---
title: "Global Sources Import and Export Agency Full Process Operation Guide - Zhongshen Trading China"
description: "Against the backdrop of global supply chain restructuring in 2026，small and medium-sized foreign trade enterprises have seen a surge in demand for expanding overseas markets through Global Sources. However，the cumbersome import and export agency process with multiple risk points has become a major pain point. Director Shen pointed out that standardized breakdown of the agency process is the key to improving efficiency. This article will sort out the core links and Zhongshen's over 20 years..."
url: "https://www.sh-zhongshen.com/en/agency-knowledge/lobal-resources-import-export-agency-full-process-guide.html"
language: "en"
type: "Article"
category: "Agent Knowledge"
datePublished: "2026-05-10"
dateModified: "2026-05-10"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/A7oKEgbgF8Cjn.webp"
---

# Global Sources Import and Export Agency Full Process Operation Guide

## I.Pre-project Demand Coordination and Qualification Review Stage

### 1.Stage Objective: Accurately Match Demands and Avoid Pre-emptive Risks

![How to Choose Global Sources Import and Export Agency? Efficient Pitfall Avoidance Tips](https://cndpic.sh-zhongshen.com/uploads/tradepics/A7oKEgbgF8Cjn.webp)

In 2026,Global Sources upgraded its qualification review for settled suppliers.Some segmented product categories (such as lithium batteries,medical devices) require additional overseas certifications.If the review is not completed properly in advance,it will directly lead to the inability to ship the order.The core of this stage is to confirm the customer’s product attributes,target markets,and order scale,while reviewing the enterprise and product qualifications to avoid qualification mismatch issues in subsequent links.

Key actions include:

- Collect the customer’s business license,tax registration certificate and product-related certifications (such as CE,FDA)
- Confirm the order type (B2B/B2C) on the Global Sources platform and the new customs regulations of the target market (such as the EU CSDR new regulation)
- Evaluate the accuracy of the goods’ HS codes (some chemical product HS codes were updated in 2026)

Common issues: Some customers provide expired product certifications,or the HS code does not match the actual goods.The role of Zhongshen is to complete the qualification pre-review 1-2 working days in advance.If problems are found,assist customers in connecting with third-party certification institutions,reducing the review cycle from the industry average of 5 working days to 2 working days.

## II.Customs Declaration,Inspection and Document Processing Stage

### 1.Stage Objective: Ensure Document Compliance and Improve Customs Clearance Efficiency

In 2026,the customs launched the "Smart Customs Declaration" system,which has higher requirements for the accuracy of documents.Director Shen said that last year,an electronics manufacturer had its goods detained for 7 working days because the product model on the customs declaration form did not match the actual goods,resulting in direct losses from order liquidated damages.This stage requires ensuring that all document information is completely consistent with the actual goods and Global Sources orders,to avoid customs clearance delays caused by document issues.

![Global Sources Import and Export Agency Full Process Operation Guide](https://cndpic.sh-zhongshen.com/uploads/tradepics/A88a61DLQrcIp.webp)

Key actions:

- Verify the order details on the Global Sources platform against the product names,specifications and quantities of the actual goods
- Generate customs declaration forms that comply with 2026 customs requirements (need to upload the electronic copy of the RCEP certificate of origin synchronously)
- Coordinate with the inspection and quarantine departments to complete sampling inspections (for legally inspected products such as food and cosmetics)
- Track the review progress of the "Smart Customs Declaration" system and supplement missing document materials in a timely manner

Common issues: Inconsistent document information and delayed processing of certificate of origin.The advantage of Zhongshen is that it has the Class A customs certification qualification,with a 98% pass rate for customs declaration form reviews.It has also established a green channel with the Shanghai Inspection and Quarantine Bureau,reducing the inspection cycle for legally inspected products by 2 working days compared to the industry average.

## III.International Transportation and Warehouse Connection Stage

### 1.Stage Objective: Optimize Logistics Plans and Reduce Transportation Costs

In 2026,international sea freight price fluctuations have tended to stabilize,but some routes (such as Southeast Asia and the Middle East) have tight shipping space.This stage requires selecting appropriate transportation methods based on the goods’ attributes (such as fragile items,dangerous goods),while connecting domestic warehousing and international transportation to ensure timely shipment of goods.

