--- title: "What Core Compliance Nodes and Key Operational Details Are Included in the Full Process of Export Customs Declaration?" description: "Solid wood furniture manufacturers that have just entered the foreign trade industry are unfamiliar with export customs declaration processes，document review and risk management，and worry that operational errors will lead to port detention，customs detention，delayed order delivery，and even high additional costs. By dismantling the customs declaration process in the full chain，pre-reviewing document details，connecting core nodes，and formulating abnormal plans，compliance can be implemented，and at t..." url: "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html" language: "en" type: "Q&A" category: "Freight Forwarding Q&A" datePublished: "2026-08-21" dateModified: "2026-08-21" brand: "Zhongshen Trading China" answerCount: 9 --- # What Core Compliance Nodes and Key Operational Details Are Included in the Full Process of Export Customs Declaration? ## Question I work for a solid wood furniture manufacturer in Shanghai that has just entered the foreign trade industry. We have a batch of customized solid wood dining chairs to export to Germany this month, which is our first foreign trade order. We were already worried about mistakes, and last week we heard from peers that an enterprise made a mistake in filling in customs declaration materials and had non-compliant documents, resulting in the goods being detained at the port for a week. They not only paid nearly 100,000 yuan in liquidated damages to the customer, but also spent more than 30,000 yuan in port detention fees. I am very anxious now and can't even eat well. I want to know, what is the full process of export customs declaration for ordinary goods like ours? What details should we pay attention to in document review? If we encounter abnormal situations such as customs detention and port detention, how should we deal with them emergently? Also, are there any common customs declaration misunderstandings in the industry that can be avoided in advance, so that my first order will not ruin our reputation? ## Answers ### Answer 1 — Best Answer First of all，pre-document review details: focus on checking the accuracy of the **HS Code**. Solid wood dining chairs should correspond to the correct code (such as 9401619000) to avoid customs valuation or detention caused by wrong code classification. At the same time，check that the issuance date and title of the **Fumigation Certificate** (required for solid wood goods) are completely consistent with the information on the bill of lading and commercial invoice，and any alteration or information conflict is strictly prohibited. In addition，the quantity，unit price and transaction method of the goods in the customs declaration form must strictly match the commercial invoice，with a deviation of no more than 5%. Core node connection: Submit the full set of pre-approved documents to the cooperative customs broker 1-2 working days in advance to ensure synchronous docking with the port manifest information. After the customs broker completes the declaration，follow up the customs receipt immediately. If a release notice is received，immediately synchronize with the logistics team to arrange shipping. If an inspection notice is received，prepare supporting materials as soon as possible to cooperate with the inspection to avoid delays. Abnormal plan: If you are required to delete the declaration and re-declare due to inconsistent documents，complete the data correction and re-declare within the port **Free Storage Period** to avoid port detention fees. If the goods are detained by customs，immediately provide material certificates of goods，procurement contracts and other materials，entrust professional agents to communicate with customs，and explain the situation to the customer to strive for delivery extension. If there is an error in the manifest information，contact the freight forwarder to urgently correct the manifest to ensure that the customs declaration information is consistent with the manifest. Final compliance implementation: After the customs declaration is completed，all documents (customs declaration form，bill of lading，fumigation certificate，etc.) shall be archived and retained for at least 5 years for subsequent customs verification，so as to ensure a closed loop of compliance in the whole process. **status:** accepted **Author:** Lucas Liu **Date:** 2026-08-21 ### Answer 2 For ordinary goods such as solid wood dining chairs, the customs valuation环节 should focus on the difference between the declared price and the market price of similar goods in the same period. If the declared price is 15% lower than the customs reference price, a valuation query will be triggered. At this time, it is necessary to provide procurement contracts, payment vouchers, cost