Why Choose Export Agency Business? New Option for Enterprises Going Global

Why Should You Use Export Agency Services?Taking the Vietnamese Electronic Parts Market as an Example

1.Current Status of the Vietnamese Electronic Parts Market and Common Challenges for Enterprises

In 2026,Vietnam’s electronics manufacturing industry continued to expand,with import demand for Chinese electronic parts increasing by 32% year-on-year,making it a popular target market for Shanghai’s foreign trade enterprises going global.However,many enterprises that attempt to handle export operations on their own often get into trouble due to unfamiliarity with local policies.

A Shanghai-based electronic parts factory where Mr.Yu works tried to export a batch of smartphone camera modules to Hanoi,Vietnam in 2025,but failed to notice the new regulation implemented by Vietnamese customs since January 2026 that "electronic parts’ certificate of origin must be uploaded to the RCEP system for verification simultaneously",resulting in the documents being returned.The goods were stranded at Ho Chi Minh Port for 7 days,incurring storage fees of 1,200 RMB per day,and the factory missed the delivery deadline agreed with local customers,leading to a 5,000 USD compensation claim.Similar issues are common among small and medium-sized foreign trade enterprises in Shanghai; inconsistent documents,customs clearance barriers,and complicated tax refund procedures have become core pain points restricting export efficiency.

2.Core Value of Zhongshen’s Export Agency Services: Precise Responses to Vietnamese Policies

With over 20 years of experience in the foreign trade agency industry,Zhongshen provides customized agency services for export enterprises tailored to Vietnam’s 2026 latest trade policies (such as RCEP tariff concession rules and electronic port data docking requirements).Its core value lies in helping enterprises avoid risks from policy changes while reducing time costs across all links.

Take Mr.Yu’s factory as an example: after cooperating with Zhongshen,it only took 3 days to complete the review and system upload of the RCEP certificate of origin.The goods clearance time was shortened from 10 days to 4 days,and the tax refund arrival time was reduced from 25 days (when handled independently) to 12 days,saving approximately 80,000 RMB in additional costs annually.

3.Adaptation to Vietnamese Policies for Core Export Agency Modules and Zhongshen’s Responses

1.Document Module: "Double Verification" Requirement for Vietnamese RCEP Certificates of Origin

In 2026,Vietnamese customs put forward the "double verification" requirement for certificates of origin for imported goods under the RCEP: first,the electronic certificate must be generated through the CCPIT RCEP Certificate of Origin System; second,it must be simultaneously uploaded to the "RCEP Data Sharing Platform" of the General Administration of Customs of Vietnam.The information on both must be completely consistent,otherwise the documents will be invalid.

Zhongshen’s response plan:

• Complete document pre-check 3 days in advance,focusing on verifying whether the commodity code (HS code) and origin criteria (such as "wholly obtained" or "regional value content ≥40%") of the RCEP certificate of origin match Vietnam’s latest customs tariff schedule;
• Assign a dedicated person to connect with local Vietnamese customs brokers,obtain the latest verification rules of the platform synchronously,and ensure that the verification is completed within 24 hours after the electronic certificate is uploaded;
• Establish a "document error early warning mechanism".If a discrepancy is found between the HS code and Vietnam’s tariff schedule,contact the enterprise for adjustment within 1 hour to avoid delays.

2.Customs Clearance Module: Risk Points of Vietnam’s "Port Priority Inspection" Policy

In 2026,Vietnam implemented the "port priority inspection" policy for Chinese electronic parts,focusing on verifying whether the goods comply with "environmental protection standards" (such as the RoHS directive) and "packaging labeling requirements" (which require the product name,origin,and shelf life to be marked in Vietnamese).If the goods do not comply,they will be moved to a supervised warehouse,and the inspection time can take up to 15 days.

Zhongshen’s response plan:

• Assist the enterprise to complete the "Vietnamese RoHS pre-test" 7 days before the goods are loaded,and provide a test report that complies with local standards;
• Prepare Vietnamese packaging labeling templates in advance and guide the enterprise to print them to avoid inspection delays due to incorrect labeling;
• Establish a "green channel" with designated customs brokers at Ho Chi Minh Port and Haiphong Port in Vietnam,submit inspection applications with priority,and shorten the average inspection time to within 2 days.

3.Tax Refund Module: "Tax Refund Data Linkage" Requirement Between Vietnam and China

In 2026,the State Taxation Administration of China and Vietnamese customs realized "export tax refund data linkage",requiring that the information on the "export customs declaration form" provided by the enterprise must be completely consistent with that on the "Vietnamese import customs declaration form" (such as commodity quantity,amount,consignor and consignee),otherwise the tax refund application will be rejected.

Zhongshen’s response plan:

• Obtain the electronic data of the import customs declaration form from Vietnamese customs within 24 hours after the goods are cleared,compare it with the Chinese customs declaration form to ensure information consistency;
• Establish a "tax refund material pre-check list",collect materials such as special VAT invoices and export foreign exchange verification forms in advance to avoid omissions;
• Connect to the "fast tax refund channel" of the Chinese tax authorities.Qualified enterprises can enjoy the service of "arrival within 7 working days" (compared to 20-30 days when handled independently).

4.Self-handled Export vs.Zhongshen Agency: Efficiency and Cost Comparison in the Vietnamese Market

5.Core Experiences of Zhongshen’s Agency Services in Improving Efficiency

The improvement in efficiency of Zhongshen’s agency services in the Vietnamese market mainly comes from three core experiences:

• Establish a "target country policy database": update the database once a month for Vietnam’s 2026 tariff,customs clearance,and tax refund policies to ensure real-time and accurate information;
• Localized team support: have resident liaison staff in Ho Chi Minh City,Vietnam,who can directly communicate with customs and customs brokers to resolve unexpected issues;
• Standardized operating procedures: standardize links such as document review,customs declaration,and tax refund handling,set clear time nodes for each step to avoid human-caused delays.

Choose Customized Agency Services to Resolve Global Expansion Pain Points

In 2026,competition in the foreign trade market has intensified.Enterprises that handle exports independently not only have to deal with policy changes in target countries but also invest a lot of time in non-core businesses such as documents,customs clearance,and tax refunds.Zhongshen provides customized agency services for different products (such as electronic parts,mechanical equipment,textiles) and target countries (such as Vietnam,Thailand,Malaysia),helping enterprises focus on core production and market expansion.

After cooperating with Zhongshen,Mr.Yu’s factory not only resolved the export pain points in the Vietnamese market but also focused its energy on product research and development.Its export volume in the first half of 2026 increased by 45% year-on-year.If you also have export needs,you may choose Zhongshen’s customized agency services based on your own products and target countries to improve global expansion efficiency and revenue.