---
title: "Full Process Breakdown and Core Practical Key Points of Domestic and International Logistics Agency Export Services - Zhongshen Trading China"
description: "The EU New Battery Regulation will be fully implemented in 2026，and exports of new energy auto parts face stricter carbon footprint traceability and compliance review. Based on 20 years of foreign trade service experience，Zhongshen has built a complete export agency solution targeting the three core links of EU market access，customs supervision，and tax refund mechanism. Ms. Tang pointed out that the main bottlenecks for current enterprises exporting to the EU are the long document preparation cy..."
url: "https://www.sh-zhongshen.com/en/agency-knowledge/domestic-international-logistics-export-agent-service-process.html"
language: "en"
type: "Article"
category: "Agent Knowledge"
datePublished: "2026-09-06"
dateModified: "2026-09-06"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/3YHRmAhrn4vqa.webp"
---

# Full Process Breakdown and Core Practical Key Points of Domestic and International Logistics Agency Export Services

## Current Status and Core Obstacles of New Energy Auto Parts Exports to the EU Market

In the first quarter of 2026,China’s export value of new energy auto parts to the EU increased by 23.7% year-on-year,but the return rate also climbed to 5.8% in the same period.Mr.Zhu runs a motor controller manufacturing enterprise in Ningbo.The goods shipped to Hamburg at the beginning of the year were detained by customs for 21 days due to incomplete CE certification technical documents,resulting in nearly 80,000 euros of port detention fees.Such cases are not rare in 2026.The superimposed implementation of the EU New Battery Regulation and the Carbon Border Adjustment Mechanism (CBAM) has made technical trade barriers the primary challenge.

![New Energy Auto Parts Exports to the EU: Breakdown of 3 Core Links and 7 Key Nodes](https://cndpic.sh-zhongshen.com/uploads/tradepics/3YHRmAhrn4vqa.webp)

EU customs implements three-tier supervision over new energy auto parts: the first tier is product access compliance,including CE certification,E-mark certification and battery passport system; the second tier is verification of rules of origin,requiring that the localization rate of parts is no less than 45% to enjoy preferential tariffs; the third tier is carbon footprint traceability.Starting from July 2026,power battery components must submit full-life-cycle carbon emission data.Most small and medium-sized enterprises lack full-time compliance teams,and often find document defects only after the goods arrive at the port.

## Differentiated Value of Zhongshen Export Agency Services

Zhongshen completed the service architecture upgrade at the end of 2025,and deployed 12 licensed customs experts and 3 EU certification advisors for the scenario of new energy auto parts exports to the EU.Different from pure logistics agencies,Zhongshen conducts pre-inspection of product compliance before accepting orders.The second batch of goods of Mr.Zhu completed the pre-review of CE technical documents before leaving the factory,and customs clearance was completed within 48 hours after arriving at the port.This pre-risk identification mechanism reduced the EU port inspection rate of the goods under agency from January to April 2026 to 1.2%,far lower than the industry average of 6.7%.

The core value is reflected in three dimensions: first,policy response speed.Zhongshen has established a dynamic tracking system for EU regulations,and pushes the response list to customers 30 days before the new regulations take effect; second,the one-time pass rate of documents.Through standardized templates and intelligent verification tools,the error rate of customs declaration forms is controlled within 0.3%; third,the efficiency of capital flow.The tax refund cycle is shortened from the conventional 90 days to an average of 47 days,which is crucial to the cash flow of small and medium-sized enterprises.

## Service Module Breakdown and Response to EU Specific Requirements

### Document Processing: EU Access Document System

The EU’s document requirements for new energy auto parts present a "dual-track system" feature: traditional trade documents and green compliance documents run in parallel.In addition to basic documents such as commercial invoices,packing lists and bills of lading,battery passports,carbon footprint declarations and REACH compliance certificates must be attached.In April 2026,a Shenzhen client served by Ms.Tang was refused release by Rotterdam Customs in the Netherlands due to an error in the carbon data unit in the battery passport (kgCO2e was used instead of tCO2e).

The document team of Zhongshen adopts the "three reviews and three verifications" process: the first review is carried out by customs officers to check data logic,the second review is carried out by EU certification advisors to verify technical compliance,and the third review compares the historical rejected case library through AI tools.For new types of documents such as battery passports,Zhongshen has developed a carbon data converter,which automatically converts the report format of domestic testing institutions into the XML structure required by the EU CBAM system.With this tool,the document preparation time for Mr.Zhu’s third batch of goods was shortened from 14 days to 5 days.

- Pre-review of CE technical documents: launched 45 days in advance,focusing on reviewing three directives of mechanical safety,electromagnetic compatibility and battery safety
- Battery passport data governance: establish a carbon footprint database from cells to modules to ensure that values can be traced back to tier-3 suppliers
- Origin evidence chain: collect purchase invoices,production records and logistics documents to build an evidence package meeting the requirements of EUR.1 certificate of origin

![New Energy Auto Parts Exports to the EU: Breakdown of 3 Core Links and 7 Key Nodes](https://cndpic.sh-zhongshen.com/uploads/tradepics/3YIJNd3O8TUfx.webp)

### Customs Clearance Services: Characteristics of EU Customs Supervision

EU customs implements "red and green channel" classified management for new energy auto parts,but the classification standards are not open and transparent.2026 data show that the probability of goods with a declared value of more than 50,000 euros entering the red channel is as high as 78%.By analyzing nearly 2,000 customs clearance records,Zhongshen found that the customs risk score is strongly correlated with three factors: the consignor’s historical compliance record,the change frequency of product HS codes,and abnormal fluctuations of carbon data.

