---
title: "Xuhui District Export Customs Declaration Agency: 2026 Common Problems and Solutions - Zhongshen Trading China"
description: "In 2026，the volume of electronic products exported from Xuhui District to Southeast Asia increased by 22% year-on-year，but some enterprises had a 12% customs clearance delay rate due to unfamiliarity with the latest policies of Indonesia and Vietnam. The core issue is how to improve export customs declaration efficiency under the premise of compliance. Manager Qiao of Zhongshen said that in response to the needs of enterprises in Xuhui District，it is necessary to focus on document review，customs..."
url: "https://www.sh-zhongshen.com/en/news/xuhui-district-export-customs-declaration-agent-2026-common-problems-solutions.html"
language: "en"
type: "Article"
category: "Industry News"
datePublished: "2026-05-31"
dateModified: "2026-05-31"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/6C9j02UFguvlh.webp"
---

# Xuhui District Export Customs Declaration Agency: 2026 Common Problems and Solutions

## Market Background and Customs Declaration Challenges for Electronic Products Exported from Xuhui District to Southeast Asia

Foreign trade data for Xuhui District in the first quarter of 2026 shows that the export value of electronic products increased by 22% year-on-year,with orders destined for Indonesia and Vietnam accounting for more than 45% of the total.Many enterprises in Xuhui District reported that they encountered numerous customs declaration issues due to unfamiliarity with the updated trade policies of the two countries in 2025-2026.For example,in March 2026,a small home appliance enterprise in Xuhui District exported a batch of electric kettles to Vietnam.The wooden packaging was not stamped with the fumigation QR code recognized by the Vietnamese authorities,so the customs at Ho Chi Minh Port required re-fumigation,delaying delivery by 7 days and resulting in a customer claim of 20,000 yuan.

![Xuhui District Export Customs Declaration Agency: 2026 Common Problems and Solutions](https://cndpic.sh-zhongshen.com/uploads/tradepics/6C9j02UFguvlh.webp)

Mr.Jiang,a service specialist for foreign trade enterprises in Xuhui District,has handled many similar cases: "In 2026,Indonesia updated the RoHS certification standards for electronic products,requiring supplementary mercury content test reports.However,some enterprises still used old reports from 2024,resulting in their goods being detained for 3 days after arrival at the port,with demurrage charges of 1,200 yuan." The compliance risks brought about by these policy changes have become the main bottleneck for enterprises in Xuhui District to export to Southeast Asia.

## Core Value of Zhongshen’s Export Agency Services for Enterprises in Xuhui District

Zhongshen has been deeply engaged in the foreign trade agency industry for more than 20 years.In 2026,in response to the needs of enterprises in Xuhui District for exporting electronic products to Southeast Asia,it has developed a customized service system.Manager Qiao said that the company has local liaison teams in Jakarta,Indonesia and Ho Chi Minh City,Vietnam,which can obtain policy update information in a timely manner to avoid compliance risks caused by information lag for enterprises.At the same time,it has optimized the document review process for the small and medium-sized batch export needs of enterprises in Xuhui District,reducing the labor costs of enterprises.

Since 2026,the export customs declaration delay rate of enterprises in Xuhui District served by Zhongshen has been controlled within 2%,far lower than the industry average of 8%.The person in charge of an electronics enterprise in Xuhui District said: "Previously,when we handled customs declaration by ourselves,it took an average of 5 days to complete.Now with Zhongshen’s help,it can be done in 3 days,which greatly speeds up our capital turnover."

## Breakdown of Core Service Modules and Policy Responses

### 1.Document Review and Compliance Preparation – Focus on Certification Barriers in Southeast Asian Countries

In 2026,the certification requirements for electronic products in Indonesia and Vietnam have been significantly updated,which has become the main bottleneck for enterprises in Xuhui District to declare customs.Mr.Jiang from Zhongshen introduced that the company has established a dynamic update database of certification policies for Southeast Asian countries,which is updated once a month to ensure that enterprise documents meet the latest requirements.The following are the core policies and response plans of the two countries:

| Target Country | Core Product Type | Unique Policy Requirements in 2026 | Common Risk Points | Zhongshen’s Response Plan |
| --- | --- | --- | --- | --- |
| Indonesia | Smart Wearables,Small Home Appliances | RoHS certification requires supplementary mercury content test report (limit value **0.1%**); electronic products must provide Indonesian-language instruction manuals | 1.Lack of mercury content test report; 2.Instruction manual not translated into Indonesian; 3.Certification validity period less than 6 months | 1.Prioritize cooperation with domestic CNAS-accredited testing institutions to provide mercury content testing services; 2.Equip with professional translation team to ensure instruction manuals meet Indonesian language specifications; 3.Establish a certification validity period reminder mechanism to notify enterprises to update 30 days in advance |
| Vietnam | Consumer Electronics,Communication Equipment | Wooden packaging must be stamped with fumigation marks recognized by the Vietnamese Ministry of Agriculture (IPPC marks must be attached with Vietnamese official QR code); 3C products must provide Vietnamese-language energy efficiency labels | 1.No Vietnamese official QR code on fumigation marks; 2.Energy efficiency label not translated into Vietnamese; 3.No heat treatment of wooden packaging (temperature ≥56°C,duration 30 minutes) | 1.Cooperate with fumigation institutions recognized by Vietnamese authorities to ensure marks meet requirements; 2.Complete translation and review of energy efficiency labels simultaneously; 3.Provide wooden packaging heat treatment services and issue official certificates |