accounting tables and other materials to prove the rationality of the price, so as to avoid port detention caused by valuation disputes. If you need to delete the declaration and re-declare, ensure that the information of the new customs declaration form is logically consistent with the original documents, and do not adjust the HS code or quantity at will, otherwise you will be included in the key monitoring list of customs, affecting the efficiency of subsequent customs declaration. In addition, under the integrated customs clearance mode, it is necessary to confirm that the declaration port of the customs declaration form is consistent with the exit port of the goods to avoid logical conflicts in cross-port declaration. **status:** suggested **Author:** Michael Zhang **Date:** 2026-08-21 ### Answer 3 The customs declaration环节 for exporting solid wood dining chairs to Germany should be synchronized with the logistics path. If you choose direct flight to Hamburg Port, you need to complete the customs declaration 3 working days in advance to ensure that the manifest information matches the customs declaration information. If you choose to transit in Rotterdam, you need to complete the secondary customs declaration pre-audit at the transit port to avoid the failure of transit due to the delay of transit manifest information. In addition, pay attention to the free storage period of the port. The free storage period for solid wood goods in Shanghai Port is usually 7 days. If it exceeds the free storage period, port detention fees will be charged at 150-200 yuan per container per day. For cargo right control, ensure that the endorsement information of the bill of lading is consistent with the title of the customs declaration form to avoid failure to pick up the goods due to unclear ownership of the cargo. At the same time, you can ask the freight forwarder to issue a manifest confirmation letter to verify the accuracy of the manifest information. **status:** suggested **Author:** Jason Wu **Date:** 2026-08-21 ### Answer 4 For the export of solid wood dining chairs to Germany, you can apply for EU VAT Deferral, which does not require pre-payment of VAT in the importing country, and directly defers the VAT payment obligation to the enterprise declaration环节, reducing the capital occupation cost. To apply for VAT deferral, you need to submit a VAT deferral application form when declaring customs, and ensure that the VAT number of the consignee in the customs declaration form is accurate. If the VAT number is wrong, you will not be able to enjoy the deferral policy, and you need to pay high VAT and late fees. In addition, pay attention to the Sino-German Bilateral Tax Agreement. The export of solid wood dining chairs can enjoy a 9% export tax rebate rate. Ensure that the HS code in the customs declaration form is consistent with the code in the tax rebate declaration to avoid the failure of the tax rebate review due to code differences. **status:** suggested **Author:** Kevin Lin **Date:** 2026-08-21 ### Answer 5 The payment collection and payment for the export of solid wood dining chairs must strictly match the customs declaration information. The difference between the received amount and the declared amount in the customs declaration form must be controlled within 5%, otherwise it will trigger the payment collection and payment verification of the State Administration of Foreign Exchange (SAFE). If there is a difference in amount due to customer deduction, you need to provide customer deduction certificates, communication emails and other materials, and submit an abnormal explanation to SAFE to avoid affecting subsequent foreign exchange settlement due to non-compliant payment collection and payment. In addition, when using CIPS RMB cross-border payment, ensure that the attachment of the SWIFT message indicates the customs declaration number, goods name and other information to facilitate SAFE verification. At the same time, the RMB exchange rate can be locked to avoid exchange difference losses. **status:** suggested **Author:** Daniel Xu **Date:** 2026-08-21 ### Answer 6 For the export of solid wood dining chairs to Germany, attention should be paid to the customs protection of intellectual property rights. If the dining chairs have a customized logo, ensure that the logo does not infringe the registered trademark rights of the local area in Germany, so as to avoid customs detention due to intellectual property infringement. You can check the trademark registration status at the European Union Intellectual Property Office (EUIPO) in advance. If there is a risk of infringement, you need to adjust the logo design immediately or obtain a trademark authorization letter. In addition, force majeure clauses should be added to the sales contract to clarify that the seller does not need to bear