The customs clearance team led by Manager Wu has established a "dynamic routing" mechanism: for high-risk goods,choose the Port of Antwerp in Belgium instead of the Port of Hamburg in Germany,because the former has a lower sampling inspection rate for battery goods; for time-sensitive goods,adopt the "T1 transit + destination customs clearance" mode,which reduces port detention time by 60%.In March 2026,a batch of battery management systems urgently needed to be delivered to Volvo’s factory in Sweden completed all customs clearance procedures within 16 hours after arriving at the Port of Gothenburg through this mechanism.

For the carbon data verification of EU customs,Zhongshen is equipped with full-time carbon compliance officers to explain the carbon footprint calculation boundary and methodology on site.Manager Ning once handled a case challenged by German customs,and lifted the detention status of the goods within 48 hours by presenting third-party verification statements and process data.This professional communication ability is an added value that ordinary freight forwarders cannot provide.

### Tax Refund Service: Value-Added Tax Refund Mechanism

The export tax rebate rate for new energy auto parts will remain at 13% in 2026,but the speed of tax rebate has become a pain point for enterprises.After the State Taxation Administration implemented "paperless tax refund",the theoretical processing cycle is 20 working days,but in practice it is extended to more than 90 days due to frequent letter verification.Zhongshen has established a "white list" channel with the competent tax authority,and obtained priority processing rights based on 20 years of zero-error records.

The key breakthrough lies in "electronic document filing" and "pre-response to letter verification".In the traditional mode,the tax authority initiates letter verification after the tax refund application to verify the authenticity of the business.Zhongshen moves the letter verification work forward to the customs declaration link,and prepares supporting materials such as procurement contracts,payment vouchers and logistics records in advance to form a "pre-verification material package".When Mr.Zhu’s enterprise submitted the material package synchronously when applying for tax refund,the tax authority exempted from re-verification,and the tax refund was received within 31 days.

| Tax Refund Mode | Average Cycle | Letter Verification Probability | Capital Occupation Cost |
| --- | --- | --- | --- |
| Handled by enterprise independently | 89 days | 67% | 8.5% annualized |
| Agency by Zhongshen | 47 days | 12% | 4.2% annualized |

## Evidence of Improvement in Customs Clearance Efficiency and Tax Refund Speed

Data comparison best illustrates the problem.From January to April 2026,among the 142 batches of new energy auto parts export business represented by Zhongshen,the average customs clearance time at EU ports was 2.3 days,compared with the industry average of 5.7 days; the average tax refund arrival cycle was 47 days,42 days shorter than that handled by enterprises independently.Calculated based on a single order of 1 million US dollars and a gross profit margin of 15%,receiving the tax refund 42 days in advance means reducing the capital occupation interest by about 12,000 yuan.

The efficiency improvement comes from three technical investments: first,the intelligent customs declaration system,which directly captures enterprise ERP data through API interfaces to generate customs declaration forms,reducing manual entry time by 80%; second,RPA robots,which automatically track vessel dynamics and port release status,and give immediate warning when abnormalities are found; third,the blockchain evidence storage platform,which uploads the hash value of documents to the chain,so that the authenticity can be quickly verified during customs random inspection.For this reason,Mr.Zhu’s goods obtained priority inspection qualification at the Port of Rotterdam.

Ms.Tang shared a typical case: in February 2026,a Suzhou client’s generator stator was questioned by Dutch customs for unclear origin marking,facing the risk of return.Zhongshen organized a video hearing within 24 hours and presented the whole process video recording from silicon steel sheet procurement to winding process.Finally,the customs recognized its Chinese origin qualification,and the goods were released 48 hours later.This emergency response capability is built on the basis of daily sound file management and process recording.

## Decision Suggestions for Choosing Zhongshen Customized Services

The demands faced by enterprises of different sizes are significantly different.Small and medium-sized enterprises with an annual export value of less than 5 million US dollars are suitable for the "basic agency + tax refund advance" package,and Zhongshen can provide up to 80% advance of tax refund to solve the cash flow pain point.For medium-sized enterprises with an annual export value of more than 20 million US dollars,it is recommended to adopt the "compliance advisor + customs clearance outsourcing" mode,and Zhongshen will assign resident customs officers to deeply embed in the enterprise’s supply chain process.

Product type also determines the service plan.High-value core components such as battery packs and motors must be equipped with the double insurance of "carbon compliance officer + certification advisor"; standard parts such as charging piles and connectors can adopt standardized fast channels.After three months of cooperation,Mr.Zhu handled the two types of products,motor controllers and charging guns,separately,with customized solutions for the former and standard solutions for the latter,reducing the comprehensive cost by 18%.

In 2026,the EU will launch the fourth round of CBAM expansion,and new energy auto parts will most likely be included in the levy scope.Zhongshen has made advance arrangements and established cooperation with three EU-designated verification institutions,which can provide customers with full-process services from carbon data accounting to CBAM declaration.Manager Wu suggests that enterprises that have not yet exported to the EU should start the product carbon footprint baseline survey now to avoid being caught off guard after the policy takes effect.

The final decision should be based on three considerations: first,the capability of the internal team.If there is a lack of full-time customs and compliance personnel,outsourcing is a better choice; second,export scale and frequency.The scale effect of agency can be reflected when the average monthly shipment exceeds 5 batches; third,the complexity of the target market.In regions with strict supervision such as the EU and North America,the value of professional agencies far exceeds the cost of service fees.Manager Ning reminds that when choosing an agency partner,it is necessary to verify the qualification of its EU certification advisors and historical tax refund rate,which directly determines the quality of service.

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