---
title: "2026 Detailed Guide to Core Procedures and Key Notes for Export Enterprises - Zhongshen Trading China"
description: "Under the restructuring of the global supply chain in 2026，Chinese export enterprises face challenges brought by updated trade policies of various countries and increased procedure complexity. Many enterprises encounter cargo detention and delayed tax refunds due to unfamiliarity with customs clearance requirements of target countries. Manager Luo from Zhongshen pointed out that export procedures are not one-size-fits-all，and customized solutions shall be developed based on product types and tar..."
url: "https://www.sh-zhongshen.com/en/foreign-trade-knowledge/2026-export-enterprise-procedure-attention-detail-explanation.html"
language: "en"
type: "Article"
category: "Foreign Trade Knowledge"
datePublished: "2026-10-10"
dateModified: "2026-10-10"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/m6F9v4WNV0qnn.webp"
---

# 2026 Detailed Guide to Core Procedures and Key Notes for Export Enterprises

## Electronic Products Export to the EU: 2026 Market Background and Common Challenges

In 2026,the EU’s RoHS 2.0 Directive adds new control requirements for phthalates for electronic products,and the self-declaration mode for CE certification needs to be supplemented with supply chain traceability documents.Many local electronic product export enterprises in Shanghai reported that their goods were detained at the Port of Rotterdam,the Netherlands for more than 10 days as they failed to update RoHS test reports in time; some small,medium and micro enterprises suffered from delayed foreign exchange settlement that affected capital turnover due to unfamiliarity with the foreign exchange receipt and payment process.

![2026 Detailed Guide to Core Procedures and Key Notes for Export Enterprises](https://cndpic.sh-zhongshen.com/uploads/tradepics/m6F9v4WNV0qnn.webp)

## Core Values of Zhongshen Export Agency Services

Zhongshen has been deeply engaged in foreign trade agency for more than 20 years,and has established a dynamic policy update database in response to policy changes for electronic product exports to the EU.Manager Luo introduced that the company can obtain EU trade policy adjustment information 3 months in advance,helping enterprises prepare compliance materials ahead of schedule to avoid losses caused by policy lag.In addition,Zhongshen’s one-stop service covers the whole process from document preparation to tax refund,eliminating the need for enterprises to coordinate with multiple third-party institutions.

## Disassembly of Export Procedure Modules: EU-specific Requirements and Responses

### I.Document Preparation: Special Requirements for EU RoHS and CE Certification

The EU has stricter document requirements for electronic products than other regions,and two new core requirements were added in 2026:

- RoHS test reports shall include specific content data of diisononyl phthalate (DINP) and di(2-ethylhexyl) phthalate (DEHP);
- CE certification self-declaration shall be attached with a supply chain traceability form,specifying the manufacturer and origin of each component.

Supervisor Ji stated that Zhongshen has long-term cooperation with EU-recognized testing institutions,and can complete supplementary RoHS testing within 3 working days; at the same time,it has established a component traceability template to help enterprises sort out supply chain information quickly,avoiding customs clearance delays caused by missing documents.

### II.Customs Clearance Declaration: New Changes in EU Border Control

In 2026,the EU launched the "Smart Customs Clearance System",which has more detailed requirements for declaration data of electronic products.Common risk points include:

![2026 Detailed Guide to Core Procedures and Key Notes for Export Enterprises](https://cndpic.sh-zhongshen.com/uploads/tradepics/m86ewE5rJsPHW.webp)

| Risk Point | EU 2026 Requirements | Zhongshen’s Response Measures |
| --- | --- | --- |
| Incomplete declaration data | 12 new fields including product energy efficiency grade and recycling mark shall be filled in | Develop intelligent declaration templates,automatically fill in compliant fields,and reduce human errors |
| Inconsistent certificate of origin | Electronic products shall provide proof of the "regional cumulative rule of origin" | Assign special personnel to review origin materials,and coordinate with customs origin certification authorities |
| Increased cargo inspection rate | The inspection rate of RoHS-controlled products increased from 15% to 22% | Book inspection time in advance,prepare samples and copies of test reports,and shorten inspection duration |

Manager Luo cited an example that a Shanghai electronic enterprise exported headphones to Germany in March 2026.As Zhongshen prepared the energy efficiency grade report in advance,the declaration data passed at one go,and the inspection duration was shortened from an average of 2 days to 4 hours.