liquidated damages for delays caused by non-seller reasons such as customs detention and port detention. At the same time, customers can be required to issue a delivery confirmation letter to avoid legal risks caused by goods delivery disputes. **status:** suggested **Author:** Eric Zhou **Date:** 2026-08-21 ### Answer 7 When solid wood dining chairs are inspected by customs on site, cooperate with customs officers to check whether the material, quantity and specification of the goods are consistent with the information on the customs declaration form, and focus on showing the fumigation certificate to prove that the goods have been fumigated and meet the phytosanitary requirements of the EU. If the customs requires unpacking inspection, ensure that the goods are stacked neatly to facilitate the inspection of customs officers, so as to avoid the extension of inspection time due to messy goods and additional port detention fees. In addition, verify that the seal number is consistent with the seal number on the bill of lading. If the seal is damaged, take photos immediately to keep evidence, explain the situation to the freight forwarder and customs, and avoid being identified as abnormal cargo circulation. **status:** suggested **Author:** Grace Wang **Date:** 2026-08-21 ### Answer 8 For the export tax rebate of solid wood dining chairs, it is necessary to ensure the "four flows consistency", that is, the contract flow, fund flow, invoice flow and goods flow are completely matched. The consignor in the customs declaration form must be consistent with the seller of the VAT special invoice, and the received funds must be transferred from the customer's corporate account to the seller's corporate account, and third-party collection of payment is avoided, otherwise tax correspondence verification will be triggered. The tax rebate declaration must be completed within 90 days after the export of the goods. If you cannot declare on time due to special circumstances, you need to apply for an extension to the tax authority in advance to avoid being unable to get the tax rebate due to overdue. In addition, keep the original and copy of all documents for subsequent verification by the tax authority to ensure the compliance of the tax rebate process. **status:** suggested **Author:** Cindy Chen **Date:** 2026-08-21 ### Answer 9 The cost of the export customs declaration环节 for solid wood dining chairs should be included in the supply chain cost actuarial model, including customs declaration agency fees, port detention fees, inspection fees, etc. Among them, the customs declaration agency fee is usually 150-300 yuan per ticket, and the inspection fee is 500-800 yuan per container. If you choose to pre-review the documents in advance, the inspection rate can be reduced to less than 5%, reducing the inspection cost. In addition, under the FOB trade term, the seller is responsible for customs declaration. It is necessary to ensure that the customs declaration process and the logistics process are connected smoothly, so as to avoid the failure to load the ship on time due to customs declaration delays and dead freight. You can cooperate with professional foreign trade agency companies to integrate customs declaration, logistics, tax rebate and other links, reduce the overall supply chain cost and improve operational efficiency. **status:** suggested **Author:** Victor Sun **Date:** 2026-08-21 ## Related Categories - [Import Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-import-agency/) - [Export Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-agency/) - [Export Tax Rebate Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-tax-rebate/) - [Customs Declaration Q&A](https://www.sh-zhongshen.com/en/qa/cat-customs-declaration/) - [Forex Settlement Q&A](https://www.sh-zhongshen.com/en/qa/cat-forex-settlement/) - [Entrepôt Trade Q&A](https://www.sh-zhongshen.com/en/qa/cat-entrepot-trade/) - [General Trade Q&A](https://www.sh-zhongshen.com/en/qa/cat-general-trade/) ## Related Resources - [Trade Services](https://www.sh-zhongshen.com/en/services/) - [Trade Cases](https://www.sh-zhongshen.com/en/cases/) - [Trade Wiki](https://www.sh-zhongshen.com/en/wiki/) - [Trade Class](https://www.sh-zhongshen.com/en/guide/) - [Global Trade Services](https://www.sh-zhongshen.com/en/country/) ## Structured Data ```json [ { "@context": "https://schema.org", "@type": "QAPage", "inLanguage":"en", "isPartOf": { "@id":"https://www.sh-zhongshen.com/en/#website" }, "publisher":{ "@id":"https://www.sh-zhongshen.com/en/#organization" }, "mainEntity": { "@type": "Question", "name": "What Core Compliance Nodes and Key Operational Details Are Included in the Full Process of Export Customs Declaration?", "text": "I work for a solid wood furniture manufacturer in Shanghai that has just entered the foreign trade industry. We