Core Services and Practical Key Points of Export Agency

Electronics Export to Vietnam: Common Challenges Amid Growing Demand

In 2026,the demand for electronics exported by many small and medium-sized manufacturing enterprises in Shanghai to the Vietnamese market has increased significantly.As a core member of RCEP,Vietnam’s consumer electronics market has an annual growth rate of over 12%,but many enterprises get stuck during the export process.Last week,Mr.Du from an electronic accessories factory in Shanghai encountered a problem: a batch of headphone accessories shipped to Vietnam was detained at Ho Chi Minh Port due to non-compliant certificate of origin format,which not only incurred a container detention fee of 300 USD per day,but also almost delayed the order of the downstream assembly plant.

In Vietnam’s updated trade policy 2026,requirements for document compliance and environmental certification of electronics are stricter.Meanwhile,port customs clearance efficiency is limited by the "advance declaration" threshold.Many enterprises,due to unfamiliarity with local policies,suffer from extended export cycles and increased costs.At this time,professional export agency services become the key to solving these problems.

Zhongshen: Core Agency Value of Aligning with Vietnamese Policies

Targeting the trade rules of the Vietnamese market,the core of Zhongshen’s export agency service is "accurate policy alignment + full-process closed-loop" — we master Vietnam’s latest rules of origin and environmental certification requirements,and can cover all links from documentation to tax refund,helping enterprises avoid policy pitfalls and improve export efficiency.For example,Supervisor Pan of Zhongshen mentioned that after the RCEP upgrade in Vietnam 2026,raw material traceability requirements for electronic accessories are more detailed than last year,and many enterprises previously only provided ordinary certificates of origin,which cannot pass customs verification at all.

Breakdown of Core Service Modules for Agency Export (Case: Electronics Export to Vietnam)

1.Document Preparation: Solving Vietnam’s RCEP Raw Material Traceability Problem

Vietnam-specific Policy Requirements: After the update of RCEP rules of origin in 2026,electronic accessories need to provide a "Raw Material Source Traceability Form",which must list the origin and supplier qualification of each component,and must be verified through connection to the Vietnamese customs system.If the form is missing or information is incomplete,goods will be required to supplement materials,causing a delay of 3-5 working days.

Zhongshen’s Solution:

• Set up a document pre-audit system connected to Vietnamese customs,help enterprises check the format and data of the "Raw Material Traceability Form" 7 working days in advance (e.g.whether it includes RCEP agreement code,supplier’s Vietnamese customs filing number);
• Connect with local certification bodies in Vietnam to quickly obtain supplementary certificate of origin documents for components,avoiding the time gap caused by enterprises’ independent contact;
• For core components such as batteries and chips,confirm in advance whether they meet Vietnam’s "origin requirements for key components" to avoid inability to enjoy RCEP tariff preferences due to non-compliant origin.

Case: Last year,a mobile phone battery factory processed documents through Zhongshen,the original 10-working-day review process was compressed to 3 working days.The goods passed Vietnamese customs verification smoothly,and also enjoyed a 5% tariff reduction under the RCEP agreement.

2.Customs Clearance: Accessing the Green Channel at Vietnamese Ports

Vietnam-specific Policies and Risks: Ho Chi Minh Port and Haiphong Port implemented the "Green Customs Clearance" policy in 2026,which is only open to goods that meet the requirement of "advance declaration + compliant documents".Meanwhile,Vietnamese customs strictly audits the "RoHS 2.0 environmental standard certification" for electronics.If certification documents are incomplete (e.g.the newly added "battery heavy metal content" test item in 2026 is missing),goods will be detained and required to be re-tested,which takes more than 10 days.

Zhongshen’s Solution:

• Hold the "advance declaration qualification" issued by Vietnamese customs,can complete electronic declaration 48 hours before cargo arrival and enter the green channel;
• Help enterprises check the validity and test items of RoHS 2.0 certification in advance,if any item is missing,we will connect with qualified domestic testing institutions for urgent processing (report issued within 3 working days);
• Arrange local customs clearance specialists in Vietnam to follow up,feedback customs review progress in real time,avoiding delays caused by information lag.

Efficiency Improvement: The average customs clearance time of Zhongshen at Vietnamese ports is 2.5 days,while the industry average is 5-7 days.For example,in March this year,a shipment from a laptop manufacturer completed customs clearance in only 1 day through the green channel,saving 4 days compared with the previous process and avoiding container detention fee loss.

3.Export Tax Refund: Unblocking Data Connection Between Domestic and Foreign Parties

Policy Connection Between Vietnam and China: China’s export tax refund policy was optimized in 2026,but for tax refund involving RCEP member countries,the "electronic customs clearance receipt from Vietnamese customs" is required to match with domestic customs declaration and VAT invoice.Many enterprises face extended tax refund cycle of more than 2 months due to delayed receipt transmission (it takes 7-10 days for Vietnamese customs to mail paper receipts).

Zhongshen’s Solution:

• Achieve electronic receipt sharing with Vietnamese customs,can obtain the electronic file within 12 hours after cargo clearance;
• Establish an "automatic tax refund data matching system" that automatically verifies the information of customs declaration,VAT invoice and Vietnamese receipt,reducing manual input errors;
• Connect with the "fast tax refund channel" of Shanghai tax authorities,qualified enterprises can receive tax refund within 30 working days (the industry average is 45-60 working days).

Case: In February this year,a home appliance enterprise processed tax refund through Zhongshen,received the tax refund in only 28 days,saving nearly one month compared with the previous cycle,effectively easing the enterprise’s capital pressure.

Efficiency Comparison Between Zhongshen and Industry Average

Customized Services: Covering Needs of Different Products and Destination Countries

Besides electronics exported to Vietnam,Zhongshen’s agency service can also adapt to different products and destination countries.For example:

• Exporting garments to Indonesia: Focus on checking fabric origin requirements of "Indonesia’s textile rules of origin",avoiding inability to enjoy tariff preferences due to non-compliant fabric origin;
• Exporting home furnishing products to Malaysia: Process "Malaysian SIRIM certification" in advance to ensure smooth customs clearance;
• Exporting chemical products to Thailand: Connect with Thai customs’ "dangerous goods declaration system",avoiding goods detention caused by declaration errors.

Whether your enterprise is a newcomer just starting export,or an experienced exporter looking to improve efficiency,Zhongshen can provide customized agency services according to your product characteristics and destination country policies.If your enterprise encounters problems in documentation,customs clearance,tax refund and other aspects during export,you can contact Supervisor Shen of Zhongshen to customize your exclusive export agency plan.