Common Problems in Xi'an Import and Export Agency Export Services? 2026 Full Process Practical Guide

Xi’an Import and Export Agency Export Process: Full Link Disassembly from Pre-preparation to Tax Refund

Many Xi’an enterprises intend to sell their products overseas,but the import and export agency export process involves multiple links such as customs declaration,transportation and tax refund.Even a minor oversight may lead to shipment delays or additional costs.For example,Mr.An,a local electronic product seller,was not familiar with customs clearance document requirements last year,which caused his goods to be detained at the port for 3 days and resulted in storage fee losses.This shows that sorting out the core process of import and export agency export and choosing a professional agent are of vital importance for Xi’an enterprises.Next,we will systematically sort out the full process of Xi’an import and export agency export in 2026.

Phase 1: Pre-preparation and Contract Signing

Core Objective: Clarify rights and responsibilities of both parties,and ensure complete and compliant documents

This phase is the foundation of the whole process.If there are errors in preliminary documents or unclear rights and responsibilities,problems are very likely to occur in subsequent links.Many Xi’an enterprises have faced customs declaration rejection and tax refund delays due to neglect of document verification in the early stage.

Key Actions:

• Clients provide basic documents including business license,product test report,export contract,etc.
• The team led by Ms.Cheng from Zhongshen verifies information such as product HS code,export destination,tax refund rate,etc.
• Sign agency agreement,clarifying service scope (such as whether international transportation and warehousing are included),fee standards (agency fee,customs declaration fee,etc.),and liability for breach of contract

Common Issues:

• Wrong product HS code: Some enterprises declare codes on their own and fail to notice the 2026 customs code adjustment,leading to customs clearance delays
• Incomplete documents: Lack of product commodity inspection report makes it impossible to complete contract signing

Role of Zhongshen: Ms.Cheng’s team will keep abreast of the latest policies of Xi’an Customs in advance,and verify whether the HS code matches product parameters.If clients lack required documents,the team will provide a list and guide them to supplement,so as to avoid stuck in the preliminary process.Last year,a local medical device enterprise successfully passed the preliminary audit because Ms.Cheng reminded it to supplement the CE certification in advance,saving 2 days compared with self-handling.

Phase 2: Customs Declaration,Inspection and Goods Shipment

Core Objective: Complete customs declaration and inspection smoothly,and ensure goods are shipped on schedule

Customs declaration and inspection is the core link of the export process.Xi’an Customs has stricter review on the authenticity of declaration information in 2026,and inconsistent information can easily lead to declaration rejection.

Key Actions:

• Zhongshen sorts out documents including packing list,commercial invoice,customs declaration form,commodity inspection clearance form,etc.
• Submit electronic declaration to Xi’an Customs,and handle product testing simultaneously if commodity inspection is required
• Track the packing,shipping/loading progress of goods in Xi’an Port Area and update the information to clients in real time

Common Issues:

• Information on customs declaration form inconsistent with actual goods: For example,wrong filling of product quantity and weight
• Unqualified commodity inspection: Some chemical products fail to pass the test due to excessive components

Role of Zhongshen: Ms.Xie is in charge of the customs declaration link.She is familiar with the 2026 declaration requirements of Xi’an Customs and can handle declaration rejection problems quickly.If there are problems with commodity inspection,she will coordinate with locally recognized testing institutions in advance to reduce delays.Common customs declaration problems and solutions are listed below:

Phase 3: Foreign Exchange Receipt,Payment and Settlement

Core Objective: Complete foreign exchange receipt and settlement safely and efficiently

Foreign exchange receipt and payment of Xi’an foreign trade enterprises must comply with cross-border capital flow supervision requirements in 2026.Non-standard processes may lead to delayed foreign exchange arrival.

Key Actions:

• Clients provide foreign exchange receiving account information,and Zhongshen coordinates with partner banks
• Track foreign exchange arrival status,and communicate timely if there are abnormalities (such as doubtful source of foreign exchange)
• Handle foreign exchange settlement according to client requirements,and provide settlement memo

Common Issues:

• Delayed foreign exchange arrival: Long bank review time due to incomplete trade background documents
• Exchange rate fluctuation loss: Reduced local currency income due to improper choice of settlement timing

Role of Zhongshen: Ms.Mu is in charge of the foreign exchange link.She cooperates with multiple banks and can complete foreign exchange entry quickly.Based on the 2026 exchange rate trend,she will remind clients to choose the settlement timing reasonably to reduce exchange rate losses.Last year,a local textile enterprise,under the advice of Ms.Mu,chose to settle foreign exchange at the high point of exchange rate,and obtained an extra income of 12,000 yuan.

The following points should be noted for foreign exchange receipt and payment:

• Ensure the source of foreign exchange meets supervision requirements,and provide real trade background documents
• Confirm in advance whether the client’s foreign exchange account supports corresponding currencies (such as EUR,USD)
• Complete trade documents (customs declaration form,contract,etc.) are required for foreign exchange settlement

Phase 4: Export Tax Refund Processing

Core Objective: Complete export tax refund quickly to recover funds

Export tax refund is an important capital source for Xi’an foreign trade enterprises.Xi’an tax authorities conduct more detailed review on tax refund documents in 2026,and incomplete documents may lead to tax refund delays.

Key Actions:

• Zhongshen collects documents including special VAT invoice,tax refund copy of customs declaration form,export contract,etc.
• Submit tax refund declaration to Xi’an tax authorities,and coordinate with tax review work
• Track tax refund progress and give timely feedback to clients

Common Issues:

• Non-standard issuance of VAT invoice: Invoice title and amount inconsistent with customs declaration form
• Incomplete declaration documents: Lack of export verification form (still required for some products in 2026)

Role of Zhongshen: Mr.An’s team is familiar with the latest 2026 Xi’an export tax refund policies.They will review VAT invoices in advance to ensure the information is consistent with the customs declaration form.If there are problems with the documents,they will guide clients to supplement timely.Generally,tax refund can be completed within 15 working days,which is 3-5 days faster than self-handling.Last year,a local mechanical equipment enterprise obtained 230,000 yuan of tax refund in advance through the service of Mr.An’s team,which relieved its capital turnover pressure.

Summary: Core Value of Choosing Agency Export Services for Xi’an Enterprises

The Xi’an import and export agency export process seems complicated,but each link has professional operation key points.Zhongshen has been deeply engaged in the industry for more than 20 years.We can avoid code errors in the preliminary preparation stage,handle declaration rejection quickly in the customs declaration stage,reduce exchange rate losses in the foreign exchange link,and accelerate capital recovery in the tax refund stage.Many local enterprises have not only saved time costs but also reduced compliance risks by handling export business through Zhongshen.Choosing a professional agency company allows Xi’an enterprises to focus on product production and market expansion without worrying about the details of foreign trade processes.