have a batch of customized solid wood dining chairs to export to Germany this month, which is our first foreign trade order. We were already worried about mistakes, and last week we heard from peers that an enterprise made a mistake in filling in customs declaration materials and had non-compliant documents, resulting in the goods being detained at the port for a week. They not only paid nearly 100,000 yuan in liquidated damages to the customer, but also spent more than 30,000 yuan in port detention fees. I am very anxious now and can't even eat well. I want to know, what is the full process of export customs declaration for ordinary goods like ours? What details should we pay attention to in document review? If we encounter abnormal situations such as customs detention and port detention, how should we deal with them emergently? Also, are there any common customs declaration misunderstandings in the industry that can be avoided in advance, so that my first order will not ruin our reputation?", "answerCount": 9, "upvoteCount": 7, "datePublished": "2026-08-21T23:25:43Z", "dateModified": "2026-08-21T23:25:56Z", "author": { "@type": "Person", "name": "Zhongshen Trading China", "url": "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html" } ,"acceptedAnswer": { "@type": "Answer", "text": "First of all，pre-document review details: focus on checking the accuracy of the HS Code . Solid wood dining chairs should correspond to the correct code (such as 9401619000) to avoid customs valuation or detention caused by wrong code classification. At the same time，check that the issuance date and title of the Fumigation Certificate (required for solid wood goods) are completely consistent with the information on the bill of lading and commercial invoice，and any alteration or information conflict is strictly prohibited. In addition，the quantity，unit price and transaction method of the goods in the customs declaration form must strictly match the commercial invoice，with a deviation of no more than 5%. Core node connection: Submit the full set of pre-approved documents to the cooperative customs broker 1-2 working days in advance to ensure synchronous docking with the port manifest information. After the customs broker completes the declaration，follow up the customs receipt immediately. If a release notice is received，immediately synchronize with the logistics team to arrange shipping. If an inspection notice is received，prepare supporting materials as soon as possible to cooperate with the inspection to avoid delays. Abnormal plan: If you are required to delete the declaration and re-declare due to inconsistent documents，complete the data correction and re-declare within the port Free Storage Period to avoid port detention fees. If the goods are detained by customs，immediately provide material certificates of goods，procurement contracts and other materials，entrust professional agents to communicate with customs，and explain the situation to the customer to strive for delivery extension. If there is an error in the manifest information，contact the freight forwarder to urgently correct the manifest to ensure that the customs declaration information is consistent with the manifest. Final compliance implementation: After the customs declaration is completed，all documents (customs declaration form，bill of lading，fumigation certificate，etc.) shall be archived and retained for at least 5 years for subsequent customs verification，so as to ensure a closed loop of compliance in the whole process.", "upvoteCount": 7, "url": "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html#acceptedAnswer", "datePublished": "2026-08-21T23:42:33Z", "author": {"@type": "Person","name": "Lucas Liu","url": "https://www.sh-zhongshen.com/en/team/lucas-liu/"} } ,"suggestedAnswer": [ { "@type": "Answer", "text": "For ordinary goods such as solid wood dining chairs, the customs valuation环节 should focus on the difference between the declared price and the market price of similar goods in the same period. If the declared price is 15% lower than the customs reference price, a valuation query will be triggered. At this time, it is necessary to provide procurement contracts, payment vouchers, cost accounting tables and other materials to prove the rationality of the price, so as to avoid port detention caused by valuation disputes. If you need to delete the declaration and re-declare, ensure that the information of the new customs declaration form is logically consistent with the original documents, and do not adjust the HS code or quantity at will, otherwise you will be included in the key monitoring list of customs, affecting the efficiency of subsequent customs declaration. In addition, under the integrated customs clearance mode, it is necessary to confirm that the declaration port of the customs declaration form is consistent with the exit port of the goods to avoid logical conflicts in cross-port declaration.