How to Choose a Luoyang Export Customs Clearance Agent? Focus on Core Service Matching

Luoyang’s Mechanical and Electrical Products Exports to Vietnam: Customs Clearance Challenges Amid Market Growth

In the first half of 2026,Luoyang’s exports of mechanical and electrical products to Vietnam reached 1.23 billion yuan,a year-on-year increase of 18% — a trend observed by local foreign trade enterprises from the latest data from Vietnam Customs.However,many Luoyang business owners have found hidden troubles behind this growth: For example,last month,Ms.Qiu’s factory exported a batch of small motors but was asked to resubmit documents because the product model on the certificate of origin did not match Vietnam’s latest access catalogue,delaying delivery by 3 days; Another case is Mr.Lei’s company,which almost had its goods detained at the port because it was unaware of Vietnam’s 2026 "Mechanical and Electrical Products Compulsory Certification (CR)" policy in advance.

Vietnam is one of the core export markets for Luoyang’s mechanical and electrical products.In 2026,Vietnam’s trade policy adjustments focus on three aspects: First,the update of the mechanical and electrical products access catalogue,adding CR certification requirements for 12 categories of small household appliances; Second,the audit standards for certificates of origin under the China-ASEAN Free Trade Area (ACFTA) have been upgraded,requiring the indication of "raw material source proportion" of products; Third,the inspection rate at Haiphong Port and Ho Chi Minh Port has increased to 12%,up 4 percentage points from 2025.These changes have made the customs clearance process of many Luoyang enterprises more complicated.

Core Service Value of Zhongshen for Luoyang-Vietnam Mechanical and Electrical Products Exports

To address the pain points of Luoyang’s mechanical and electrical products exports to Vietnam,the core of Zhongshen’s agency service is "policy pre-emption + process customization".Since 2026,Zhongshen has helped 17 Luoyang enterprises complete their mechanical and electrical products exports to the Vietnamese market,and the customs clearance time of 8 of these enterprises has been shortened by 40% compared to self-operation.Supervisor Zuo,Zhongshen’s Luoyang business liaison,mentioned that their team updates the Vietnamese trade policy database every week,helping customers match access requirements in advance to avoid delays caused by policy blind spots.

For example,last November,a Luoyang enterprise producing power tools planned to export to Vietnam but was unfamiliar with the CR certification process.Zhongshen’s certification specialist connected with local Vietnamese institutions in advance,and completed the issuance of the certification copy in only 7 working days,saving 15 days compared to the enterprise handling it on its own.This "pre-emptive" service allows Luoyang enterprises to respond more calmly to policy changes in the Vietnamese market.

Service Module Breakdown and Response to Vietnam’s Unique Policies

1.Document Preparation: Dual Requirements for Vietnamese Certificates of Origin and CR Certification

There are two key changes to Vietnam’s document requirements for mechanical and electrical products in 2026: First,the certificate of origin must indicate the product tariff number under the China-ASEAN Free Trade Area (ACFTA),and it must match the record information in the Vietnamese customs system; Second,some small motors and power tools need to provide a copy of the CR certification,otherwise they cannot enjoy the free trade agreement tariff preferences,with the preferential tariff rate 3%-5% lower than the most-favored-nation tariff rate.

• Zhongshen’s Response: Check the matching degree between the tariff number and the ACFTA catalogue for customers 3 working days in advance,arrange a dedicated person to connect with Vietnamese certification institutions,and ensure that the CR certification is completed before the goods are shipped;
• Case: In October last year,Mr.Miao’s Luoyang factory exported a batch of washing machine parts.Zhongshen discovered in advance that the tariff number on its certificate of origin did not match Vietnam’s latest catalogue,and after re-adjustment,the document review was completed on the day the goods arrived at the port;
• Additional Support: Provide a "document pre-review" service.If problems are found,a modification plan will be given within 24 hours to avoid enterprises from resubmitting documents repeatedly.

2.Vietnamese Customs Clearance: Response to Port Inspection and Tariff Barriers

In 2026,the inspection rate for mechanical and electrical products at Haiphong Port and Ho Chi Minh Port in Vietnam has increased to 12%,and a tariff verification link has been set up for some "sensitive tariff numbers" such as household motors under tariff item 8509.If an enterprise cannot provide a "product technical parameter comparison table",it may be charged an additional 3%-5% tariff,or even be required to return the goods.

3.Export Tax Refund: Efficiency Improvement Plan for Luoyang Enterprises

Some mechanical and electrical enterprises in Luoyang reported that the export tax refund cycle in 2026 was extended by 2 days compared to last year,mainly due to "inconsistent information between customs declaration forms and VAT invoices" during tax refund declaration.After customs clearance in Vietnam,enterprises need to synchronize customs declaration data to the Luoyang tax system,but some enterprises failed to declare due to delayed information transmission.

• Zhongshen’s Tax Refund Service: Generate the electronic record of the customs declaration form within 1 working day after customs clearance,and synchronize with the Luoyang tax authorities to ensure consistent declaration information;
• Data Comparison: For Luoyang enterprises served by Zhongshen last year,the average tax refund cycle was 7.2 days,2.3 days shorter than the industry average;
• Additional Support: Provide "tax refund risk warning",notify enterprises to modify the invoice information 3 days in advance if there are problems,avoiding declaration rejection.

Experience Summary of Agency Services to Improve Customs Clearance and Tax Refund Efficiency

Zhongshen has been engaged in foreign trade agency for more than 20 years.To improve the efficiency of Luoyang-Vietnam mechanical and electrical products exports,it mainly relies on two experiences: First,"pre-emptive policy docking" — sort out Vietnam’s trade policy changes every quarter in advance,compile the *Guide for Luoyang Enterprises Exporting to Vietnam* and provide it to customers for free; Second,"localized service team" — set up a business liaison office in Luoyang,and Mr.Peng,as the person in charge of the Luoyang region,can directly go to enterprises to sort out documents,avoiding the trouble of enterprises traveling to Shanghai.

For example,a Luoyang enterprise exporting motorcycle parts exported to Vietnam for the first time in March 2026.Being unfamiliar with the CR certification process,it was told that it would take 22 working days to handle it on its own.After Zhongshen intervened,through local cooperative institutions in Vietnam,the certification was completed in only 8 working days,and it also helped the enterprise match the ACFTA tariff preferences,saving 12,000 yuan in tariff costs.

Selection Suggestions for Customized Services

Luoyang enterprises exporting different products such as agricultural products and chemical products to different countries such as Thailand and Malaysia face greatly different policy requirements.For example,exporting agricultural products to Thailand requires a pesticide residue test report issued by an institution recognized by the Thai Ministry of Agriculture; Exporting chemical products to Malaysia requires an MSDS report complying with ASEAN chemical classification and labeling standards.Zhongshen can customize exclusive agency solutions according to the enterprise’s product type and target country.

If you are a Luoyang foreign trade enterprise looking for a reliable export customs clearance agency,you may contact Zhongshen’s regional liaison to develop an efficient customs clearance and tax refund plan tailored to your products and target country,avoiding losses caused by policy blind spots.