Qinzhou Railway Export Agency_Full-process Foreign Trade Agency Service Plan

1.Market Background and Common Challenges of Qinzhou Railway Export

In 2026,the value of mechanical and electrical products shipped from Qinzhou Railway Port to Vietnam and Kazakhstan increased by 18% year-on-year.As the core hub of the New International Land-Sea Trade Corridor in Western China,it has opened 15 railway export routes covering 12 countries in Southeast Asia and Central Asia.However,many foreign trade enterprises report that Vietnam’s requirements for electronic filing of certificate of origin and Kazakhstan’s new regulations on railway bill authentication often cause cargo detention at ports.In addition,many enterprises are not familiar with the local declaration process of Qinzhou export tax refund,leading to a tax refund cycle of more than 20 days.These pain points have become major obstacles for enterprises expanding Qinzhou railway export business.

2.Core Value of Zhongshen’s Qinzhou Railway Export Agency Service

Zhongshen has been deeply engaged in foreign trade agency for 20 years.Based on the hub characteristics of Qinzhou railway export and policy differences of target countries,we have built a service system of "port linkage + policy pre-research + full-process closed loop".Unlike general agency services,we focus on the exclusive needs of Qinzhou railway export: for example,we connect railway station resources of Qinzhou Port and Pingxiang Port to lock carriage quota in advance,and update the Qinzhou Railway Export Compliance Manual every month according to the latest policies of Vietnam and Kazakhstan.Last year,after Manager Ruan of a Qinzhou-based mechanical and electrical enterprise entrusted our service,we not only helped avoid document fines in Vietnam,but also reduced customs clearance time from 10 days to 4 days.

3.Core Service Module Decomposition and Target Country Response Solutions

1.Document Processing: Accurately Match Policy Differences Between Two Countries

In 2026,Vietnam added the requirement of real-time upload of electronic Certificate of Origin (FORM E) to the customs system for railway-exported mechanical and electrical products.Delayed upload or incorrect information will result in a fine equivalent to 1% of the cargo value.Kazakhstan requires that railway bills must be authenticated by the China Council for the Promotion of International Trade (CCPIT) and synchronously submitted to the system of Kazakhstan Temir Zholy (KTZ),otherwise carriages cannot be arranged for shipment.

Solutions provided by Zhongshen’s document team:

• Connect with the electronic filing system of the General Administration of Customs of Vietnam,complete pre-audit and upload of FORM E 7 working days in advance to avoid delay caused by system congestion;
• Establish a green channel with CCPIT Qinzhou Office,railway bill authentication for Kazakhstan can be completed within 24 hours,3 days shorter than the processing time for enterprises handling it by themselves;
• Provide pre-verification service for Vietnam’s Import Commodity Inspection and Quarantine Certificate (C/O) for technical parameters of mechanical and electrical products,ensuring full consistency with the information on the railway bill.

2.Customs Clearance Connection: Breaking through the "Last Mile" Between Port and Railway

The core pain point of Qinzhou railway export customs clearance is the connection efficiency between ports and railway stations -- Pingxiang Port of Vietnam requires railway containers to complete transit declaration within 12 hours after arrival,while Alashankou Port for Kazakhstan requires pre-confirmation whether the carriage meets the load standard of "China-Europe Railway Express" (weight limit 24 tons).Poor connection will not only generate container detention fees (150 RMB per container per day),but also may cause missing the train departure time.

3.Tax Refund Agency: Adapt to Qinzhou’s New Local Declaration Policy

In 2026,Qinzhou implements the new policy of "local declaration,local tax refund" for export tax refund,which requires enterprises to provide railway bill (stamped by railway department) + VAT special invoice (consistent with cargo name on railway bill).If materials are incomplete or cargo name is inconsistent,the tax refund cycle will be extended to more than 30 days.

Solutions from Zhongshen’s tax refund team:

• Check the cargo name and quantity on the VAT special invoice and railway bill simultaneously before cargo shipment to ensure 100% consistency;
• Connect with Qinzhou Tax Bureau’s tax refund system,submit tax refund application within 24 hours after customs clearance,and use the system green channel for priority review;
• Calculate the tax refund amount in advance according to the 13% export tax refund rate for mechanical and electrical products to help enterprises plan cash flow.

Ms.Han of an electronic enterprise said that when she handled tax refund by herself before,the application was rejected because the railway bill was not stamped with the "special seal for export goods" of Qinzhou Railway Freight Station,leading to a tax refund cycle of more than 35 days; after entrusting Zhongshen,she received the tax refund in only 12 days,and the capital turnover efficiency increased by 60%.

4.Core Experience for Efficiency Improvement

In addition to targeted measures within each module,Zhongshen further improves overall efficiency through resource integration:

• Signed a "priority shipment agreement" with Qinzhou Railway Freight Station,reserve 10% of carriage quota for export goods,avoiding the problem of unavailable carriages in peak season;
• Established a "target country policy update library",update new railway export regulations of Vietnam,Kazakhstan and other countries every month,and notify customers in advance to adjust document content;
• Connect with bank’s foreign exchange collection and payment system,realize seamless connection of "collection - settlement - tax refund",complete settlement within 1 working day after foreign exchange arrives,2 days shorter than that handled by enterprises themselves.

Since 2025,Zhongshen has provided railway export agency services for more than 30 Qinzhou-based enterprises,with a cumulative export value exceeding 230 million RMB.The average customs clearance time of customers is shortened from 12 days to 5 days,and the average tax refund cycle is shortened from 28 days to 14 days.

5.Customized Service to Match Your Needs

Whether you export mechanical and electrical products,building materials or agricultural products to Vietnam and Kazakhstan,Zhongshen can customize an exclusive Qinzhou railway export agency plan according to your product characteristics and target country policies.For example,for agricultural products exported to Vietnam,we can provide document pre-audit for cold chain railway transportation; for mechanical and electrical products exported to Kazakhstan,we can link the "one-stop customs clearance" service of China-Europe Railway Express.

If you are troubled by document compliance,slow customs clearance or extended tax refund cycle for Qinzhou railway export,you can contact Ms.He’s team of Zhongshen.We will provide you with a free plan evaluation and help you smooth out all links of cross-border railway export.