Full Explanation of Full-Process Agency Services for Pingxiang Import and Export Trading Companies

<h2 class="tit-1">Full Analysis of Core Processes of Pingxiang Import and Export Trade: Key Nodes from Preparation to Tax Refund</h2>In 2026,as the "bridgehead" of China-ASEAN border trade,Pingxiang’s import and export trade volume increased by 32% compared with 2023.However,many enterprises face cargo delays and rising costs when carrying out business,due to unfamiliarity with special supervision requirements of border ports and poor cross-border process connection.Take Mr.Chang’s electromechanical product export business as an example,when he operated independently in 2025,he was required by Pingxiang Customs to re-declare due to incorrect HS Code,which delayed the delivery period by 10 days and caused a direct loss of about 20,000 yuan.This is exactly the core value of Pingxiang import and export trade agency services: control the whole process nodes through a professional team,avoid risks and improve efficiency.This article will systematically sort out the four core stages of Pingxiang import and export trade,and break down the objectives,key actions and risk avoidance points of each stage combined with Zhongshen’s practical experience.<h3 class="tit-1">I.Pre-trade Preparation: Contract Signing and Qualification Review (Objective: Ensure legitimate and compliant transactions,avoid subsequent disputes)</h3>Pre-trade preparation is the "first checkpoint" of Pingxiang import and export business,which directly affects the smoothness of subsequent processes.The core of this stage is to clarify the responsibilities of both trading parties and confirm the supervision requirements for goods.**Key Actions**:

• Sign Chinese-English trade contracts with foreign parties,clarifying the name of goods,quantity,price terms (such as CIF Pingxiang,FOB Fangchenggang),delivery period and payment method;
• Review the enterprise’s own import and export qualifications (Record Form of Foreign Trade Operators,Customs Registration Certificate for Declaration Entities,and E-Port IC Card are required);
• Confirm the HS Code of goods and corresponding supervision conditions (for example,fresh agricultural products need to provide quarantine certificates,electromechanical products need to provide 3C Certification).**Common Problems**:

