Jiashan Import and Export Agency: How to Reduce Costs, Improve Efficiency and Save Trouble in 2026?

As an important export-oriented economic node in the Yangtze River Delta,Jiashan’s total import and export volume exceeded 120 billion yuan in 2026,with small,medium and micro enterprises accounting for more than 60%.However,many enterprises reported that the full process from goods export,foreign exchange settlement to tax refund arrival involves more than 10 links,and a slight oversight may lead to delays or losses.For example,last year,an electronics enterprise in Jiashan (managed by Ms.Xu) had goods stranded at the port for 3 days due to incorrect customs declaration documents,resulting in an additional storage fee of more than 20,000 yuan.This article combines the practical experience of Zhongshen to sort out the core stages of the full process of Jiashan import and export agency,helping enterprises clarify key actions.

Core Stage Breakdown of Jiashan Import and Export Agency Full Process

1.Preparatory Stage and Commission Docking: Confirm Cooperation Boundaries to Avoid Qualification Risks

Stage Objective: Clarify the cooperation scope between both parties,review the enterprise’s qualifications and goods compliance,and avoid stagnation in subsequent processes due to qualification issues.

Key Actions:

• The enterprise provides basic qualifications such as business license and Record Form for Foreign Trade Operators;
• Clarify core information such as goods HS code,origin,quantity and amount;
• Sign an agency agreement to agree on service content,fee standards and responsibility division.

Common Problems: Some enterprises mistakenly declare unfiled goods according to the conventional process,resulting in customs declaration being returned; some enterprises are charged additional tariffs due to incorrect HS code classification.

The role of Zhongshen in this stage: 1.Qualification Pre-check: Review the enterprise’s qualifications in advance,and assist in quickly handling any missing documents (such as Foreign Trade Operators Record); 2.HS Code Review: Combine the latest 2026 tariff rules to conduct a secondary check on the codes provided by the enterprise to avoid classification errors; 3.Agreement Risk Control: Clarify clauses in the agreement such as "losses caused by incorrect documents provided by the enterprise shall be borne by the enterprise",and mark Zhongshen’s service time limit (such as completing the pre-check within 1 working day after all documents are received).Last year,a clothing enterprise in Jiashan (docked by Manager Lin) failed to confirm the origin of the goods in advance,but Zhongshen reminded them in advance to supplement the certificate of origin,avoiding a 10% tariff loss.

2.Customs Declaration,Inspection and International Transportation: Control Timeliness and Reduce Logistics Costs

Stage Objective: Ensure that goods pass customs on time,select the optimal transportation plan and control logistics costs.

Key Actions:

• Prepare customs declaration documents such as customs declaration forms,packing lists and invoices;
• Arrange inspection (if goods require commodity inspection) and obtain customs clearance documents;
• Match international transportation methods (sea/air/land transportation),book shipping space and track logistics trajectory.

Common Problems: Shipping space at ports is tight during peak seasons,and some enterprises have goods backlogged due to late booking; some enterprises are required to re-inspect due to incomplete inspection declaration documents,causing delays of 1-2 weeks.

The role of Zhongshen in this stage: 1.Customs Clearance Timeliness Guarantee: Relying on long-term cooperative relationships with Shanghai Port and Ningbo Port,shipping space can be reserved during peak seasons.Last year’s peak season helped a machinery enterprise in Jiashan (docked by General Manager Zeng) book shipping space 3 days in advance,avoiding delivery delays; 2.Full-process Inspection Agency: If goods require commodity inspection,Zhongshen arranges special personnel to connect with the commodity inspection bureau and prepare inspection documents in advance,saving an average of 5 working days compared to enterprises handling it by themselves; 3.Logistics Cost Optimization: Compare the prices and timeliness of different transportation routes.For example,in the first half of 2026,the sea freight to Europe is 40% cheaper than air freight.Zhongshen advised an electronics enterprise to choose sea transportation,saving it 120,000 yuan in logistics costs.

3.Foreign Exchange Receipt and Payment and Settlement: Avoid Exchange Rate Risks and Ensure Capital Safety

Stage Objective: Safely collect foreign exchange,settle foreign exchange at the optimal exchange rate and avoid capital losses.

Key Actions:

• The enterprise provides foreign exchange receipt account information (or use Zhongshen’s agency account);
• After foreign exchange arrives,handle foreign exchange settlement with customs declaration documents and other materials;
• If foreign exchange purchase is required (such as import business),operate at the daily exchange rate.

Common Problems: Some enterprises cannot receive foreign exchange because their accounts have not been activated for foreign exchange functions; some enterprises failed to settle foreign exchange in time when the exchange rate fluctuated,resulting in a loss of 2%-3% of profits.

The role of Zhongshen in this stage: 1.Account Support: If the enterprise has not activated a foreign exchange account,it can use Zhongshen’s compliant account to collect foreign exchange on behalf of the enterprise,avoiding delays in receiving funds due to account issues; 2.Exchange Rate Early Warning: Relying on bank cooperative resources,monitor exchange rate fluctuations in real time,and remind enterprises to settle foreign exchange in time when the exchange rate reaches the enterprise’s preset "ideal exchange rate"; 3.Settlement Efficiency: Complete foreign exchange settlement within 1 working day after all documents are received,and the funds will be directly transferred to the enterprise’s account.In March 2026,a trading enterprise in Jiashan (docked by Manager Bai) had exchange rate fluctuations,and Zhongshen reminded them to settle foreign exchange in advance,helping them earn an additional 18,000 yuan in profits.

4.Export Tax Refund Declaration and Arrival: Shorten the Cycle and Ensure Full Tax Refund

Stage Objective: Declare export tax refund on time,shorten the arrival cycle and avoid tax refund losses.

Key Actions:

• Collect tax refund documents such as customs declaration forms,VAT invoices and foreign exchange verification forms;
• Declare tax refund through the E-Port;
• Track the progress of tax audit and supplement documents in time.

Common Problems: Some enterprises have their tax refund rejected due to non-standard VAT invoices (such as inconsistent goods names with customs declaration forms); some enterprises missed the tax refund deadline (stipulated as 180 days after goods export in 2026) due to late declaration.

The role of Zhongshen in this stage: 1.Document Pre-check: Review VAT invoices,customs declaration forms and other documents in advance to ensure consistent names and quantities.Last year,it helped a furniture enterprise (docked by Ms.Shen) avoid tax refund rejection caused by incorrect invoices; 2.Declaration Efficiency: Complete E-Port declaration within 3 working days after all documents are received,saving an average of 10 working days compared to enterprises handling it by themselves; 3.Tax Refund Tracking: Arrange special personnel to connect with the tax department,track the audit progress in real time,and feedback to the enterprise and provide solutions within 1 hour if there are problems.In the first half of 2026,the average tax refund arrival cycle for Jiashan enterprises represented by Zhongshen was 15 working days,7 days faster than the industry average.

Overall,every link in the full process of Jiashan import and export agency may have risk points.Enterprises handling it by themselves not only need to invest a lot of manpower,but may also cause delays or losses due to unfamiliarity with the process.Zhongshen has been deeply engaged in foreign trade agency for more than 20 years,familiar with foreign trade policies and operation specifications in Jiashan and the Yangtze River Delta region,with special personnel responsible for docking in each link,which can help enterprises avoid risks in qualification review,customs clearance timeliness,exchange rate fluctuations,tax refund declaration and other aspects,while improving the full process efficiency.For import and export enterprises in Jiashan,choosing a professional agency company means choosing a more hassle-free and efficient foreign trade solution.