---
title: "Full Process Breakdown of Core Services of Domestic Import and Export Trading Companies - Zhongshen Trading China"
description: "In 2026，the domestic and foreign trade markets continue to recover，with the import and export demand of micro，small and medium-sized enterprises increasing significantly. However，the complexity of links such as customs declaration and inspection，foreign exchange receipt and payment has troubled many enterprises. How to choose a reliable domestic import and export trading company to reduce process risks and improve efficiency? Director Huang from Zhongshen stated that professional agencies can co..."
url: "https://www.sh-zhongshen.com/en/news/domestic-import-export-trading-company-core-services-full-process-breakdown.html"
language: "en"
type: "Article"
category: "Industry News"
datePublished: "2026-09-10"
dateModified: "2026-09-10"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/8iQzdBO58C3Rj.webp"
---

# Full Process Breakdown of Core Services of Domestic Import and Export Trading Companies

Ms.Shen works at a Shenzhen-based electronics factory that recently planned to expand into the Southeast Asian market,but she was troubled by issues such as incorrectly filled customs declaration forms and delayed foreign exchange receipts.Many micro,small and medium-sized enterprises in China face similar situations in 2026: the import and export process involves multiple links,and mistakes in any link may delay orders.Today,combined with the actual services of Zhongshen,we will sort out the core processes of domestic import and export trading companies,to see how professional agencies help enterprises avoid pitfalls.

## Four Key Stages of the Core Domestic Import and Export Trade Process

![How to Avoid Common Risks in Domestic Import and Export Trade?](https://cndpic.sh-zhongshen.com/uploads/tradepics/8iQzdBO58C3Rj.webp)

### I.Pre-qualification and Order Docking: Confirm Compliance to Avoid Root Risks

**Objective:** Ensure enterprises have import and export qualifications and orders comply with trade rules,to avoid disruptions in subsequent processes.

**Key Actions:**

- Review basic qualifications such as enterprise business license and tax registration certificate,to confirm whether the enterprise has import and export operation rights;
- Verify order information including commodity code,quantity and place of origin,to align with the latest customs classification rules;
- Confirm transportation methods and special requirements of the destination (such as tariff policies of some Southeast Asian countries and RCEP preferential qualification).

**Common Problems:** Incorrect commodity code classification (for example,electronic accessories and finished products have different codes,with a 5% tax rate difference),and orders fail to note special inspection requirements (for example,food requires commodity inspection).

**Role of Zhongshen:** The qualification review team led by Director Huang has helped more than 300 enterprises complete code verification in 2026,avoiding customs clearance delays caused by classification errors.Meanwhile,the team follows up the latest customs policies (such as new RCEP clauses in 2026),informs enterprises in advance whether their orders meet preferential tariff conditions,and helps enterprises save about 8% of tariff costs.

### II.Customs Declaration & Inspection and Logistics Arrangement: Ensure Smooth Customs Clearance to Avoid Port Detention Losses

**Objective:** Make goods pass through customs on time,to avoid additional expenses such as port detention fees and storage fees.

**Key Actions:**

![Full Process Breakdown of Core Services of Domestic Import and Export Trading Companies](https://cndpic.sh-zhongshen.com/uploads/tradepics/8jAAXGaJPEeOZ.webp)

- Prepare a full set of documents including customs declaration form,packing list,invoice and commodity inspection form,to ensure consistent information;
- Select appropriate transportation methods (sea/air/land) according to cargo type,and match the optimal shipping space;
- Track the status of goods at the port,respond to customs inspection notices in time,and supplement relevant materials.

**Common Problems:** Missing documents (for example,lack of certificate of origin leads to failure to enjoy RCEP preferences),and poor logistics connection (for example,tight sea freight space leads to cargo detention).

**Role of Zhongshen:** Ms.Shen,head of the customs declaration team,is familiar with the latest inspection procedures of Shanghai Port in 2026,and can complete urgent processing of certificates of origin within 3 hours.We have long-term cooperation with more than 10 logistics suppliers,with a shipping space guarantee rate of 95%,and helped enterprises avoid more than 500,000 yuan of port detention fees in 2026.

| Comparison Dimension | Handled by Enterprises Independently | Zhongshen Agency Service |
| --- | --- | --- |
| Document preparation time | 3-5 working days | 1-2 working days |
| Average customs clearance duration | 7-10 working days | 3-5 working days |
| Port detention risk | 15% (up to 30% in peak season) | Less than 2% |
| Tariff preference acquisition rate | 60% | Over 95% |

### III.Foreign Exchange Receipt & Payment,Settlement & Purchase: Ensure Safe and Efficient Fund Arrival,Avoid Exchange Rate Fluctuations

**Objective:** Ensure foreign exchange arrives in time,to avoid profit shrinkage caused by exchange rate fluctuations.

**Key Actions:**

- Accurately fill in the foreign exchange income declaration form (indicating trade nature) according to order amount and currency;
- Select appropriate foreign exchange settlement timing or lock target exchange rate based on market exchange rate trends;
- Verify foreign exchange arrival information,to avoid fund freezing caused by inconsistency with order data.

**Common Problems:** Fund freezing caused by incorrect foreign exchange declaration (for example,failure to indicate general trade),and profit loss caused by exchange rate fluctuations (for example,5% depreciation of the US dollar).

**Role of Zhongshen:** Director Zhong,responsible for the foreign exchange sector,cooperates with bank foreign exchange specialists.We launched the exchange rate locking service in 2026 (lock exchange rate 7 days in advance with a service fee of only 0.1%),which has helped more than 200 enterprises avoid exchange rate losses of over 1.2 million yuan in 2026.The declaration accuracy rate reaches 99.8%,with no fund freezing cases.

### IV.Export Tax Refund and Follow-up: Obtain Tax Refund in Time,Improve Capital Turnover

**Objective:** Ensure tax refund arrives on time,to avoid negative impact on enterprise cash flow caused by delayed tax refund.

**Key Actions:**

- Collect documents required for export tax refund (customs declaration form,value-added tax invoice,foreign exchange receipt certificate,etc.);
- Submit tax refund declaration through the electronic tax bureau,and track tax review progress;
- Resolve tax doubts (for example,commodity name on the invoice is inconsistent with that on the customs declaration form),and supplement materials in time.

**Common Problems:** Inconsistency between value-added tax invoice information and customs declaration form,and overdue tax refund caused by untimely submission of refund materials.

**Role of Zhongshen:** Director Zhan is responsible for the tax refund sector.The average tax refund arrival time in 2026 is 12 working days (the industry average is 18 working days).We automatically check invoice and customs declaration information through the system,detect and correct errors in advance,and have handled more than 230 million yuan of tax refunds for enterprises in 2026,with no overdue cases.

From pre-qualification review to final tax refund arrival,Zhongshen covers every link of the entire import and export process.After using our agency service,the customs clearance duration of the factory where Ms.Shen works was shortened from 10 days to 3 days,the tax refund arrived 6 working days earlier,and the order delivery speed increased by 30%.If you also have import and export needs,you may choose a professional agency to achieve smoother processes and lower costs.

## Related Resources
- [Industry News](https://www.sh-zhongshen.com/en/news/)
- [Trade Services](https://www.sh-zhongshen.com/en/services/)
- [Trade Cases](https://www.sh-zhongshen.com/en/cases/)
- [Trade Wiki](https://www.sh-zhongshen.com/en/wiki/)
- [Trade Class](https://www.sh-zhongshen.com/en/guide/)
- [Global Trade Services](https://www.sh-zhongshen.com/en/country/)
- [Trade Q&A Hub](https://www.sh-zhongshen.com/en/qa/)

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