• When Ms.Fang exported fruits to Vietnam in 2025,the contract did not specify the transportation responsibility under "CIF Pingxiang",which led to the foreign party refusing to pick up the goods after arrival,and the goods stranded at Pingxiang Port incurred a storage fee of 500 yuan per day;
• Newly established foreign trade companies often fail to complete customs system declaration because they have not applied for E-Port IC Card in time.**Role of Zhongshen**:
• Provide contract templates for China-Vietnam border trade,clarify the division of transportation and customs clearance responsibilities between Chinese and Vietnamese parties,and avoid disputes similar to Ms.Fang’s;
• Assist new customers in handling import and export qualification filing (complete the full set of procedures within 3 working days),eliminating the need for enterprises to visit multiple departments on their own;
• Provide free HS Code pre-classification services,rely on 20 years of industry experience,be familiar with the code supervision requirements for border petty trade goods at Pingxiang Port,and avoid delays caused by code errors.<h3 class="tit-1">II.Cargo Clearance: Customs Declaration,Inspection and Cross-border Transportation (Objective: Complete port customs clearance quickly,avoid cargo detention)</h3>As a border trade hub,the customs clearance efficiency of Pingxiang Port directly affects the capital turnover and delivery period of enterprises.At this stage,customs declaration and inspection need to be completed simultaneously,and cross-border transportation should be well connected.**Key Actions**:
• Customs declaration: Submit contracts,invoices,packing lists,bills of lading,and supervision documents corresponding to HS Code to Pingxiang Customs,and apply for electronic declaration;
• Inspection: Submit cargo quarantine certificates and certificates of origin to Pingxiang inspection and quarantine department,and some goods require on-site inspection;
• Cross-border transportation: Arrange goods to be transported from domestic warehouses to Pingxiang Port,and then transshipped to Vietnam (special transport vehicles for border trade are required).**Common Problems**:
• Fresh agricultural products (such as litchi,longan) are detained at the port for more than 24 hours and deteriorate because they have not applied for the "Green Channel" of Pingxiang Port in advance;
• Cross-border transport vehicles cannot enter Vietnam because they have not completed border trade transport filing,and are forced to wait at the port for 3 days.**Role of Zhongshen**:
• Be familiar with the "Green Channel" policy of Pingxiang Port,apply for fast customs clearance for fresh agricultural products (such as Supervisor Luo’s dragon fruit export business) in advance,and shorten the customs clearance time from 5 days to 2 days;
• Have registered border trade transport vehicle resources,which can directly connect domestic warehouses and destinations in Vietnam,avoiding transportation connection gaps;
• The customs declaration team has dedicated personnel to connect with Pingxiang Customs,and follow up the declaration progress in real time.Among the customs declarations handled in the first half of 2026,more than 95% were released within 3 working days.<h3 class="tit-1">III.Fund Settlement: Foreign Exchange Receipt,Payment and Settlement (Objective: Complete fund collection safely and quickly,avoid exchange rate risks)</h3>Pingxiang border trade usually uses RMB,US dollar and Vietnamese dong for settlement,and the efficiency and security of fund settlement directly affect the cash flow of enterprises.**Key Actions**:
• Foreign exchange receipt and payment: Receive payment from foreign parties through banks or agency companies,and need to provide supporting documents such as trade contracts,invoices and packing lists;
• Foreign exchange settlement: Convert foreign exchange into RMB,which must comply with the supervision requirements of the State Administration of Foreign Exchange;
• Exchange rate risk avoidance: Choose appropriate foreign exchange settlement time according to exchange rate fluctuations.**Common Problems**:
• Mr.Chang’s electromechanical product export business suffered a loss of about 30,000 yuan due to the devaluation of Vietnamese dong in 2025,as he failed to settle foreign exchange in time;
• New customers cannot receive Vietnamese dong payments because they have not opened multi-currency accounts,which delays fund collection.**Advantages of Zhongshen’s Foreign Exchange Services**:- Support settlement in RMB,US dollar and Vietnamese dong commonly used in China-Vietnam border trade,eliminating the need for customers to open additional multi-currency accounts;- Relying on the foreign exchange policy advantages of Shanghai Free Trade Zone,the foreign exchange settlement speed is 2 working days faster than the industry average;- Provide foreign exchange risk hedging advice (such as forward foreign exchange settlement and sale),which helped Mr.Chang avoid about 25,000 yuan of losses caused by exchange rate fluctuations in the first half of 2026.<h3 class="tit-1">IV.Post-transaction Compliance: Export Tax Refund and File Retention (Objective: Obtain tax refund quickly,meet the requirements of subsequent customs verification)</h3>Export tax refund is an important profit source for foreign trade enterprises,and the tax refund process for Pingxiang border trade must meet the dual requirements of customs and tax authorities.**Key Actions**:
• Collect tax refund materials: tax refund copy of customs declaration form,special value-added tax invoice,export verification certificate for foreign exchange receipts (or electronic ledger);
• Declare tax refund to tax authorities: submit materials through the electronic tax bureau and wait for review;
• File retention: Keep trade contracts,customs declaration forms,invoices and other materials for at least 5 years for customs verification.**Common Problems**:
• Ms.Fang failed to authenticate the special value-added tax invoice in time in 2025,which delayed the tax refund declaration,and the refund was received 20 days later than expected;
• Some enterprises cannot provide supporting materials during customs verification due to incomplete file retention,resulting in the suspension of tax refunds.**Role of Zhongshen**:
• Provide tax refund material list and review services to ensure that the information on the special value-added tax invoice is consistent with that on the customs declaration form.In the first half of 2026,the tax refund receipt time for agency business was 15-20 working days,10 days faster than the industry average;
• Keep trade files for customers for 5 years free of charge,sort and file them regularly,to avoid affecting subsequent verification due to file problems;
• Provide customized declaration schemes based on the tax refund policy for Pingxiang border petty trade,helping Supervisor Luo’s fruit export business obtain about 8% more tax refund (as it meets the preferential tax refund policy for border trade).<h2 class="tit-1">Independent Operation vs Zhongshen Agency: Efficiency and Cost Comparison of Pingxiang Import and Export Trade</h2>

<h2 class="tit-1">Summary: Core Value of Pingxiang Import and Export Trade Agency</h2>From pre-trade qualification review to subsequent export tax refund,every link of Pingxiang import and export trade involves special supervision requirements for China-Vietnam border.Relying on 20 years of industry experience,Zhongshen optimizes the whole process according to the characteristics of Pingxiang Port: for example,being familiar with the "Green Channel" for fresh agricultural products,accelerating foreign exchange settlement relying on free trade zone policies,avoiding HS Code error risks in advance,etc.Take Supervisor Luo’s dragon fruit export business as an example,after choosing Zhongshen as the agent in 2026,the customs clearance time was shortened from 5 days to 2 days,the tax refund receipt time was shortened by 15 days,and the annual additional cost was reduced by about 60,000 yuan.For micro,small and medium-sized enterprises,independent operation of Pingxiang import and export business not only requires a lot of time to learn the process,but also may lead to risk losses due to lack of experience.Choosing a professional agency company can not only help enterprises focus on core businesses (such as product R&D,customer expansion),but also avoid risks and improve efficiency through the experience of professional teams.