronic accessories,household goods and textile raw materials are the core growth categories.As a member of the Regional Comprehensive Economic Partnership (RCEP),Vietnam has continuously implemented tariff preferential policies,but recently there have been new changes in the control of imported goods: Vietnam Customs updated the "Import Document Management Measures" in October 2025,raising the certificate of origin review standard to "one-to-one correspondence between product description and production process"; The import inspection rate of Ho Chi Minh Port and Haiphong Port increased by 15% year-on-year,among which electronic accessories have an inspection rate as high as 22% due to intellectual property verification.Many Shanghai foreign trade enterprises reported that due to unfamiliarity with the details of Vietnam’s policies,they once encountered problems such as cargo detention at ports for more than 7 days and rejection of tax refund declarations.

![20 Years of Foreign Trade Experience: Solutions to Common Barriers in Export Agency](https://cndpic.sh-zhongshen.com/uploads/tradepics/8djE881Qelkqu.webp)

## Core Value of Zhongshen’s Export Agency Services

In response to the policy changes in the Vietnamese market,Zhongshen focuses on "accurate policy matching + closed-loop process control" to help enterprises solve three core pain points: first,avoid customs clearance delays caused by inconsistent documents; second,maximize tariff reductions by using RCEP rules of origin; third,shorten the tax refund declaration cycle to 12 working days (the industry average is 18 working days).Manager Zhong said that the team updates the Vietnam Customs policy database every month and notifies cooperative enterprises to adjust document details one month in advance.

### 1.Document Module: Vietnam-specific Certificate of Origin and Tariff Code Requirements

Vietnam Customs’ new regulations in 2026 clearly state that all goods enjoying RCEP tariff preferences must provide both the "FORM E Certificate of Origin" and the "Product Specific Rules (PSR) Declaration",and the PSR declaration must indicate information such as raw material origin and processing procedures.If it does not match the actual production,the tariff reduction will be cancelled.In addition,Vietnam subdivides the HS code of electronic accessories into 8 digits,and some enterprises are charged additional tariffs (up to 12%) due to incorrect codes.

Zhongshen’s solutions:

- The document team led by Manager Zhong checks the HS code of the goods 5 working days in advance,and compares the code differences between China Customs and Vietnam Customs one by one in accordance with Vietnam’s 8-digit code requirements;
- For RCEP rules of origin,provide "PSR pre-review service" to confirm whether the regional value content of the goods is ≥40%,and assist in adjusting production procedures for those that do not meet the requirements;
- All documents are subject to "double review" before submission,focusing on checking whether the product description on the certificate of origin is completely consistent with the bill of lading and invoice.

### 2.Customs Clearance Module: Inspection Rate and Compliance Risks at Vietnamese Ports

In 2026,the key inspection points at Vietnamese ports focus on three aspects: trademarks not registered with the Vietnam Intellectual Property Office,expired product certifications (such as CE and SASO),and packaging labels that do not meet Vietnam’s environmental protection requirements.If the above problems occur,the goods will be detained at the port,with daily storage fees reaching 20-30 US dollars per ton.

Zhongshen’s solutions:

![20 Years of Foreign Trade Experience: Solutions to Common Barriers in Export Agency](https://cndpic.sh-zhongshen.com/uploads/tradepics/8DzFb2S5iExfA.webp)

| Vietnam Customs Clearance Risk Points | Zhongshen’s Response Measures | Effect Comparison |
| --- | --- | --- |
| Trademarks not registered in Vietnam | Assist in checking trademark registration status 10 working days in advance,provide "Intellectual Property Pre-review Checklist" | The incidence of trademark problems during inspection dropped from 18% to below 3% |
| Expired product certifications | Establish a "certification validity reminder system" and notify enterprises to renew certifications 30 days in advance | Customs clearance delays caused by expired certifications reduced by 90% |
| Packaging labels not meeting requirements | Provide detailed rules of Vietnam’s "Packaging Waste Management Regulations" in advance,assist in adjusting packaging design | The return rate of environmental protection issues dropped to 0 |

### 3.Tax Refund Module: Connection between Vietnam Foreign Exchange Receipt and Tax Refund Declaration

In 2026,the State Taxation Administration of China updated the "Export Tax Refund Management Measures",requiring that the foreign exchange receipt must completely match the "export date" and "foreign exchange receipt amount" on the customs declaration form,and a "foreign exchange receipt certificate" issued by a Vietnamese bank (with the bank’s official seal and SWIFT code marked) must be provided.Some enterprises had their tax refund declarations returned due to delayed foreign exchange receipts or inconsistent document formats.

Zhongshen’s solutions:

- The foreign exchange team led by Ms.Fang connects with Vietnamese partner banks in advance to ensure that the required certificate is issued within 24 hours after the foreign exchange is received;
- Establish a "tax refund declaration tracking form",set time nodes for each link from foreign exchange receipt,document collection to tax submission (for example,document collection shall not exceed 3 working days);
- For L/C and T/T settlement methods of Vietnamese customers,formulate a "foreign exchange receipt forecast form" in advance to help enterprises arrange tax refund declaration time reasonably.

## How Agency Services Improve Customs Clearance Efficiency and Tax Refund Speed

Among the 120 Vietnamese export enterprises served by Zhongshen in 2025,the customs clearance efficiency increased by an average of 45%,and the tax refund cycle was shortened by an average of 6 days.The core experience lies in "three pre-actions":

- Policy Pre-action: Update the Vietnam Customs policy database every month and notify enterprises of policy changes one month in advance;
- Review Pre-action: Complete comprehensive reviews of documents,certifications and trademarks before the goods are loaded onto the ship to avoid rework after the goods arrive at the port;
- Connection Pre-action: Establish a regular communication mechanism with local Vietnamese customs brokers and banks,and confirm the inspection arrangement after the goods arrive at the port in advance.

Take a Shanghai household goods enterprise as an example.In March 2026,it exported a batch of sofas to Vietnam through Zhongshen.Due to the completion of trademark registration and PSR review in advance,the customs clearance only took 2 days,and the tax refund was received 11 working days after the declaration was submitted,which was 10 days shorter than the previous self-operation.

## Customized Agency Services: Matching Your Products and Target Countries

In addition to Vietnam,Zhongshen has targeted agency service plans for the European Union,other ASEAN countries,the Middle East and other regions.No matter you export electronic accessories,household goods or textile raw materials,the team led by Manager Pu will customize a "one-to-one" service list according to the policy requirements of the target country: for example,when exporting to the EU,it is necessary to review the "EU Authorized Representative" qualification of CE certification in advance,and when exporting to the Middle East,it is necessary to confirm the "pre-shipment inspection" requirements of SASO certification.

If you are troubled by export document compliance,customs clearance delays or tax refund issues,you may contact Zhongshen,and let 20 years of foreign trade experience help you solve practical problems.

## Related Resources
- [Agent Knowledge](https://www.sh-zhongshen.com/en/agency-knowledge/)
- [Trade Services](https://www.sh-zhongshen.com/en/services/)
- [Trade Cases](https://www.sh-zhongshen.com/en/cases/)
- [Trade Wiki](https://www.sh-zhongshen.com/en/wiki/)
- [Trade Class](https://www.sh-zhongshen.com/en/guide/)
- [Global Trade Services](https://www.sh-zhongshen.com/en/country/)
- [Trade Q&A Hub](https://www.sh-zhongshen.com/en/qa/)

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