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html#suggestedAnswer-2", "datePublished": "2026-08-21T23:40:59Z", "author": {"@type": "Person","name": "Michael Zhang","url": "https://www.sh-zhongshen.com/en/team/michael-zhang/"} } , { "@type": "Answer", "text": "The customs declaration环节 for exporting solid wood dining chairs to Germany should be synchronized with the logistics path. If you choose direct flight to Hamburg Port, you need to complete the customs declaration 3 working days in advance to ensure that the manifest information matches the customs declaration information. If you choose to transit in Rotterdam, you need to complete the secondary customs declaration pre-audit at the transit port to avoid the failure of transit due to the delay of transit manifest information. In addition, pay attention to the free storage period of the port. The free storage period for solid wood goods in Shanghai Port is usually 7 days. If it exceeds the free storage period, port detention fees will be charged at 150-200 yuan per container per day. For cargo right control, ensure that the endorsement information of the bill of lading is consistent with the title of the customs declaration form to avoid failure to pick up the goods due to unclear ownership of the cargo. At the same time, you can ask the freight forwarder to issue a manifest confirmation letter to verify the accuracy of the manifest information.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html#suggestedAnswer-3", "datePublished": "2026-08-21T23:38:56Z", "author": {"@type": "Person","name": "Jason Wu","url": "https://www.sh-zhongshen.com/en/team/jason-wu/"} } , { "@type": "Answer", "text": "For the export of solid wood dining chairs to Germany, you can apply for EU VAT Deferral, which does not require pre-payment of VAT in the importing country, and directly defers the VAT payment obligation to the enterprise declaration环节, reducing the capital occupation cost. To apply for VAT deferral, you need to submit a VAT deferral application form when declaring customs, and ensure that the VAT number of the consignee in the customs declaration form is accurate. If the VAT number is wrong, you will not be able to enjoy the deferral policy, and you need to pay high VAT and late fees. In addition, pay attention to the Sino-German Bilateral Tax Agreement. The export of solid wood dining chairs can enjoy a 9% export tax rebate rate. Ensure that the HS code in the customs declaration form is consistent with the code in the tax rebate declaration to avoid the failure of the tax rebate review due to code differences.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html#suggestedAnswer-4", "datePublished": "2026-08-21T23:37:31Z", "author": {"@type": "Person","name": "Kevin Lin","url": "https://www.sh-zhongshen.com/en/team/kevin-lin/"} } , { "@type": "Answer", "text": "The payment collection and payment for the export of solid wood dining chairs must strictly match the customs declaration information. The difference between the received amount and the declared amount in the customs declaration form must be controlled within 5%, otherwise it will trigger the payment collection and payment verification of the State Administration of Foreign Exchange (SAFE). If there is a difference in amount due to customer deduction, you need to provide customer deduction certificates, communication emails and other materials, and submit an abnormal explanation to SAFE to avoid affecting subsequent foreign exchange settlement due to non-compliant payment collection and payment. In addition, when using CIPS RMB cross-border payment, ensure that the attachment of the SWIFT message indicates the customs declaration number, goods name and other information to facilitate SAFE verification. At the same time, the RMB exchange rate can be locked to avoid exchange difference losses.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html#suggestedAnswer-5", "datePublished": "2026-08-21T23:30:13Z", "author": {"@type": "Person","name": "Daniel Xu","url": "https://www.sh-zhongshen.com/en/team/daniel-xu/"} } , { "@type": "Answer", "text": "For the export of solid wood dining chairs to Germany, attention should be paid to the customs protection of intellectual property rights. If the dining chairs have a customized logo, ensure that the logo does not infringe the registered trademark rights of the local area in Germany, so as to avoid customs detention due to intellectual property infringement. You can check the trademark registration status at the European Union Intellectual Property Office (EUIPO) in advance. If there is a risk of infringement, you need to adjust the logo design immediately or obtain a trademark authorization letter. In addition, force majeure clauses should be added to the sales contract to clarify that the seller does not need to bear liquidated damages for delays caused by non-seller reasons such as customs detention and port detention. At the same time, customers can be required to issue a delivery confirmation letter to avoid legal risks caused by goods delivery disputes.