---
title: "List of Export Customs Declaration Documents & Required Documents - Zhongshen Trading China"
description: "In 2026，the export volume of Shanghai new energy vehicle parts to the EU increased by 28% year-on-year，but the upgraded EU New Battery Regulation and Carbon Border Adjustment Mechanism led to a 15% increase in customs declaration delay rate. What is included in export customs declaration documents? Ms. Duan from Zhongshen pointed out that apart from conventional documents，enterprises need to focus on special documents such as battery traceability reports and CE certification. Pre-arrangement can..."
url: "https://www.sh-zhongshen.com/en/news/export-customs-declaration-documents-list.html"
language: "en"
type: "Article"
category: "Industry News"
datePublished: "2026-09-26"
dateModified: "2026-09-26"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/tg5FwyiHfFmYQ.webp"
---

# List of Export Customs Declaration Documents & Required Documents

## 1.Market Background and Customs Declaration Challenges for Exporting New Energy Products to the EU in 2026

In 2026,the export scale of Shanghai new energy vehicle parts to the EU market increased by 28% year-on-year,among which core components such as batteries and motors account for more than 60%.However,the recently updated EU New Battery Regulation,Product Safety Regulation and the implemented Carbon Border Adjustment Mechanism (CBAM) have put forward stricter requirements for the compliance of customs declaration documents.Many enterprises are detained at customs due to undeclared battery traceability information or non-compliant carbon footprint reports,and some batches are delayed for more than 7 days,which directly affects the order delivery cycle.

![Key Preparation Tips for Export Customs Declaration for Efficient Clearance](https://cndpic.sh-zhongshen.com/uploads/tradepics/tg5FwyiHfFmYQ.webp)

As a foreign trade agency service provider with more than 20 years of deep experience in Shanghai,Zhongshen has helped more than 120 new energy enterprises solve pain points related to customs declaration documents targeting the special policies of the EU market.Its core value lies in "preliminary policy sorting + document pre-audit" to avoid compliance risks in advance.

## 2.Core Module Breakdown of Export Customs Declaration Documents (Taking EU-bound New Energy Products as Example)

### 1.Basic document module: Additional compliance requirements specific to the EU

Basic documents for conventional export customs declaration include bill of lading,commercial invoice and packing list.For the EU market,3 additional categories of special documents are required:

- Battery products: EU Battery Traceability Report is mandatory from 2026 (must include information such as origin of battery raw materials and recycling ratio);
- Electronic products: CE certification certificate (must correspond one-to-one with product model and batch,and the validity period shall not exceed 2 years);
- High energy consumption products: Energy efficiency grade label required by EU ErP Directive (must mark product energy efficiency grade and test report number).

Zhongshen’s solution: Ms.Duan mentioned that the team will check the validity and model matching of CE certificates 3 working days in advance.If any inconsistency is found,we will assist in connecting with EU-authorized third-party institutions to complete supplementary procedures,avoiding the inability to clear customs after arrival.For battery traceability reports,Zhongshen has connected with the EU battery passport system to help enterprises complete information entry and verification quickly.

### 2.Supplementary documents for customs clearance: Addressing EU green barriers

In 2026,EU CBAM officially covers 7 categories of products including batteries and steel.Enterprises that fail to provide carbon footprint reports may be levied additional tariffs (the maximum tax rate is 5%).In addition,EU customs has stepped up inspection on "under-declared value" and requires price assessment reports issued by third-party institutions.

![Zhongshen: Full Process Sorting of Export Customs Declaration Documents](https://cndpic.sh-zhongshen.com/uploads/tradepics/TG7IS65aBuXVG.webp)

| Product Type | Additional Documents Required by the EU | Zhongshen Corresponding Service |
| --- | --- | --- |
| New Energy Battery | Carbon footprint accounting report,battery recycling commitment letter | Connect with EU-recognized carbon verification institutions,complete report review within 5 working days |
| Consumer Electronics | RoHS test report,Safety Data Sheet (SDS) | Provide RoHS report template,assist enterprises to connect with testing institutions |
| Chemical Raw Materials | REACH registration number,dangerous goods identification certificate | Verify the validity of REACH registration number,pre-declare dangerous goods information |

### 3.Export tax refund related documents: Key connection to improve tax refund efficiency

Many enterprises suffer tax refund delays due to inconsistency between customs declaration documents and tax refund documents (such as inconsistent invoice amount with customs declaration,packing list weight error exceeding 1%).Zhongshen’s connection plan includes:

- Check the consistency of "product name,quantity,amount" among VAT invoice,customs declaration form and packing list before customs declaration;
- Submit the customs declaration tax refund copy and foreign exchange receipt certificate required for tax refund to the tax authority within 1 working day after customs declaration;
- Arrange dedicated staff to follow up the tax refund progress,and correct minor problems in time (such as incomplete information in the invoice remarks column).

Data shows that the average tax refund cycle of enterprises served by Zhongshen is shortened from 25 days (industry average) to 18 days.Last year,3 enterprises received tax refunds more than 10 days in advance due to smooth document connection.

## 3.Experience Summary of Zhongshen on Improving Customs Clearance Efficiency

Ms.Duan shared two practical cases: When a Shanghai battery enterprise exported to Germany,it prepared the battery traceability report and CE certificate in advance according to the list provided by Zhongshen,and completed customs clearance in only 2 working days,60% faster than the industry average of 5 working days.For another enterprise exporting motors to France,Zhongshen checked the matching degree between the energy efficiency label and ErP Directive in advance,avoiding the risk of re-inspection required by customs.

The core experience lies in "three advances": sort out target country policies 10 working days in advance,audit all documents 5 working days in advance,pre-declare customs information 3 working days in advance,reducing document errors from the source.

## 4.Suggestions on Choosing Customized Agency Services

Requirements for customs declaration documents vary significantly for different products exported to different countries.For example,textiles exported to Southeast Asia only require conventional documents,while electronic products exported to the United States need additional FCC certification,and food exported to Australia requires quarantine certificates.According to your product type and target market,Zhongshen can provide customized exclusive list of customs declaration documents and pre-audit services,helping enterprises avoid delays,fines and order losses caused by document problems.

If you have demand for sorting out export customs declaration documents,you can contact the professional team of Zhongshen,and we will provide targeted solutions according to your product characteristics.

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