Analysis on Shijiazhuang Railway Export Agency Process and Core Service Points

I.Core Market Background and Common Challenges of Shijiazhuang Railway Export Agency

In the first half of 2026,the cumulative number of China-Europe Railway Express trips from Shijiazhuang exceeded 1,200,a year-on-year increase of 18%,covering more than 20 countries and regions in Central Asia and Europe,with exports to Kazakhstan,Germany and Poland accounting for more than 60% of the total.However,many local enterprises in Shijiazhuang still encounter many practical problems when exporting via railway.For example,a textile enterprise in Shijiazhuang where Ms.Sun works exported a batch of knitted fabrics to Germany last year.The certificate of origin did not use an electronic signature,so German customs required supplementary materials,which delayed the delivery date by 10 days.The enterprise not only paid 3% of the contract value as liquidated damages,but also almost lost the annual cooperation opportunity with the German customer.Similar situations are not rare among foreign trade enterprises in Shijiazhuang: some enterprises are not familiar with the railway transport document requirements of Central Asian countries,resulting in goods being stranded at Alashankou Port; some mechanical parts enterprises have incomplete tax refund declaration materials,which slows down capital turnover.

1.Market Status of Shijiazhuang Railway Exports in 2026

In 2026,as an important railway hub in the Beijing-Tianjin-Hebei region,the "Shijiazhuang" China-Europe Railway Express has formed a transport network featuring "four-direction expansion and full coverage": westbound directly to Central Asia and Europe via Alashankou and Khorgos ports; southbound connected to ASEAN via Pingxiang Port; northbound connected to Mongolia and Russia via Erenhot Port; eastbound realizing sea-rail intermodal transport via Qingdao Port.In the first half of the year,the competitive export products of Shijiazhuang railway exports were mainly concentrated in textile and apparel,mechanical parts,chemical products,processed agricultural products and other fields,among which the export value of textile and apparel increased by 22% year-on-year,and that of mechanical parts increased by 19%.

2.Three Core Pain Points Faced by Enterprises

• Outstanding document compliance risks: The five Central Asian countries (especially Kazakhstan) require that the information on the railway waybill must be completely consistent with that on the certificate of origin and packing list,and the certificate of origin must be issued through the electronic signature system of the China Council for the Promotion of International Trade.Some European countries (such as Poland and Germany) have strict requirements for environmental protection test reports (RoHS 2.0,REACH regulations) of exported products.Some small,medium and micro enterprises are not familiar with the latest standards,which easily leads to document discrepancies.
• Large fluctuations in customs clearance efficiency: Railway transport requires transit through multiple ports,and the inspection standards and customs clearance procedures of each port are different.For example,Alashankou Customs upgraded its X-ray inspection equipment in 2026,and has stricter requirements for density testing of textiles.Some enterprises did not prepare pre-inspection materials in advance,resulting in goods being stranded at the port for 3-7 days.
• Overly long export tax refund cycle: In 2026,Shijiazhuang Taxation Bureau requires that railway export tax refund declarations must be submitted through the "special channel for railway transport".However,some enterprises are not familiar with the operation,or have not collected complete materials such as railway waybills,customs declaration forms,and special VAT invoices,resulting in failed declarations.The time for tax refund to be credited has been extended from an average of 10 working days to more than 15 working days.

II.Core Value of Zhongshen Shijiazhuang Railway Export Agency

In response to the market characteristics of Shijiazhuang railway exports and the pain points of enterprises,Zhongshen relies on 20 years of experience in foreign trade agency,focuses on the whole process of railway exports,and provides customized solutions for enterprises.Its core value is reflected in the accurate grasp of target country policies,in-depth docking of port resources,and efficient coordination of all links.

1.Document Service Module: Accurately Match Target Country Policy Requirements

Requirements for railway export documents vary greatly from country to country.Zhongshen’s document team will review and prepare documents that meet the requirements in advance according to the target country and products of the enterprise’s export:

• For Central Asian countries such as Kazakhstan,the railway waybill is required to be marked with the "special for railway transport" logo,and the certificate of origin must use an electronic signature and be consistent with the information on the enterprise’s business license.The document team led by Ms.Sun from Zhongshen will complete the pre-review of all documents 10 days before the goods are shipped to ensure that there is no information deviation.
• For European countries such as Poland,RoHS 2.0 test report (valid for 1 year) and SVHC list under REACH regulations are required.Zhongshen cooperates with third-party authoritative testing institutions,which can help enterprises quickly obtain reports that meet the latest EU standards,and avoid customs clearance delays caused by expired or non-compliant reports.