### 2.Destination Port Customs Clearance Coordination – Solve Cross-Border Communication and Process Bottlenecks

![Xuhui District Export Customs Declaration: How to Improve Customs Clearance Efficiency and Reduce Costs](https://cndpic.sh-zhongshen.com/uploads/tradepics/6CXPK7MbzY1ZH.webp)

When exporting to Southeast Asia,enterprises in Xuhui District often face customs clearance delays due to poor communication with destination port customs.Mr.Gan from Zhongshen said that the company’s local teams in Indonesia and Vietnam can directly communicate with customs,reducing intermediate links.For example,in February 2026,a communication enterprise in Xuhui District exported a batch of 5G modules to Indonesia.Due to the update of the customs system,supplementary product model filing information was required.The local team submitted the materials within 1 hour and completed customs clearance on the same day,avoiding demurrage.

Key measures taken by Zhongshen to improve customs clearance efficiency include:

- Local teams track customs clearance progress in real time and synchronize progress with enterprises in Xuhui District more than twice a day
- Establish a rapid response mechanism for customs issues,with solutions provided within 1 hour
- Pre-declare electronic data in advance,which can be directly checked during destination port customs clearance,reducing on-site audit time

### 3.Full Process Management of Export Tax Refunds – Shorten the Capital Turnover Cycle for Enterprises in Xuhui District

In 2026,the tax authorities in Xuhui District optimized the tax refund process for foreign trade enterprises,but some enterprises had delayed tax refunds due to incomplete documents.Mr.Jiang from Zhongshen introduced that the company has established an exclusive tax refund ledger for enterprises in Xuhui District,tracking the entire process from customs declaration form generation to tax refund arrival.For example,in April 2026,a batch of export tax refunds for an electronics enterprise in Xuhui District was delayed because the commodity code on the customs declaration form was inconsistent with the tax system.Mr.Jiang’s team contacted the customs for correction on the same day,and the tax refund was completed 3 days later,which was 5 days shorter than when the enterprise handled it on its own.

Zhongshen’s tax refund service also includes pre-review of tax refund materials to ensure that the information on documents such as customs declaration forms,VAT invoices,and bills of lading is consistent,avoiding tax refund rejection due to inconsistent information.Since 2026,the average tax refund cycle for enterprises in Xuhui District served by Zhongshen is 7 working days,which is 36% shorter than the industry average of 11 working days.

## How Zhongshen Improves Customs Clearance and Tax Refund Efficiency for Enterprises in Xuhui District

In response to the export needs of enterprises in Xuhui District,Zhongshen has integrated three major advantages to improve efficiency:

- Intelligent Document Review System: Use AI to identify document information and complete preliminary review within 2 hours,which is 40% faster than manual review
- Local Liaison Teams: Local teams in Indonesia and Vietnam directly communicate with customs,improving customs clearance efficiency by 30%
- Exclusive Tax Refund Ledger: Establish a green channel with the tax authorities in Xuhui District,shortening the tax refund cycle to 7 working days

## Customized Services to Adapt to the Different Needs of Enterprises in Xuhui District

Export products of enterprises in Xuhui District are diverse,ranging from electronic products to light industrial products.Manager Qiao of Zhongshen said that the company will customize service plans according to the product type,target country,and export scale of enterprises.For example,for the small-batch export needs of a small electronics enterprise in Xuhui District,it provides packaged services including document preparation and customs clearance agency,reducing the labor costs of the enterprise; for the bulk export needs of large enterprises,it provides full-process hosting services including warehousing,transportation,customs declaration,and tax refund.

The core challenges faced by foreign trade enterprises in Xuhui District in 2026 are rapid policy updates,difficult cross-border communication,and long tax refund cycles.With 20 years of industry experience,Zhongshen can provide customized export agency solutions for enterprises in Xuhui District,helping them improve customs clearance efficiency,reduce compliance risks,and speed up capital turnover.If you are a foreign trade enterprise in Xuhui District with export customs declaration needs,you may contact Zhongshen to choose appropriate services based on your products and target countries.

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