Looking for Export Agency for Your Enterprise? Avoid Pitfalls in These Core Links

Exporting Electronic Products to Vietnam: 2026 Market Opportunities and Enterprise Pain Points

In 2026,Vietnam’s electronic manufacturing industry ushers in a new round of expansion.Factory expansions by Samsung,LG and other enterprises drive a 12% year-on-year increase in import demand for electronic components.Many electronic enterprises in Shanghai and surrounding areas intend to expand into the Vietnamese market,but often get stuck in the following links: first,they are not familiar with Vietnam’s latest RoHS testing standards,resulting in documents being rejected after submission; second,they are inspected due to suspicion of under-declaration during customs clearance,and goods are detained at the port for more than 10 days; third,export tax refund documents do not meet the requirements of the China-Vietnam bilateral agreement,extending the cycle to more than 2 months.

Zhongshen: Core Value of Export Agency for the Vietnamese Market

Zhongshen has been deeply engaged in foreign trade agency for over 20 years.In response to dynamic adjustments of Vietnam’s trade policies,it provides customized agency services for electronic enterprises.Manager Cao stated that agency service is not just simple errand work,but predicting policy risks in advance and ensuring compliance in every link — for example,after Vietnam updated its RoHS standards in 2025,the team sorted out a "Electronic Component Testing List" immediately,helped customers complete report update in advance,and avoided export obstruction.

1.Document Preparation: Comply with Vietnam’s Latest Compliance Requirements

Vietnam Customs added two new document requirements for electronic components in 2026: first,the certificate of origin must be certified by the China Council for the Promotion of International Trade and uploaded to the Vietnam Customs system; second,the RoHS test report must include test data of 3 newly added restricted substances (phthalates,polycyclic aromatic hydrocarbons,brominated flame retardants).Many enterprises ignore the second requirement,leading to a 30% document rejection rate.

Zhongshen’s solution:

• Manager Cao’s team coordinates with customers 15 days in advance to check whether the RoHS report covers all newly added substances.If any is missing,we will recommend a cooperative third-party testing institution to complete supplementary testing within 3 days;
• A dedicated staff handles coordination with CCPIT for the certificate of origin,and uploads it to the Vietnam Customs system simultaneously to avoid delays of paper documents;
• All documents are submitted to the Vietnamese customs clearance agent for pre-review 3 days in advance,and formal declaration is made after confirming no issues.

2.Customs Clearance Operation: Respond to New Inspection Rules of Vietnam Customs

In 2026,to crack down on under-declaration,Vietnam Customs increased the inspection rate of electronic goods from 12% to 18%,and requires provision of product traceability codes (each component must be marked with production batch and supplier information).When enterprises handle export on their own,they are often required to re-upload due to non-compliant traceability code format,extending the customs clearance cycle to 7-10 days.

Advantages of Zhongshen:

Manager Cao mentioned that Zhongshen has established a green channel with customs clearance agents at Ho Chi Minh Port and Haiphong Port in Vietnam,which allows priority document review when inspection occurs.Last year,a client exported 10 batches of electronic components,with an average customs clearance cycle of only 3.5 days,which is 65% shorter than self-operated export.

3.Export Tax Refund: Leverage Benefits of China-Vietnam Bilateral Agreement

In 2026,the China-Vietnam bilateral free trade agreement was upgraded,and the tax refund rate for some electronic components increased from 13% to 16%.However,enterprises need to provide two sets of documents: "Proof of Actual Export of Goods + Customs Clearance Certificate of Vietnamese Importer".Many enterprises fail to obtain the Vietnamese customs clearance certificate in time,extending the tax refund cycle to more than 2 months.

Zhongshen’s solution:

• Within 3 days after goods clearance,the Vietnamese agent provides the importer’s customs clearance certificate simultaneously to avoid document missing;
• A dedicated staff coordinates with Chinese tax authorities,sorts out tax refund documents according to agreement requirements,and ensures one-time approval;
• A tax refund progress tracking form is established,and progress is fed back to customers every week.After cooperating with Zhongshen,an electronic enterprise shortened its tax refund cycle to 1.5 months.

How Can Agency Service Improve Customs Clearance and Tax Refund Efficiency?

Zhongshen’s efficiency improvement comes from two aspects: first,localized service capability — we have a permanent liaison office in Ho Chi Minh City,Vietnam,which can respond to customs requirements immediately; second,digital tools — we developed a "Document Pre-review System",which can automatically match Vietnam’s latest policies after entering cargo information,reducing document error rate from the industry average of 10% to 2%.

Last year,a small electronic enterprise based in Shanghai had its goods detained at the port for 12 days due to non-compliant RoHS report when doing self-operated export to Vietnam,causing a loss of nearly 50,000 RMB.After it chose Zhongshen as its agency,Manager Cao’s team helped update the test report in advance,customs clearance only took 4 days,and the tax refund arrived 20 days earlier.

Customized Service: Match Export Needs of Different Enterprises

In addition to electronic products,Zhongshen’s agency service covers multiple industries including textiles and machinery.We provide customized solutions according to policy differences of different destination countries (such as Europe and Southeast Asia).For example,when exporting to Europe,enterprises need to pay attention to CE certification updates; when exporting to Southeast Asia,we focus on leveraging free trade agreement benefits.

Manager Cao suggested that when enterprises select an agency,they should not only focus on price,but also pay attention to the agency’s familiarity with destination country policies — for example,RoHS standard update and changes to customs clearance inspection rules in the Vietnamese market,these details determine whether export goes smoothly.