2.Customs Clearance Service Module: Multi-port Resource Coordination Improves Efficiency

Railway customs clearance involves multiple transit ports.Zhongshen’s customs clearance team led by Supervisor Zhu maintains regular communication with customs at major ports such as Alashankou,Khorgos and Erenhot,and obtains inspection dynamics in advance:

• For competitive products exported from Shijiazhuang such as textile and apparel,mechanical parts,etc.submit the packing list,product specifications and other information of the goods to the port customs in advance to realize "pre-inspection" and reduce on-site inspection time.
• For goods that need to pass through multiple ports,dock with the agency of each port in advance to ensure seamless connection of goods during transit,and avoid stranding caused by port connection problems.

3.Tax Refund Service Module: Special Channel Improves Capital Turnover Speed

The "special channel for railway transport" launched by Shijiazhuang Taxation Bureau in 2026 provides convenience for export tax refund,but requires enterprises to accurately organize materials such as railway waybills,customs declaration forms,and special VAT invoices.The tax refund team led by Manager Cheng from Zhongshen:

• Before the enterprise declares tax refund,review the completeness and accuracy of all materials in advance to ensure that they meet the requirements of the special channel.
• Through system docking with the tax bureau,track the progress of tax refund declaration in real time,and coordinate and solve problems in time once they occur,to ensure that the time for tax refund to be credited is shortened to 3-5 working days.

III.How Zhongshen Improves Customs Clearance Efficiency and Tax Refund Speed for Shijiazhuang Railway Exports

Zhongshen has effectively improved the customs clearance efficiency and tax refund speed of Shijiazhuang railway exports through the coordination mechanism of "pre-declaration + port docking + document pre-review".Take a mechanical parts enterprise in Shijiazhuang where Ms.Bi works as an example:

The enterprise exported a batch of hydraulic parts to Poland through Zhongshen’s agency in March 2026,and the service process is as follows:

• Document pre-review: Ms.Sun’s team reviewed all documents 10 days before the goods were shipped,found that the product model on the certificate of origin was inconsistent with that on the packing list,and promptly requested the enterprise to modify it,avoiding customs clearance delays.
• Pre-inspection docking: Supervisor Zhu’s team submitted the X-ray inspection materials of the goods to Alashankou Customs in advance.The customs completed the pre-inspection before the goods arrived,and the goods only stayed at the port for 2 days to complete customs clearance.
• Tax refund declaration: Manager Cheng’s team organized all complete materials within 1 working day after the goods were cleared,declared through the "special channel for railway transport",and the tax refund was credited within 3 working days.

Compared with the previous self-handling situation of the enterprise: the customs clearance time was shortened from 18 days to 8 days,the tax refund credit time was shortened from 12 days to 4 days,and the capital turnover efficiency increased by 60%.

IV.Customized Services Meet the Needs of Different Enterprises

Foreign trade enterprises in Shijiazhuang have great differences in product types and target countries.Zhongshen can provide customized agency services according to the specific situation of enterprises:

• Textile and apparel enterprises: For the environmental protection testing requirements of the European market,provide fast processing services for RoHS and REACH reports; for the document requirements of the Central Asian market,provide one-stop processing of electronically signed certificates of origin.
• Mechanical parts enterprises: For large goods transported by railway,provide professional packing and reinforcement solutions to avoid damage during transportation; for complex materials for tax refund declaration,provide special personnel sorting services.
• Processed agricultural product enterprises: For the food safety testing requirements of the European market,provide SGS test report processing services; for the temperature control requirements of railway transportation,provide full-process temperature control tracking services.

The Shijiazhuang railway export market is still growing rapidly in 2026,and the policy changes and operational difficulties faced by enterprises are also constantly updated.Relying on 20 years of industry experience,Zhongshen is familiar with all links of Shijiazhuang railway exports,and can help enterprises accurately respond to the policy requirements of target countries,improve customs clearance efficiency and tax refund speed.If you are a foreign trade enterprise in Shijiazhuang looking for professional railway export agency services,you may contact Zhongshen to customize an exclusive agency plan according to your products and target countries,reduce export risks and improve foreign trade competitiveness.