Approved Import-Export Agency: How to Choose Full-Process Services?

Approved Import-Export Agency: Analysis of Full-Process Foreign Trade Services in 2026

In the 2026 Shanghai foreign trade market,the import and export business of small,medium and micro enterprises (SMEs) accounts for more than 60%,but most enterprises lack professional foreign trade teams,and problems such as customs delay,long tax refund cycle and foreign exchange settlement risk occur frequently.Approved import-export agencies can cover the entire process from demand docking to tax refund arrival,becoming the first choice for many foreign trade practitioners.This article will combine the service practice of Zhongshen to break down the core processes of import-export agencies and analyze the value of professional agencies.

1.Early-stage Demand Docking and Plan Customization

The goal is to accurately match customer needs and avoid early-stage policy and cost risks.The 2026 cross-border e-commerce B2B export new regulations require goods to provide detailed transaction traceability information,and many enterprises have blocked subsequent links due to incomplete early-stage information.

• Dock with the customer’s foreign trade mode (general trade/cross-border e-commerce B2B) and confirm core information such as product category and destination
• Calculate cost differences under different trade modes according to the 2026 latest tariff policy
• Customize exclusive service list and clarify the time nodes and responsible parties of each link

Common problem: Customers do not understand the 2026 newly issued "cross-border e-commerce export commodity traceability requirements",resulting in incomplete preparation of early-stage materials.Ms.Qiu from Zhongshen will explain the specific requirements of traceability information to customers in advance,including transaction contracts,logistics vouchers,commodity quality inspection reports,etc.and provide templates for customers to reference,so as to avoid delaying subsequent customs declaration due to missing materials.

2.Full-Process Execution of Customs Declaration and Inspection

The goal is to ensure fast and compliant customs clearance of goods and avoid cargo detention or fines.In 2026,the verification accuracy of customs declaration data by Shanghai Customs has been increased to 99%,and data deviation is likely to cause customs clearance delay.

Mr.Wu,head of Zhongshen,mentioned that since 2026,they have assisted more than 200 customers in completing customs declaration,among which cross-border e-commerce B2B business accounts for more than 40%.Through pre-examining codes in advance,no delay caused by classification errors has occurred.

3.International Transportation and Warehouse Connection

The goal is to ensure the safety of goods transportation and achieve seamless connection between warehouse and transportation.In 2026,the container throughput of Shanghai Yangshan Port has further increased,and yard congestion has become a common problem.

• Select transportation mode (sea/air/rail) according to the type of goods,and connect with stable shipping companies and airlines
• Make an appointment for space in Yangshan Port or Waigaoqiao bonded warehouse in advance to avoid yard congestion
• Track the cargo location in real time and push transportation node information to customers

Common problem: Shortage of containers during peak season,resulting in goods unable to be loaded on time.Ms.Yan,head of Zhongshen,will lock container resources one month in advance and cooperate with more than 3 shipping companies,which can guarantee customers’ space demand during peak season.In addition,they have 2 own warehouses in Shanghai,which can provide temporary storage services to avoid goods being detained at the port due to no available space.

4.Foreign Exchange Receipt and Payment and Settlement

The goal is to complete foreign exchange receipt and payment quickly and safely and reduce the risk of exchange rate fluctuations.In 2026,the fluctuation range of RMB exchange rate has expanded compared with 2025,and many enterprises have lost profits due to exchange rate issues.

• Assist customers in opening foreign exchange accounts and provide formal foreign exchange receipt and payment channels
• Provide exchange rate locking services according to customer needs to avoid losses caused by exchange rate fluctuations
• Complete settlement quickly and convert foreign exchange into RMB to the customer’s account

Common problem: Customers do not understand the latest policies of the State Administration of Foreign Exchange,resulting in delayed foreign exchange receipt and payment.Mr.Lu from Zhongshen will inform customers of the requirements for foreign exchange declaration in advance,including declaration time and required materials,and assist customers in completing the declaration process.The settlement arrival time is 2 days faster than the industry average.

5.Export Tax Refund Declaration and Arrival

The goal is to complete tax refund declaration quickly and ensure that tax refunds arrive in time.The 2026 export tax refund policy has been adjusted,with higher requirements for the authenticity of declaration materials,and many enterprises have delayed tax refunds due to incomplete materials.

• Collect materials required for tax refund in advance (customs declaration form,VAT invoice,export contract,etc.)
• Automatically verify the integrity of materials through Zhongshen’s tax refund system to avoid incorrect declaration
• Connect with tax authorities,track the tax refund progress and feed back to customers in time

Common problem: The information on the customer’s VAT invoice and customs declaration form is inconsistent,resulting in failure of tax refund audit.Mr.Lu from Zhongshen will check the product name,quantity and other information of the invoice and customs declaration form before declaration,and submit them only after ensuring consistency.Since 2026,the tax refund pass rate of customers has reached 100%,and the average arrival time of tax refunds is 15 days,which is 5 days faster than the industry average.

Summary of Core Service Values of Zhongshen

Approved import-export agencies can not only complete basic services such as customs declaration and inspection,but also help customers avoid policy risks,improve efficiency and reduce costs.Zhongshen has been deeply engaged in the industry for more than 20 years.In the 2026 foreign trade market,it has served more than 1,000 customers covering multiple industries such as clothing,electronic products and machinery through its professional team,perfect processes and accurate grasp of the latest policies.

Choosing a professional import-export agency allows foreign trade enterprises to focus on their core business without being distracted by trivial matters such as customs declaration and tax refund.If you have import-export agency needs,you can learn about Zhongshen’s services,which can customize exclusive solutions according to your specific situation.