---
title: "Haian Export Agent: How to Solve Customs Clearance Pain Points Amid Growing Orders in the Vietnamese Market? - Zhongshen Trading China"
description: "With the deepening of RCEP trade facilitation in 2026，orders for Haian's mechanical and electrical products and building materials exported to Vietnam increased by nearly 20% year-on-year. However，the latest tariff adjustment of Vietnam Customs and tightened inspection of CV certification for mechanical and electrical products have caused customs clearance delays for many enterprises. The core issue is how to balance compliance and efficiency. Ms. Han from Zhongshen noted that her team has..."
url: "https://www.sh-zhongshen.com/en/foreign-trade-knowledge/haian-export-agent-vietnam-market-customs-pain-points.html"
language: "en"
type: "Article"
category: "Foreign Trade Knowledge"
datePublished: "2026-07-07"
dateModified: "2026-07-07"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/6mpWEOCdSKom5.webp"
---

# Haian Export Agent: How to Solve Customs Clearance Pain Points Amid Growing Orders in the Vietnamese Market?

## Haian Exports to Vietnam: Customs Clearance Pain Points Behind Order Growth

Orders from Vietnam for many Haian mechanical and electrical and building materials enterprises have increased by nearly 20% this year.The owner of a building materials company in Haian where Ms.Han previously worked said that he received a 1.2 million RMB order from Vietnam last month,but the goods were detained by Vietnam Customs for 3 days during customs clearance because the consignor information on the FORM E Certificate of Origin was inconsistent with that on the bill of lading,almost missing the delivery deadline.This is not an isolated case: in 2026,Vietnam Customs has stricter inspections on RCEP agreed tariff rates,and new mandatory CV certification requirements have been added for mechanical and electrical products.Many Haian enterprises,unfamiliar with the latest policies,either paid extra tariffs or suffered customs clearance delays.

![2026 Haian Exports to Vietnam: How Much Time and Cost Can You Save by Choosing the Right Agent?](https://cndpic.sh-zhongshen.com/uploads/tradepics/6mpWEOCdSKom5.webp)

## Core Value of Zhongshen: Precisely Match the Needs of the Vietnamese Market

Zhongshen has been deeply engaged in foreign trade agency services for over 20 years,and has set up a dedicated Vietnamese market service team targeting the characteristics of Haian export enterprises.Ms.Han,Regional Manager of Zhongshen,said that their core advantage is not the "full-process" slogan,but deep understanding of Vietnam.For example,in 2026,the RCEP agreed tariff rate for some building materials products in Vietnam was reduced from 8% to 3%,but a product composition test report is required.Many Haian enterprises did not know this detail,resulting in an extra 5% tariff payment.Zhongshen’s team will confirm product information with customers in advance,help them prepare corresponding test reports,and ensure they enjoy the lowest applicable tariff rate.

## Service Module Breakdown: Customized Solutions for the Vietnamese Market

### 1.Document Preparation: Precisely Meet Vietnam Customs Requirements

There are two core changes to Vietnam Customs’ document requirements in 2026:

- HS codes must be accurate to 8 digits and fully consistent with the product description in the Vietnam Customs database,otherwise the agreed tariff rate cannot be applied;
- FORM E Certificate of Origin must be issued by the China Council for the Promotion of International Trade or China Customs,and the consignor name must be fully consistent with that on the bill of lading and commercial invoice,no abbreviations are allowed.

Zhongshen’s countermeasures:

- The document team has dedicated staff responsible for updating Vietnam HS codes,and will check in advance whether the code matches the Vietnam database for each order;
- Confirm the information consistency of all documents with customers in advance.For example,one of Ms.Han’s customers previously used the abbreviated name "Haian XX Building Materials",and changed to the full name after Zhongshen’s reminder,avoiding cargo detention;
- Provide document pre-audit service,and feedback modification suggestions within 24 hours after customer submission,reducing the time for repeated submissions.