Key actions:

- Develop sea/air/rail transportation plans based on the goods’ weight,volume and time requirements
- Coordinate with the domestic warehousing team to complete goods packaging and labeling (in compliance with the logistics label requirements of the Global Sources platform)
- Track the transportation trajectory and provide real-time feedback to customers and the Global Sources platform
- Handle abnormal situations during transportation (such as canceled shipping spaces,port congestion)

Common issues: Delays caused by tight shipping space and damaged goods during transportation.Zhongshen has signed long-term cooperation agreements with 12 major global shipping companies,with a 95% shipping space guarantee rate.It also provides full-range insurance services.If goods are damaged,assist customers in completing claims within 3 working days.

| Comparison Dimension | Self-handled Global Sources Import and Export Agency Process | Zhongshen Agency Services |
| --- | --- | --- |
| Qualification Review Pass Rate | Approximately 65% (due to unfamiliarity with Global Sources new regulations) | Approximately 98% (pre-review + policy interpretation) |
| Customs Declaration and Inspection Efficiency | Average 7-10 working days | Average 3-5 working days (Class A customs qualification + green channel) |
| Tax Refund Arrival Cycle | Average 30-45 working days | Average 15-20 working days (early document organization + tax coordination) |
| Risk Point Coverage | Only covers basic links (such as customs declaration,transportation) | 12 risk points across the entire process (including qualification,documents,foreign exchange,tax refund) |
| Additional Cost Proportion | Approximately 1.5%-2% of the order value (including certification fees,delay losses) | Approximately 0.8%-1.2% of the order value (including insurance fees,green channel fees) |

## IV.Foreign Exchange Receipt and Payment,Settlement and Tax Refund Stage

### 1.Stage Objective: Secure Foreign Exchange Receipt and Fast Tax Refund

In 2026,the State Administration of Foreign Exchange launched the "Digital Foreign Exchange Receipt" system,which has higher requirements for the authenticity of capital flow.This stage requires ensuring that foreign exchange receipts and payments are consistent with order and logistics information,while quickly handling foreign exchange settlement and export tax refunds to avoid capital occupation.

Key actions:

- Guide customers to sign formal foreign trade contracts based on the order amount on the Global Sources platform
- Complete foreign exchange receipt through the digital foreign exchange receipt system and verify that the capital source is consistent with the order
- Organize documents required for tax refunds (customs declaration forms,VAT invoices,logistics documents,etc.)
- Coordinate with tax authorities to complete tax refund declarations and track the arrival progress

Common issues: Delayed foreign exchange receipt and missing tax refund documents.Zhongshen has foreign exchange settlement qualifications and can directly handle foreign exchange receipts and payments,reducing the receipt cycle by 3 working days compared to customers handling it themselves.It also organizes tax refund documents 10 working days in advance to ensure one-time declaration approval,shortening the tax refund arrival cycle by 15 working days compared to the industry average.

## V.After-sales Follow-up and Risk Review Stage

### 1.Stage Objective: Optimize Services and Reduce Subsequent Risks

This stage is critical for improving customer satisfaction.It requires following up on the final delivery of orders,while reviewing problems in the process and optimizing subsequent services.Director Shen said that Zhongshen conducts reviews of service cases every month.Last year,through reviews,it found that the HS code of a certain product category was updated,and notified customers to adjust in advance,avoiding 3 customs clearance delay incidents.

Key actions:

- Follow up on the final delivery of goods and confirm that the settlement between the customer and the Global Sources platform has been completed
- Collect customer feedback and sort out problems in the process (such as delayed document review)
- Update the service manual and incorporate new policies (such as the 2026 EU CSDR new regulation) into training content
- Provide customers with risk warnings for subsequent orders (such as changes in trade policies of target markets)

The Global Sources import and export agency process involves multiple links such as qualification review,customs declaration and inspection,logistics transportation,foreign exchange tax refund,etc.Each link may affect the smooth delivery of orders.Zhongshen has been deeply engaged in the industry for over 20 years.Through standardized process breakdown,professional team operations and resource connection advantages,it has helped customers avoid more than 90% of common risks,while improving the overall process efficiency by 40%.If you are expanding overseas markets through Global Sources,choosing a professional agency company is the key to improving efficiency and reducing costs.

## Related Resources
- [Agent Knowledge](https://www.sh-zhongshen.com/en/agency-knowledge/)
- [Trade Services](https://www.sh-zhongshen.com/en/services/)
- [Trade Cases](https://www.sh-zhongshen.com/en/cases/)
- [Trade Wiki](https://www.sh-zhongshen.com/en/wiki/)
- [Trade Class](https://www.sh-zhongshen.com/en/guide/)
- [Global Trade Services](https://www.sh-zhongshen.com/en/country/)
- [Trade Q&A Hub](https://www.sh-zhongshen.com/en/qa/)

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