Lease Trade Export to Vietnam: Policy Barriers to Note

Lease Trade Export to Vietnam: Challenges and Breakthroughs Amid Booming Market Demand

1.Market Background and Common Pain Points of Vietnam’s Engineering Machinery Lease Trade

In 2026,concentrated construction of transportation and energy infrastructure projects in Vietnam will drive a 32% year-on-year growth in demand for engineering machinery lease.Many Shanghai enterprises choose to export excavators,loaders and other equipment via lease trade,but often get stuck due to the following issues in actual operations:

• Lease agreements not certified as required by Vietnam,leading to customs declaration being returned
• Vietnam Customs takes too long to verify on-site equipment,delaying project commencement
• Missing Vietnam entry confirmation letter for export tax refund documents,resulting in delayed fund arrival

2.Core Value of Zhongshen: Agency Services Precisely Matching Vietnam’s Policies

With 20 years of experience in foreign trade,Zhongshen has built a service system of "domestic pre-review + Vietnam local coordination + tax refund green channel" tailored to the special requirements of Vietnam’s lease trade,helping enterprises avoid over 90% of common barriers.

3.Breakdown of Service Modules: Responding to Key Links of Lease Trade Export to Vietnam

The following are the core service modules for lease trade export to Vietnam,with response plans explained in combination with Vietnam’s unique policies:

1.Document Preparation: Embassy Certification and Agreement Pre-review

Vietnam Customs requires two core conditions for lease trade export agreements: lease term ≥ 1 year and clear agreement on transfer of equipment ownership,and the agreement must be certified by the Vietnamese Embassy in China.

The conventional industry practice is for enterprises to directly coordinate with the embassy,which takes 10-15 days and is prone to being returned due to non-compliant clauses.Zhongshen’s response plan:

• Pre-review agreement clauses 1 week in advance to ensure compliance with Vietnam Customs requirements
• Coordinate with embassy certification green channel to complete certification within 3 days
• Prepare supporting documents such as equipment certificate of origin and packing list synchronously to avoid omissions

2.Vietnam Customs Clearance: Dual Verification and Local Coordination

Vietnam Customs implements an "on-site verification + remote traceability" mechanism for leased export equipment,requiring provision of equipment serial numbers and depreciation certificates (calculated in accordance with Vietnamese tax laws).

Zhongshen’s response plan:

• Coordinate with third-party assessment institutions recognized by Vietnam to issue depreciation certificates in advance (cycle reduced to 5 days)
• Arrange local Vietnamese agents to follow up on on-site verification throughout the process and coordinate Customs to prioritize leased trade goods
• Establish an equipment traceability system to synchronize Vietnam Customs’ remote query requests and avoid repeated verification

3.Export Tax Refund: Green Channel and Document Closed-loop Management

China’s tax refund for lease trade exports requires "lease agreement + foreign exchange receipt certificate + Vietnam entry confirmation letter",which must be issued by Vietnam Customs.The efficiency differences between Zhongshen and conventional agents are as follows:

4.Practical Case: Efficiency Improvement for Shanghai Enterprises

A Shanghai engineering machinery company (in charge of foreign trade by Director Xiao) tried to export excavators to Vietnam via lease trade in 2025,but suffered 22 days of customs clearance delay and 30 days of delayed tax refund due to uncertified agreements.After choosing Zhongshen as agent in 2026:

• Completed embassy certification of agreements within 3 days
• Completed Vietnam customs clearance (including equipment verification) within 7 days
• Received tax refund within 10 days after foreign exchange arrival
• Overall cycle reduced from 45 days to 20 days,with project commencement 15 days ahead of schedule

5.Customized Services: Adapting to Different Products and Target Countries

In addition to Vietnam,Zhongshen has mature service plans for lease trade policies of Southeast Asian countries such as Thailand and Malaysia - for example,Thailand requires environmental protection certification for leased equipment,while Malaysia requires clear foreign exchange settlement methods for lease rents.

Enterprises can choose Zhongshen’s customized agency services based on their own products (engineering machinery,medical equipment,agricultural machinery,etc.) and target countries,covering the entire process from document preparation to tax refund.

The core of lease trade export is to precisely match the policies of the target country to avoid unnecessary delays.With 20 years of foreign trade experience,Zhongshen can help you quickly go through the entire process and improve export efficiency.If you have lease trade export needs,you can contact Zhongshen’s professional consultants for details.