Stuck in Cosmetic Raw Material Export Customs Declaration? How Shanghai Agents Enable Fast Clearance

Cosmetic Raw Material Export Customs Declaration: Pain Points and Solutions for Southeast Asian and European Markets

The global cosmetic raw material market saw dual growth in 2026.Driven by accelerated localization layout of beauty brands in Southeast Asia,import demand for raw materials such as vitamin C derivatives and plant extracts increased by 15% year on year.In the European market,driven by rising consumer preference for natural ingredients,import volume of raw materials such as hyaluronic acid and ceramide increased by 12% compared with 2025.However,many enterprises engaged in cosmetic raw material export often encounter difficulties in the customs declaration process: A raw material enterprise in Shanghai where Mr.Wen works exported a batch of rose extracts to Thailand in February 2026.The goods were detained by Thai customs for 3 days because the labels did not indicate ingredient names in Thai,which not only incurred demurrage charges,but also nearly delayed the client’s delivery deadline.The enterprise run by Mr.Qiao exported vitamin E raw materials to Germany.As the batch traceability code was not uploaded to the CPRS system in advance,the customs clearance time was extended from the regular 7 days to 12 days.These cases highlight the core pain points of cosmetic raw material export customs declaration: huge differences in compliance requirements among countries,complicated document preparation,and frequent disruptions in the customs clearance process.

Zhongshen has been deeply engaged in the foreign trade agency industry for more than 20 years.Based on the characteristics of cosmetic raw material export,it has established a policy database covering major markets in Southeast Asia and Europe,which can quickly match the latest requirements of target countries.For example,in response to Vietnam’s updated ingredient safety assessment requirements in 2026,Zhongshen has established cooperation with 3 ASEAN-certified laboratories,which can quickly issue compliant reports.In response to Germany’s new CPRS traceability regulations,the team has dedicated personnel responsible for account registration and data upload to ensure pre-approval is passed.

Breakdown of Core Service Modules of Cosmetic Raw Material Export Customs Declaration Agency

1.Document Preparation: Matching Compliance Requirements of Target Countries

The core difficulty of cosmetic raw material export documents lies in targeted adjustment.Requirements for ingredient reports,label languages,and certificates of origin vary greatly among different countries.Take the new regulations of Southeast Asia and Europe in 2026 as examples:

• Vietnam requires the provision of ASEAN FORM E Certificate of Origin (for 5% tariff reduction),Ingredient Safety Assessment Report (issued by ASEAN-certified laboratories),and Temperature Record for Heat-sensitive Raw Materials (for perishable raw materials such as rose extracts)
• Germany requires the provision of CPRS System Traceability Code (traceable to the origin and production batch of raw materials),and EU Safety Assessment Report (compliant with the revised version of EC1223/2009)
• Thailand requires the provision of Thai Ingredient Label (marked with the warning "For cosmetic raw material use only"),and Pre-clearance Application Form (submitted 3 working days before the arrival of goods)

Risk points: If the ingredient report does not cover all raw materials,or the temperature record does not meet the requirements,the goods will be detained by customs.If the warning statement is missing from the Thai label,a fine of 5,000 Thai baht per batch will be imposed.

Solutions provided by Zhongshen:

• Check raw material ingredients against the prohibited and restricted list of the target country 3 working days in advance to avoid order returns caused by non-compliant ingredients
• Cooperate with ASEAN-certified laboratories to shorten the issuance cycle of safety assessment reports to within 5 working days
• Equip heat-sensitive raw materials with disposable temperature recorders,and synchronize full-process data to the customs system to reduce on-site inspection time

2.Customs Clearance Operation: Removing Special Barriers in Target Countries

There are hidden barriers in the customs clearance processes of different countries,such as traceability requirements in Europe and importer qualification thresholds in Thailand.Zhongshen has greatly improved customs clearance efficiency through localized cooperation and process optimization:

Take Mr.Qiao’s enterprise as an example: In March 2026,it exported 500 kg of hyaluronic acid to Germany.Zhongshen assisted in registering the CPRS account and uploading the traceability code in advance,and the customs clearance was completed 3 working days after the goods arrived at the port,saving 5 days compared with the enterprise handling it on its own.For the importer qualification issue in Thailand,Zhongshen’s local cooperative agents can complete the pre-clearance application on behalf of clients,avoiding process delays caused by insufficient enterprise qualifications.

3.Export Tax Rebate: Improving Capital Turnover Efficiency

In 2026,China’s export tax rebate rate for cosmetic raw materials (some tariff items under tariff headings 3301-3307) remains at 13%,but two core conditions must be met: complete documents and actual departure of goods.Enterprises often face delays when handling tax rebates on their own due to the following problems:

• Inconsistent product names and quantities between the special VAT invoice and the customs declaration form
• Foreign exchange not received in time,leading to failure to complete verification
• Tariff heading errors found during data review by the tax authority

Zhongshen’s tax rebate optimization solutions:

• Check the information on the special VAT invoice and customs declaration form in advance to ensure that the product name,quantity and unit are completely consistent
• Provide foreign exchange collection and payment agency services,and assist clients to complete foreign exchange collection and verification within 10 working days after the departure of goods
• Connect to the green channel of the tax authority,and complete the review within 7 working days after the submission of tax rebate materials,5 working days shorter than the time required for enterprises to handle it on their own

Mr.Qiao’s enterprise handled the tax rebate through Zhongshen,and received 156,000 yuan on March 30,5 days shorter than the regular 12 working days,and the capital turnover efficiency increased by 40%.

Customized Services Adapt to Different Raw Materials and Market Demands

There are many types of cosmetic raw materials (natural extracts,synthetic raw materials,organic raw materials,etc.),and policies vary greatly among target countries.Zhongshen’s customized services can cover different scenarios:

• For organic raw materials: Provide EU organic certification (ECOCERT) consultation,and assist in preparing organic certificate of origin
• For heat-sensitive raw materials: Design exclusive cold chain transportation solutions,equipped with full-process temperature monitoring equipment
• For halal raw materials: Provide Halal certification review services to meet the demands of the halal market in Southeast Asia

Whether you are engaged in cosmetic raw material export for the first time,or need to optimize your existing customs declaration process,Zhongshen’s team can customize exclusive solutions based on the latest 2026 policies to solve problems such as document compliance,customs clearance barriers,and tax rebate delays.If you have relevant demands,you can contact Manager Ji from Zhongshen to obtain targeted service suggestions.