![3 Common Pitfalls for Haian Enterprises Exporting to Vietnam, How Can Agents Help You Avoid Them?](https://cndpic.sh-zhongshen.com/uploads/tradepics/6mXTVplmKRYWe.webp)

### 2.Customs Clearance Process: Solve Vietnam Port Congestion and Certification Inspection Issues

The congestion rate of Ho Chi Minh Port and Haiphong Port in Vietnam increased by 15% in 2026 compared with last year,while the CV certification inspection time for mechanical and electrical products was extended from 3 days to 5 days,resulting in demurrage charges as high as 200 US dollars per day for many enterprises’ goods.

Zhongshen’s countermeasures:

- Cooperate with 3 local customs clearance agents in Vietnam covering major ports,enabling priority arrangement of customs clearance declaration;
- Remind customers to prepare CV certification in advance.If customers do not have the certification,we will assist in connecting with local Vietnamese certification institutions,and expedited processing is available for some products;
- Have long-term cooperation with fixed container yards,so that cargo unloading can be arranged on a priority basis after arrival,reducing average port stay time from 7 days to 4 days.

### 3.Export Tax Refund: Align with China’s Latest Policies and Vietnam’s Foreign Exchange Requirements

In 2026,China raised the tax refund rate for some building materials products exported to RCEP countries from 13% to 16%,but requires that tax refund documents must match the customs declaration form and foreign exchange receipt time,and a difference of more than 30 days will affect the tax refund processing speed.Meanwhile,Vietnamese importers need to provide a copy of the bill of lading for foreign exchange payment,and some enterprises suffered tax refund delays due to delayed foreign exchange receipt.

Zhongshen’s countermeasures:

- Dedicated staff follow up on foreign exchange receipt and payment.After Vietnamese customers make foreign exchange payment,we will notify the customer in real time and submit the tax refund application within 3 days;
- Cooperate with the green channel of China’s tax authorities,reducing tax refund review time from the industry average of 25 days to 18 days;
- Remind customers to confirm foreign exchange payment time with Vietnamese importers in advance to avoid tax refund delays caused by late payment.

## Zhongshen’s Efficiency Improvement: Supported by Data

| Service Link | Vietnam 2026 Specific Requirements | Industry Average Processing Time | Zhongshen Processing Time | Zhongshen Core Countermeasures |
| --- | --- | --- | --- | --- |
| Document Preparation | 8-digit HS code matching + consistent FORM E information | 5 days | 2 days | HS code database update + document pre-audit |
| Customs Clearance Process | CV certification inspection + port congestion response | 7 days | 4 days | Local agent cooperation + priority container yard arrangement |
| Export Tax Refund | Tax refund rate adjustment + foreign exchange receipt matching | 25 days | 18 days | Real-time foreign exchange follow-up + tax green channel |

Ms.Han said that among the Haian enterprises they serve,the average customs clearance time has been shortened by 40%,the tax refund speed is 7 days faster than the industry average,and the tariff cost for some customers has been reduced by 3 to 5 percentage points.For example,a mechanical and electrical company in Haian previously paid an extra 8% tariff for products exported to Vietnam due to incorrect HS code.After using Zhongshen’s service,they changed to the correct code and enjoyed the 3% agreed tariff rate,saving 5 percentage points of cost per order.

## Customized Services: Adapt to Different Products and Destination Countries

Zhongshen’s services are not standardized,but customized according to the products and destination countries of Haian enterprises.For example,textile enterprises in Haian exporting to Thailand need to pay attention to Thailand’s textile labeling requirements; chemical enterprises exporting to Malaysia need to prepare MSDS reports.Zhongshen will develop exclusive service solutions for each customer’s situation.For example,Mr.Dai,owner of a textile company in Haian,said that Zhongshen helped them prepare the translation of Thai textile labels,and the customs clearance time was 3 days faster than before.

Haian enterprises exporting to different countries face different policies and challenges,and choosing the right agent can help you save time and cost.Zhongshen has been deeply engaged in foreign trade for 20 years,is familiar with the latest policies of major global markets,and can provide customized export agency services for Haian enterprises.Whether you export mechanical and electrical products,building materials or textile products,and whether your destination country is Vietnam,Thailand or Malaysia,you can contact Zhongshen’s team.Ms.Han said that they will develop an exclusive solution according to your situation to help you complete the export smoothly.

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