Full Process Operation and Precautions Analysis for Export Truck Agency

I.Breakdown of Core Service Modules for Export Truck Agency

In 2026,infrastructure projects in Southeast Asia continued to advance,driving an 18% year-on-year increase in demand for engineering trucks and freight trucks.Many domestic truck manufacturers have targeted this market,but many have reported that issues such as differences in emission regulations across countries and complex document requirements often lead to customs clearance delays or tax refund setbacks when exporting trucks.In response to this situation,Zhongshen,relying on over 20 years of foreign trade agency experience,focuses on core truck export markets such as Southeast Asia and the Middle East,providing customized agency services for clients from policy adaptation to full-process implementation.

1.Document Preparation: Accurately Align with Target Market Policy Requirements

Documents for truck exports not only include conventional bills of lading,invoices,and packing lists,but also require supplementary materials tailored to the special requirements of the target market.Taking Indonesia in 2026 as an example,the country requires Euro VI emission standard certification for truck exports (if exported to core areas such as Java Island),and also requires an Indonesian translation of the Certificate of Vehicle Conformity that must be certified by a local notary institution.

• Some enterprises often overlook the "regional applicability of emission certifications",leading to document returns — for example,submitting Euro V certification applicable to non-Java regions of Indonesia to Java,which directly affects customs clearance progress;
• The United Arab Emirates in the Middle East requires trucks to provide a "desert adaptation modification certificate".If the exported truck has not undergone relevant modifications,a third-party inspection report must be supplemented.

Mr.Cheng from Zhongshen introduced that the company has established a target market document database,which proactively sorts out the annually updated policy requirements for 12 core truck export countries including Indonesia,Vietnam,and the United Arab Emirates.For example,Indonesia updated its notarization requirements for emission certifications at the end of 2025,and Zhongshen completed the database update in January 2026.Clients can check the checklist before submitting materials to avoid delays caused by policy changes.

2.Customs Clearance Operations: Address Regional Customs Barriers

In 2026,some target markets have set up "technical barriers" to protect their domestic truck industries — for example,Vietnam requires on-site emission testing for exported trucks,and the testing locations are limited to Ho Chi Minh Port and Haiphong Port; the United Arab Emirates requires the VIN code of trucks to match the local database,and any information deviation will trigger manual review.

3.Tax Refund Processing: Key Nodes to Improve Efficiency

Due to their high value,the tax refund amount for exported trucks is usually large,and some enterprises have extended tax refund cycles due to non-standard document submission.In 2026,the State Taxation Administration optimized the export tax refund process,but for "large equipment products" such as trucks,supplementary detailed model annotations on customs declarations and correspondence instructions for foreign exchange receipt vouchers are still required.

• Ms.Lu from Zhongshen mentioned that some clients have had their tax refund applications rejected because the "truck model" on the customs declaration form does not match the registered model in the tax refund system — for example,simplifying "ZZ1257N4647E1" to "ZZ1257",which the system cannot match;
• To address this issue,Zhongshen has established a "tax refund document pre-review mechanism" that checks models,foreign exchange receipt vouchers and other information before customs declaration to ensure consistency with tax system records.Currently,the client’s tax refund cycle has been shortened from the industry average of 15 working days to 8-10 working days.

II.How to Improve Customs Clearance Efficiency and Tax Refund Speed

Mr.Cheng from Zhongshen summarized three core methods to improve efficiency:

• Proactive Policy Sorting: Update the internal database 1-2 months in advance for annually updated target market policies,and provide the latest requirements directly to clients upon inquiry;
• Document Pre-review: Conduct "three checks" (policy requirements,system records,client’s actual products) on all documents before customs declaration to avoid rework due to document issues;
• Local Resource Partnering: Have local partners in core markets such as Indonesia and Vietnam,which can directly connect with customs clearance institutions and testing institutions,reducing intermediate links.

For example,in 2026,a domestic truck manufacturer exported 10 engineering trucks to Java Island,Indonesia.Zhongshen confirmed the regional requirements for Euro VI certification in advance,partnered with local notary institutions to complete translation and notarization,completed customs clearance in only 3 working days (industry average is 7-10 working days),and the tax refund was received in 9 working days after submission.

III.Selection Advice for Customized Agency Services

Different truck types (engineering trucks,freight trucks,refrigerated trucks) and target markets have significantly different policy requirements.When choosing agency services,enterprises should pay attention to whether the agency has "accurate policy control capability for target markets" and "local resource partnering capability".Zhongshen can provide customized full-process agency services from document preparation to tax refund based on client’s product type and target market,helping enterprises reduce export risks and improve efficiency.