Analysis of Full-process Compliance Operation of Import and Export Agency in Nankai, Tianjin

In 2026,as a core foreign trade node of the Beijing-Tianjin-Hebei region,Nankai,Tianjin has seen an increase of over 15% in import and export business volume compared with three years ago.However,most local enterprises lack professional teams and often encounter bottlenecks in links such as customs declaration,commodity inspection and foreign exchange receipt and payment.The smoothness of the import and export agency process directly determines customs clearance efficiency,capital turnover efficiency and even compliance risks.This article will combine actual business scenarios in Nankai to break down the core stages of the agency process and corresponding coping strategies.

I.Core Process Breakdown of Nankai Import and Export Agency

1.Preliminary Demand Connection and Scheme Customization (Objective: Accurately Match Enterprise Needs)

This stage is the starting point of the agency service.Its core goal is to clarify key information such as the type of import and export goods,trade method,and compliance requirements of the enterprise,to avoid deviations in subsequent processes.

Key Actions:

• Communicate with enterprise principals (e.g.Ms.Ou from an electronics company in Nankai) about cargo HS code,origin,trade terms (FOB/CIF,etc.)
• Verify enterprise qualifications (e.g.import and export operation right,customs filing certificate)
• Customize personalized solutions (e.g.pre-inspection arrangements for special cargo)

Common Issues: Some enterprises mistakenly equate "agency export" with "entrusted customs declaration",ignoring the linked demands of foreign exchange receipt and payment and tax refund; some enterprises also have inaccurate HS code classification,leading to subsequent customs declaration risks.

Role of Zhongshen: It is handled by project supervisors with more than 10 years of experience,providing free HS code pre-classification service.For common special inspection demands of local electronics and chemical enterprises in Nankai,we coordinate the green channel of Tianjin Commodity Inspection Bureau in advance to avoid customs clearance delay caused by code errors.

2.Customs Declaration,Inspection and Logistics Connection (Objective: Ensure Efficient Cargo Customs Clearance)

This stage is the core of the process,involving customs declaration,commodity inspection,port release and other links,which directly affects the delivery efficiency after cargo arrives at the port.

Key Actions:

• Submit customs declaration (including contract,invoice,packing list,bill of lading,etc.)
• Cooperate with commodity inspection sampling and testing (e.g.food products need to provide health certificate)
• Coordinate the connection between international transportation and domestic warehousing (e.g.land transportation arrangement from Tianjin Port to Nankai warehouse)

Common Issues: In 2026,Tianjin Customs implements the new RCEP rules of origin.Some enterprises fail to update the certificate of origin in time,resulting in inability to enjoy tariff preferences; some enterprises also have their declarations rejected because their cargo packaging does not meet port requirements.

Role of Zhongshen: We arrange specialists with Class A customs declaration qualification to handle the work,pre-audit RCEP certificate of origin materials in advance.For cargo exported to Southeast Asia by Nankai enterprises,we prioritize the RCEP express lane; we have signed long-term cooperation agreements with multiple warehousing enterprises in Tianjin Port,providing 24-hour warehousing supervision service to avoid container detention fees caused by cargo detention at the port.

3.Foreign Exchange Receipt,Payment and Settlement & Purchase (Objective: Ensure Safe and Efficient Capital Turnover)

This stage involves cross-border capital flow and needs to comply with the latest 2026 policies of the State Administration of Foreign Exchange,to avoid capital freezing or exchange loss.

Key Actions:

• Open foreign exchange waiting for verification account to receive overseas payment for goods
• Submit foreign exchange declaration materials (e.g.registration certificate of trade foreign exchange receipt and payment enterprise directory)
• Select appropriate timing for foreign exchange settlement according to exchange rate fluctuations

Common Issues: Some enterprises have their accounts restricted for receipt and payment due to failure to conduct foreign exchange declaration in time; some enterprises suffer a profit loss of more than 5% because they did not lock the exchange rate in advance amid fluctuations.

Role of Zhongshen: We cooperate with multiple banks to open a green channel for foreign exchange receipt and payment,with the fastest arrival within 2 working hours; we provide the latest 2026 exchange rate trend analysis.For euro settlement of Nankai enterprises exporting to Europe,we can provide forward exchange rate locking service to avoid exchange loss.The following is the comparison of differences between Zhongshen and ordinary agencies in the foreign exchange link:

4.Export Tax Refund and Follow-up (Objective: Quick Capital Recycle)

This stage is an important part of enterprise profits.Tianjin Tax Bureau simplified the tax refund process in 2026,but it is still necessary to pay attention to the completeness of application materials.

Key Actions:

• Collect tax refund materials (customs declaration refund copy,value-added tax special invoice,export exchange receipt verification sheet,etc.)
• Submit tax refund application through the electronic tax bureau
• Follow up the tax bureau’s review progress and handle feedback issues

Common Issues: Some enterprises have their tax refund rejected due to non-standard value-added tax invoice issuance (e.g.cargo name inconsistent with customs declaration); some enterprises fail to follow up the review progress in time,which prolongs the capital recycle time.

Role of Zhongshen: It is handled by a team with tax refund specialist qualification,which pre-audits the consistency between invoices and customs declarations.For manufacturing enterprises in Nankai,we can provide "tax refund first,verification later" service (in line with the new 2026 policy of Tianjin Tax Bureau),with the fastest arrival within 7 working days,10 days shorter than the industry average.

II.Summary of Core Values of Zhongshen’s Service

Aiming at the actual needs of import and export enterprises in Nankai,Zhongshen solves the pain points of enterprises in three aspects: compliance,efficiency and cost through the "full-process one-stop" service:

• Compliance: 100% in line with the latest 2026 policies of Tianjin Customs,State Administration of Foreign Exchange,and Tianjin Tax Bureau,zero risk record
• Efficiency: The efficiency of each link is improved by more than 30% compared with the industry average,and the fastest customs clearance is 24 hours
• Cost: No hidden charges,reduce logistics and warehousing costs through long-term cooperative resources,enterprises can save 15%-20% of comprehensive costs

General Manager Jiao from a machinery manufacturing company in Nankai said that after cooperating with Zhongshen,the arrival time of export tax refund was shortened from 15 days to 7 days,and the annual savings in container detention fees and exchange losses exceed 200,000 CNY.If you are an import and export enterprise in Nankai and are looking for a professional agency,you can contact Zhongshen to learn about the customized solution.