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html#suggestedAnswer-6", "datePublished": "2026-08-21T23:29:05Z", "author": {"@type": "Person","name": "Eric Zhou","url": "https://www.sh-zhongshen.com/en/team/eric-zhou/"} } , { "@type": "Answer", "text": "When solid wood dining chairs are inspected by customs on site, cooperate with customs officers to check whether the material, quantity and specification of the goods are consistent with the information on the customs declaration form, and focus on showing the fumigation certificate to prove that the goods have been fumigated and meet the phytosanitary requirements of the EU. If the customs requires unpacking inspection, ensure that the goods are stacked neatly to facilitate the inspection of customs officers, so as to avoid the extension of inspection time due to messy goods and additional port detention fees. In addition, verify that the seal number is consistent with the seal number on the bill of lading. If the seal is damaged, take photos immediately to keep evidence, explain the situation to the freight forwarder and customs, and avoid being identified as abnormal cargo circulation.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html#suggestedAnswer-7", "datePublished": "2026-08-21T23:27:45Z", "author": {"@type": "Person","name": "Grace Wang","url": "https://www.sh-zhongshen.com/en/team/grace-wang/"} } , { "@type": "Answer", "text": "For the export tax rebate of solid wood dining chairs, it is necessary to ensure the "four flows consistency", that is, the contract flow, fund flow, invoice flow and goods flow are completely matched. The consignor in the customs declaration form must be consistent with the seller of the VAT special invoice, and the received funds must be transferred from the customer's corporate account to the seller's corporate account, and third-party collection of payment is avoided, otherwise tax correspondence verification will be triggered. The tax rebate declaration must be completed within 90 days after the export of the goods. If you cannot declare on time due to special circumstances, you need to apply for an extension to the tax authority in advance to avoid being unable to get the tax rebate due to overdue. In addition, keep the original and copy of all documents for subsequent verification by the tax authority to ensure the compliance of the tax rebate process.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html#suggestedAnswer-8", "datePublished": "2026-08-21T23:27:17Z", "author": {"@type": "Person","name": "Cindy Chen","url": "https://www.sh-zhongshen.com/en/team/cindy-chen/"} } , { "@type": "Answer", "text": "The cost of the export customs declaration环节 for solid wood dining chairs should be included in the supply chain cost actuarial model, including customs declaration agency fees, port detention fees, inspection fees, etc. Among them, the customs declaration agency fee is usually 150-300 yuan per ticket, and the inspection fee is 500-800 yuan per container. If you choose to pre-review the documents in advance, the inspection rate can be reduced to less than 5%, reducing the inspection cost. In addition, under the FOB trade term, the seller is responsible for customs declaration. It is necessary to ensure that the customs declaration process and the logistics process are connected smoothly, so as to avoid the failure to load the ship on time due to customs declaration delays and dead freight. You can cooperate with professional foreign trade agency companies to integrate customs declaration, logistics, tax rebate and other links, reduce the overall supply chain cost and improve operational efficiency.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/core-compliance-nodes-key-operational-details-export-customs-declaration.html#suggestedAnswer-9", "datePublished": "2026-08-21T23:25:56Z", "author": {"@type": "Person","name": "Victor Sun","url": "https://www.sh-zhongshen.com/en/team/victor-sun/"} } ] } }, { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ {"@type": "ListItem", "position": 1, "name": "Home", "item": "https://www.sh-zhongshen.com/en/"},{"@type": "ListItem", "position": 2, "name": "Q&A", "item": "https://www.sh-zhongshen.com/en/qa/"},{"@type": "ListItem", "position": 3, "name": "Freight Forwarding Q&A", "item": "https://www.sh-zhongshen.com/en/qa/cat-freight-forwarding/"} ,{"@type": "ListItem", "position": 4, "name": "What Core Compliance Nodes and Key Operational Details Are Included in the Full Process of Export Customs Declaration?"} ] } ] ```