Detailed Explanation of Core Service Processes of Nanchang Import and Export Agency Company

Combing of Core Processes of Nanchang Import and Export Agency Companies

Many small,medium and micro enterprises in Nanchang want to expand overseas markets,but are confused about the import and export agency trade process — for example,Mr.Yu,who deals in electronic accessories,tried to export to Southeast Asia in 2025,and revised the customs declaration documents three times alone,which not only delayed the shipping schedule but also incurred extra detention fees.In fact,although the import and export agency trade process involves multiple links,it is not difficult to grasp after decomposition.This article sorts out the core processes of Nanchang import and export agency trade to help enterprises avoid common pitfalls.

1.Preparatory Work and Contract Signing: Laying a Compliant Foundation

The core goal of this stage is to confirm cooperation details and avoid subsequent contract disputes.Many enterprises easily overlook "hidden clauses",such as expense settlement cycles and boundaries of responsibility division,leading to disputes later.

Key Actions:

• The enterprise provides business license and import and export operation right certificate (if there is no operation right,the agency can assist in handling local Nanchang filing)
• Both parties sign the agency agreement,clarifying the service scope (such as whether customs declaration and inspection,tax refund agency are included),fee standards (including agency fees and miscellaneous expense details),and responsibility division (such as the liable subject for goods quality issues)
• Confirm goods information: including commodity codes,specifications and models,origin,etc.to avoid affecting subsequent customs declaration due to incorrect information

Common Problems:

• Can I do import and export agency without import and export operation right?
  A: Yes.Nanchang agency companies can assist in handling import and export filing,and the filing cycle in 2026 is about 3 working days
• Which clauses in the agency agreement must be bolded and clarified?
  A: Settlement cycle of advanced expenses,compensation standards for cargo losses,and intellectual property ownership

Role of Zhongshen: We provide standardized agreement templates and mark 3 core risk points (such as goods quality responsibility and foreign exchange payment and receipt risks),so that enterprises like Mr.Yu can complete the signing on the same day without repeatedly revising the agreement.

2.Customs Declaration and Inspection and International Transportation: Ensuring Smooth Customs Clearance for Goods

This stage is the core of the process,which directly affects whether the goods can be loaded on ships/aircraft on time.As a central hub,most export goods in Nanchang are transshipped through Shanghai Port and Ningbo Port.If there are problems in the customs declaration link,it is easy to cause port detention or miss the shipping schedule.

Key Actions:

• Zhongshen collects goods documents: packing list,commercial invoice,contract,certificate of origin (if required),and customs inspection clearance form (if required)
• Declare to Nanchang Customs,and assign special personnel to assist on-site if the goods are inspected
• Arrange international transportation: select sea,air or land transportation according to the type of goods,track the logistics trajectory and synchronize it to the enterprise

Common Problems:

• Which electronic products exported from Nanchang to Europe need commodity inspection?
  A: The 2026 Nanchang commodity inspection catalogue has been updated,and electronic products with lithium batteries require mandatory commodity inspection
• What should I do if the customs declaration is inspected?
  A: If the goods are consistent with the declared information,the inspection time will be about 1-2 days; if they are inconsistent,supplementary documents are required,which may delay the process by 3-5 days

Role of Zhongshen: We are familiar with the latest policies of Nanchang Customs.Since 2026,we have assisted Mr.Yu’s factory in 12 customs declaration batches,with no returns due to incorrect documents; in case of inspection,we will prepare all documents in advance and shorten the inspection time to within 1 day.The following is a comparison of transportation timeliness for major export markets in Nanchang in 2026:

3.Foreign Exchange Receipt and Payment and Settlement: Solving Pain Points of Capital Turnover

In 2026,Nanchang’s foreign trade enterprises are facing the problem of intensified exchange rate fluctuations,and the efficiency of foreign exchange receipt and payment directly affects the capital turnover of enterprises.Many enterprises have no foreign exchange accounts or are unfamiliar with the process,resulting in taking one week to settle foreign exchange after the funds arrive.

Key Actions:

• Zhongshen provides foreign exchange accounts (enterprises without accounts can use the agency’s accounts,and need to provide trade background proof)
• After receiving foreign exchange,check whether the amount on the bank slip is consistent with the contract and invoice
• Apply to the bank for foreign exchange settlement,settle at the daily exchange rate,and transfer the funds to the enterprise’s public account

Common Problems:

• How long does it take to settle foreign exchange after the funds arrive?
  A: The Nanchang foreign exchange settlement cycle in 2026 is about 1-2 working days (1 day shorter than in 2025)
• How to avoid exchange rate fluctuation losses?
  A: You can choose Zhongshen’s exchange rate locking service to lock the exchange rate in advance for large orders

Role of Zhongshen: Mr.Yu’s $1 million order once suffered a loss of more than 20,000 yuan due to exchange rate fluctuations.In 2026,when cooperating,we used the exchange rate locking service to avoid a 3% exchange rate loss; at the same time,the agency account supports multiple currency receipt and payment (USD,EUR,GBP,etc.),so enterprises do not need to open additional accounts.The precautions for foreign exchange receipt and payment are as follows:

• Provide real trade background documents (contract,invoice,bill of lading) to avoid foreign exchange violations
• Large foreign exchange (over $500,000) needs to be reported to the bank 3 working days in advance,and Zhongshen will assist in preparing the reporting materials
• After settlement,the funds can be directly transferred to the enterprise’s public account without extra fees

4.Export Tax Refund and Follow-up: Accelerating Capital Recovery

Export tax refund is an important profit source for enterprises,but some enterprises in Nanchang have delayed tax refunds for more than 30 days due to incorrect documents.In 2026,the Nanchang State Taxation Bureau optimized the tax refund process,shortening the declaration cycle from 15 days to 10 days.

Key Actions:

• Zhongshen collects tax refund documents: customs declaration tax refund coupon,VAT special invoice (deduction coupon),foreign exchange receipt slip,and agency export goods certificate
• Declare tax refund to Nanchang State Taxation Bureau and submit documents through the electronic tax bureau
• Track the tax refund progress,feed back any problems to the enterprise in time and assist in revising the documents

Common Problems:

• What is the declaration period for Nanchang export tax refund?
  A: Declare within 470 days after the goods are declared for export,and no refund will be allowed if overdue
• Which commodities are not eligible for tax refund?
  A: Some chemical products and endangered species products prohibited from export in Nanchang in 2026 are not eligible for tax refund

Role of Zhongshen: We review tax refund documents in advance.Since 2026,we have assisted Mr.Yu’s factory in 8 tax refund batches,with an average arrival time of 9 days (1 day faster than the average level in Nanchang); at the same time,we provide a mobile tax refund progress query system,so enterprises can check the status at any time.

Summary: Core Value of Choosing a Professional Agency

The process of Nanchang import and export agency trade seems complicated,but every link has room for optimization.Zhongshen has been deeply engaged in the industry for more than 20 years,and can help enterprises avoid risks at every stage: for example,assisting in handling filing in the early stage,shortening inspection time in the middle stage,and accelerating tax refund arrival in the later stage.Mr.Yu’s factory now cooperates stably with Zhongshen,with export efficiency increased by 40% and capital turnover cycle shortened by 25%.

If enterprises want to expand overseas markets,they don’t need to explore the process by themselves — professional agency companies can help you spend time on business development instead of dealing with customs declaration and tax refund.