### III.Foreign Exchange Receipt and Payment: Compliance Requirements for EU Cross-border Settlement

In 2026,the EU implemented the 5th Anti-Money Laundering Directive (AMF5),upgrading compliance requirements for cross-border foreign exchange receipt and payment:

- Beneficial Owner Information (BOI) of the transaction counterparty shall be provided;
- A fund source statement shall be submitted for each transaction exceeding 100,000 euros.

Zhongshen’s foreign exchange team can help enterprises sort out beneficial owner information quickly,and coordinate with the bank’s AMF5 compliance channel,shortening foreign exchange settlement time from an average of 5 days to 2 days.Ms.Tan,foreign trade director of an electronic enterprise,reported that no capital freezing has occurred since this year after using Zhongshen’s foreign exchange receipt and payment agency service.

### IV.Export Tax Refund: Special Audit for EU Related Party Transactions

In 2026,the Chinese tax authority added the "rationality audit of related party transaction prices" for electronic products exported to the EU:

- A transaction price comparison table with EU customers shall be provided (deviation from the average industry price shall not exceed 10%);
- Authentic logistics and warehousing vouchers (such as bills of lading,warehouse entry and exit slips) shall be attached.

Zhongshen’s tax refund team is familiar with key points of tax audit,and can help enterprises sort out price comparison data and vouchers,shortening tax refund arrival time from an average of 15 days to 10 days.Manager Gu stated that the tax refund application of an enterprise in the second quarter of 2026 only took 8 days to arrive due to complete materials.

## How Agency Services Improve Customs Clearance and Tax Refund Efficiency

Zhongshen’s core advantages lie in "preparation in advance + resource integration":

- Preparation in advance: Obtain policy updates 3 months in advance,and help enterprises complete pre-work such as testing and certification;
- Resource integration: Coordinate with EU-recognized testing institutions,green channels of Chinese customs,and compliance channels of banks to reduce connection time between links;
- Special person in charge: Each customer is equipped with an exclusive foreign trade consultant to follow up the whole procedure handling process and solve unexpected problems in time.

According to Zhongshen’s data in the first half of 2026,for the agency business of electronic product exports to the EU,customs clearance efficiency increased by 35%,tax refund speed increased by 40%,and cargo detention rate dropped from the industry average of 8% to 2%.

## Suggestions on Choosing Customized Agency Services

Procedure requirements vary greatly for different products and target countries: for example,electronic products exported to the UK shall comply with UKCA certification,while those exported to Southeast Asia shall pay attention to preferential tariff policies.Zhongshen can customize exclusive procedure handling plans according to the enterprise’s product types (such as electronic products,textiles,machinery) and target countries (EU,Southeast Asia,North America).

If you are an export enterprise,you can contact Zhongshen’s exclusive consultant to develop an efficient procedure handling plan based on your actual needs,so as to avoid losses caused by unfamiliarity with policies.

## Related Resources
- [Foreign Trade Knowledge](https://www.sh-zhongshen.com/en/foreign-trade-knowledge/)
- [Trade Services](https://www.sh-zhongshen.com/en/services/)
- [Trade Cases](https://www.sh-zhongshen.com/en/cases/)
- [Trade Wiki](https://www.sh-zhongshen.com/en/wiki/)
- [Trade Class](https://www.sh-zhongshen.com/en/guide/)
- [Global Trade Services](https://www.sh-zhongshen.com/en/country/)
- [Trade Q&A Hub](https://www.sh-zhongshen.com/en/qa/)

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