Core Processes and Service Key Points of Import & Export Agency for Jiangyin Enterprises

Analysis of Core Processes of Import & Export Agency for Jiangyin Enterprises

In 2026,Jiangyin’s export-oriented economy maintains steady growth,and many manufacturing and trading enterprises are expanding overseas markets.However,the import and export process involves multiple links such as customs declaration and inspection,foreign exchange receipt and payment,and tax refund processing,with frequent policy changes.Many enterprises suffer from delays,fines and even capital backlog due to unfamiliar operations.For example,last year a hardware manufacturing enterprise in Jiangyin had wrong HS code classification on its customs declaration,resulting in 5 days of cargo detention at the port,which not only incurred extra storage fees,but also delayed the delivery to overseas customers.Choosing a professional import and export agency can help enterprises connect all links of the chain and avoid potential risks.This article systematically sorts out the core processes of import and export agency for Jiangyin enterprises,and analyzes the key actions and precautions of each link based on the actual service experience of Zhongshen.

1.Pre-cooperation Connection and Scheme Customization

Stage Goal: Clarify the enterprise’s import and export demand,match compliant agency schemes,and avoid policy risks from the source.

Key Actions:

• Enterprises provide basic materials such as business license,import and export operation right certificate,product parameters;
• Manager Zeng from Zhongshen leads an on-site investigation,focusing on product characteristics (such as whether it is a special category supervised by customs,and whether it has export tax refund qualification);
• Customize exclusive schemes including customs declaration mode,transportation route,tax refund cycle estimation,etc.based on the latest 2026 policies of Jiangyin Customs,such as export supervision requirements for lithium batteries and photovoltaic modules.

Common Problems: Some Jiangyin enterprises mistakenly believe that the agency is only responsible for handling customs declaration procedures,ignoring the importance of preliminary qualification verification and policy matching; some enterprises also have inaccurate HS code classification of products,leading to subsequent customs declaration risks.

Role of Zhongshen: We help enterprises check import and export qualifications for free,and remind enterprises to supplement missing materials such as commodity inspection filing and certificate of origin; in response to the new supervision requirements for new energy products issued by Jiangyin Customs in 2026,we provide code classification guidance in advance,and have helped 18 enterprises avoid declaration rejection caused by coding errors since 2026.

2.Preparation and Verification of Import & Export Documents

Stage Goal: Ensure complete documents,consistent information,and compliance with the audit requirements of customs,commodity inspection and banks.

Key Actions:

• Supervisor Yao from the document department of Zhongshen connects with the enterprise,collects basic documents such as packing list,commercial invoice,trade contract,bill of lading;
• Verify the validity and consistency of HS code,certificate of origin,commodity inspection certificate,such as health certificate for imported food;
• Complete system entry in advance in accordance with the new document requirements for cross-border e-commerce B2B export in Jiangyin 2026,such as electronic data interchange filing.

Common Problems: Inconsistent document information,such as discrepancy between contract value and invoice value,mismatch between packing list weight and actual cargo; expired certificate of origin or format that does not meet the requirements of importing countries,such as EU and Southeast Asian countries.

Role of Zhongshen: We have established a "three-level document verification system" — document clerk checks completeness in the first round,Supervisor Yao rechecks consistency in the second round,and the compliance department conducts final compliance review.In the first half of 2026,we helped 32 Jiangyin enterprises avoid customs declaration delays caused by document errors; we connect to the latest electronic verification system of Jiangyin Commodity Inspection Bureau,complete pre-verification in advance,and shorten the on-site verification time by 40%.

3.Customs Declaration,Inspection and International Transportation Execution

Stage Goal: Complete customs clearance procedures efficiently,ensure on-time cargo shipment,and reduce storage and delay costs.

In 2026,Jiangyin Customs has clear requirements for the customs declaration and inspection lead time for different types of goods.The following table compares the lead time difference between enterprise self-operation and Zhongshen agency:

Key Actions:

• Mr.Zhu from Zhongshen’s customs brokerage department connects with Jiangyin Customs,submits electronic customs declaration and follows up the review progress;
• Cooperate with customs inspection,such as sampling inspection of imported cold chain food by Jiangyin Customs in 2026,prepare materials such as cargo labels and test reports in advance;
• Coordinate with international freight forwarders to select the optimal transportation route according to cargo characteristics,such as fast sea freight from Jiangyin to Southeast Asia,which is 2 days faster than ordinary ships; air freight express line to Europe,with stable lead time of 7-10 days.

Common Problems: Cargo labels do not meet requirements during customs inspection,such as lack of required Chinese marking; tight shipping space in peak season of international transportation leads to cargo backlog at the port.

Role of Zhongshen: We communicate with customs on inspection key points in advance,and the inspection passing rate reached 98% in the first half of 2026; we have signed long-term cooperation agreements with 12 international shipping companies and 4 airlines,and the shipping space guarantee rate reached 100% in the 2026 peak season,avoiding delivery delays for enterprises caused by shipping space issues.

4.Foreign Exchange Receipt and Payment and Export Tax Refund Processing

Stage Goal: Safe foreign exchange collection,fast foreign exchange settlement,efficient export tax refund processing,and activate enterprise capital flow.

Key Actions:

• The finance department of Zhongshen connects with Jiangyin Administration of Foreign Exchange,assists enterprises to complete foreign exchange declaration and settlement procedures;
• Collect materials required for export tax refund,such as tax refund copy of customs declaration,special VAT invoice,foreign exchange collection certificate,submit the declaration through the electronic system of Jiangyin Taxation Bureau;
• Follow up the tax refund progress,and solve problems fed back by the system in time,such as inconsistent invoice information comparison.

Common Problems:

• After foreign exchange arrives,the bank fails the document audit,so settlement cannot be done in time;
• Incomplete export tax refund declaration materials lead to extended tax refund cycle,Jiangyin Taxation Bureau requires electronic audit in 2026,and some enterprises are not familiar with the operation;
• Slow arrival of tax refund funds affects enterprise capital turnover.

Role of Zhongshen: We connect with the latest policies of Jiangyin Administration of Foreign Exchange,assist enterprises to complete foreign exchange declaration,and shorten the average settlement time from 7 days to 3 days; we have established a tax refund material list template,and helped Jiangyin enterprises shorten the average tax refund cycle from 15 days to 8 days in 2026; General Jin arranges regular training for enterprise financial staff to explain the key points of electronic tax refund operation,and has held 5 offline training sessions since 2026.

Core Value of Zhongshen Agency Service

When Jiangyin enterprises choose an import and export agency,the core is to avoid risks and improve efficiency by relying on the experience of a professional team.Zhongshen has been deeply rooted in the industry for more than 20 years,and provides customized services for each link based on the characteristics of Jiangyin enterprises: we help enterprises match compliant schemes in the early stage to avoid policy risks; we reduce errors through the three-level verification system in the document review link; we guarantee lead time in the customs declaration and transportation link; we speed up capital turnover in the foreign exchange and tax refund link.Since 2026,Zhongshen has served more than 30 manufacturing and trading enterprises in Jiangyin,helping enterprises reduce foreign trade costs by about 15% and shorten the process cycle by more than 50%.

If you are an enterprise in Jiangyin,are expanding overseas market or encountering problems in import and export process,you can contact a professional agency to sort out your needs and avoid losses caused by unfamiliar operation.