Shengfang Import-Export Agency Full Process Detailed Explanation 2026 Core Links Operational Essentials

1.Preparatory Stage for Shengfang Import-Export Agency: Qualification and Document Review as the Foundation

In 2026,foreign trade order volume for furniture,hardware and other industries in Shengfang has increased by 12% compared to last year,but many enterprises have delayed subsequent processes due to oversights in preliminary qualification review.The preparatory stage for import-export agency is the "access threshold" of the entire foreign trade chain.Only by ensuring that enterprises and goods meet basic requirements can we avoid problems such as customs declaration returns and delayed tax refunds in the future.Based on the practical experience of Zhongshen,this article first sorts out the core points of this stage.

1.1 Stage Objective: Confirm the Compliance Basis of Enterprises and Goods

The core of this stage is to verify whether the enterprise has the basic qualifications for import-export agency,and to clarify the regulatory requirements for goods,so as to clear obstacles for subsequent customs declaration and inspection.

1.2 Key Actions and the Role of Zhongshen

Enterprises need to provide business licenses,Record Form for Foreign Trade Operators and other materials.Manager Song from Zhongshen will assist in checking throughout the process:

• Review the validity period of enterprise qualifications.If the Record Form for Foreign Trade Operators expires,guide the renewal within 1 working day;
• Confirm the correct HS code by connecting to the customs database based on the product name,specifications and other information of the goods,to avoid tariff deviations;
• Sort out the list of goods supervision documents (such as commodity inspection certificates,quota certificates) and remind enterprises to prepare 10 working days in advance.

1.3 Common Problems and Avoidance Methods

2.Core Execution Stage for Shengfang Import-Export Agency: Connection Between Customs Declaration,Inspection and International Transportation

This stage is the "core hub" of import-export agency.The efficiency of customs declaration and inspection directly determines whether goods can be shipped on time,and the choice of international transportation affects costs and timeliness.Manager Cao from Zhongshen pointed out that most furniture in Shengfang is large-scale goods,so transportation plans need to be customized based on volume and destination port requirements.

2.1 Stage Objective: Ensure Goods Clear Customs Compliantly and Ship on Time

The core is to quickly pass customs declaration review under the background of customs "smart inspection" in 2026,while matching the optimal transportation plan to avoid delays caused by tight shipping space.

2.2 Key Actions and the Role of Zhongshen

Manager Cao will follow up the following links throughout the process:

• Upload high-definition photos of goods synchronously when making customs declaration forms,match the customs AI inspection system to reduce the probability of manual inspection;
• If the goods require commodity inspection,make an appointment for inspection time in advance,arrange sampling in the local warehouse in Shengfang to reduce the round-trip costs of enterprises;
• Lock shipping space at Tianjin Port/Qingdao Port based on the volume of goods (such as 40HQ containers adapting to the conventional size of Shengfang furniture),arrange land transportation connection 7 days in advance;
• Prior to destination port customs clearance,connect with overseas agents to confirm customs clearance documents,send the bill of lading in advance to avoid detention at the destination port.

2.3 Common Problems and Solutions

The customs inspection rate has increased by 8% compared to last year in 2026.Common problems and countermeasures in this stage:

• Inconsistent Inspection: If there is a deviation between the goods and the declaration details (such as material description),Manager Cao will contact the enterprise for verification within 1 hour,supplement explanatory materials,and shorten the inspection time to an average of 2 working days;
• Tight Shipping Space: Lock alternative shipping companies 15 days in advance.If the main shipping space is delayed,switch to fast ship routes to ensure timeliness;
• Delayed Destination Port Customs Clearance: Confirm the latest 2026 tariff policies with overseas agents in advance (such as the new EU environmental tax) and supplement relevant certification documents.

3.Post-Service Stage for Shengfang Import-Export Agency: Implementation of Foreign Exchange Receipt and Payment and Export Tax Refund

This stage directly affects the capital turnover of enterprises.In 2026,the requirement for tax refund arrival time for Shengfang enterprises has been raised to within 45 days.The foreign exchange and tax refund team led by Supervisor Jiang from Zhongshen needs to accurately control every node.

3.1 Stage Objective: Ensure Safe Receipt of Foreign Exchange and Timely Arrival of Tax Refunds

The core is to avoid foreign exchange risks,while quickly completing the tax refund process under the requirement of "paperless declaration" from the tax authorities.

3.2 Key Actions and the Role of Zhongshen

The team led by Supervisor Jiang will implement the following actions:

• Foreign Exchange Receipt and Payment: Provide offshore account services,notify the enterprise within 1 hour after receiving the payment,use the daily middle rate for foreign exchange settlement to avoid exchange rate fluctuations;
• Foreign Exchange Settlement and Purchase: If enterprises need to pay for imported raw materials,lock the exchange rate in advance,go through foreign exchange purchase procedures,and the funds will arrive within 3 working days;
• Export Tax Refund: Collect customs declaration forms (tax refund copies),VAT invoices and other materials within 5 working days after the goods are exported,conduct paperless declaration through the tax system,follow up the review progress,and ensure that the funds arrive within 30-40 days.

3.3 Common Problems and Precautions

The tax authorities have stricter requirements for invoice certification in 2026.Common problems and suggestions:

• Inconsistent Invoice Certification: Remind enterprises to complete the certification within 7 days after the invoice is issued.If there is a mismatch,contact the supplier to reissue the invoice in time;
• Delayed Foreign Exchange Receipt: Require customers to clarify the "T/T payment term" in the contract.If the delay exceeds 3 days,assist the enterprise in sending a payment reminder letter;
• Exchange Rate Fluctuation Loss: Recommend using forward foreign exchange settlement to lock in the exchange rate.Supervisor Jiang will provide weekly exchange rate trend analysis.

4.Core Value of Shengfang Import-Export Agency: Service Advantages of Zhongshen

The core needs of Shengfang enterprises when choosing import-export agencies are "worry-free,efficient and compliant".The service advantages of Zhongshen are reflected in:

• Local Adaptation: Familiar with the packaging requirements and regulatory priorities of Shengfang’s furniture and hardware industries,avoiding adaptation problems of general agencies;
• Dedicated Contact: Each customer is assigned a dedicated consultant (such as Manager Song for furniture enterprises,Manager Cao for hardware enterprises),with a response time of no more than 2 hours;
• Risk Preemption: Predict new 2026 policies in advance (such as EU CSR certification requirements),remind enterprises to prepare in advance to avoid export obstacles.

When choosing an agency,Shengfang foreign trade enterprises should give priority to service providers familiar with local industries.Zhongshen has been deeply engaged in the industry for more than 20 years,and can provide enterprises with customized full-process agency services,helping enterprises improve foreign trade efficiency and reduce compliance risks.