China Export to Vietnam Logistics Agency: Analysis of Full-process Service Key Points

2026 Market Background and Common Challenges of China’s Export Logistics to Vietnam

In 2026,the Regional Comprehensive Economic Partnership (RCEP) between China and Vietnam will have been implemented for nearly 5 years.As China’s core trading partner in ASEAN,Vietnam’s demand for Chinese export categories such as mechanical and electrical products,textiles and apparel,and agricultural products has grown steadily.Data from the Ministry of Industry and Trade of Vietnam shows that China’s export volume to Vietnam in the first half of the year increased by 12.3% year-on-year,of which mechanical and electrical products accounted for more than 40%.However,many enterprises often encounter practical problems when exporting to Vietnam on their own due to unfamiliarity with local policies: for example,a Shenzhen electronics enterprise exported circuit boards to Ho Chi Minh Port last year.Due to failure to complete the pre-audit of Vietnam RoHS certification in advance,the cargo was detained at the port for more than 10 days,which directly affected order delivery; a textile enterprise in Zhejiang was required to supplement materials and delayed for 7 days because the certificate of origin information did not meet the requirements of the Vietnam Customs system.

Core Value of Zhongshen’s Export to Vietnam Agency Service

In response to the special needs of the Vietnamese market,Zhongshen’s 20+ years of experience can solve the above problems in a targeted manner.The service covers the whole process from document preparation to tax rebate crediting.Supervisor Cao introduced that their core advantage is to predict Vietnam’s policy changes in advance - in 2025,Vietnam upgraded the certificate of origin requirements for imported textile fabrics,requiring an additional "production process traceability form".They updated the document template for customers half a year in advance,avoiding many delays.In addition,they have established a long-term communication mechanism with local customs and ports in Vietnam,and can quickly respond to sudden policy adjustments.

Core Module Breakdown of Export to Vietnam Logistics Agency Services

1.Customs Declaration and Inspection: Vietnam’s Unique Document Requirements and Countermeasures

Vietnam Customs has strict examination of import documents.In 2026,it further strengthened the verification of certificates of origin under RCEP,requiring supporting materials such as "goods production process traceability form" and "raw material procurement vouchers"; some sensitive products (such as food contact products and electronic components) also need to complete pre-registration documents from the Ministry of Agriculture or Ministry of Industry of Vietnam in advance.Self-exporting enterprises often face delays due to the following problems:

• Failure to complete product pre-registration in advance,so customs clearance cannot be initiated after the cargo arrives at the port
• Inconsistency between certificate of origin information and actual production process,resulting in requirement for document supplementation
• Document format does not meet the requirements of Vietnam Customs system,preventing online declaration

Supervisor Cao of Zhongshen said that they have established a Vietnam policy update database and synchronize document requirements once a month.For food contact products,they assist customers to complete pre-registration with the Ministry of Agriculture of Vietnam in advance,shortening the average customs clearance time by 3-5 days; the document team can automatically generate declaration documents that meet the format requirements according to the Vietnam Customs system,avoiding rejection caused by format errors.

2.International Transportation: Port Selection and Logistics Lead Time Optimization for Vietnam

The main ports in Vietnam are Ho Chi Minh Port,Hai Phong Port and Da Nang Port.There are great differences in congestion and declaration time restrictions among different ports.In 2026,due to the growth of container throughput in Ho Chi Minh Port,9-11 a.m.on working days is the peak of declaration,and import declaration is not accepted on weekends; Hai Phong Port opens a priority channel for cold chain goods,while Da Nang Port has low throughput but limited coverage of inland transportation.Mr.Peng of Zhongshen summarized the adaptation scenarios of each port:

Mr.Peng mentioned that last year a Shanghai agricultural product enterprise originally shipped through Ho Chi Minh Port,and the cargo deteriorated due to weekend delay.After switching to the cold chain channel of Hai Phong Port,the customs clearance time was shortened from 7 days to 3 days.They will recommend the optimal port combination according to the customer’s delivery date,and at the same time sign a long-term agreement with local Vietnamese truck fleets to ensure the inland transportation timeliness.

3.Warehouse Management: Policies and Utilization of Vietnam Bonded Warehouses

Vietnam’s bonded warehouses are divided into customs-supervised warehouses and free trade zone (FTZ) warehouses.In 2026,Vietnam further relaxed tax incentives for FTZ warehouses - imported goods stored in the warehouse are exempt from tariffs within 180 days,and extension can be applied for if exceeding 180 days.However,some enterprises are not familiar with the bonded warehouse operation process,resulting in the failure of goods to enter or exit the warehouse in time.

General Manager Cheng of Zhongshen introduced that they cooperate with 2 FTZ bonded warehouses in Ho Chi Minh Port and Hai Phong Port,which can provide customers with services such as cargo temporary storage,sorting and labeling.For example,a Zhejiang furniture enterprise stored goods in the bonded warehouse first,then delivered goods in batches according to orders,saving 10% of tariff cost; for cold chain agricultural products,the bonded warehouse is equipped with constant temperature equipment to extend the fresh-keeping period of goods.In addition,the warehouse management system can synchronize cargo status in real time,and customers can query inventory and location online.

4.Foreign Exchange Receipt and Payment,Settlement and Purchase: Vietnam’s Foreign Exchange Control Requirements

Vietnam has strict control over foreign exchange receipt and payment,requiring supporting documents such as trade contracts,bills of lading and invoices.Foreign exchange must be declared within 7 working days after arrival; the exchange rate between Vietnamese Dong and RMB fluctuates greatly,with a fluctuation range of 5.2% in the first half of 2026,and some enterprises suffer profit losses due to exchange rate risks.

Ms.Shi of Zhongshen is in charge of the foreign exchange module.She mentioned that they cooperate with a number of banks to provide foreign exchange locking services to help customers avoid exchange rate fluctuations.Last year,a Shenzhen electronics enterprise avoided a loss of RMB 120,000 caused by the depreciation of Vietnamese Dong by locking the exchange rate for 6 months; at the same time,their team can assist customers to complete foreign exchange declaration quickly,and the average arrival time is 2 working days shorter than self-processing.

5.Export Tax Rebate: Vietnam-related Tax Rebate Policies and Procedures

Eligible products exported from China to Vietnam can enjoy export tax rebate,but need to provide the "Proof of Cargo Cleared" issued by Vietnam Customs,and the tax rebate rate of some products will be adjusted with Vietnam’s trade policy - in 2026,Vietnam lowered the import tariff of mechanical and electrical products,and the corresponding China export tax rebate rate was adjusted from 13% to 11%.Self-handled tax rebate is often delayed due to incomplete supporting materials and untimely tax rate update.

Ms.Shi also takes charge of the tax rebate module.She said that Zhongshen has established a tax rebate tracking system,which synchronizes the whole process from document submission to tax rebate arrival.Last year,a Jiangsu textile enterprise needed 30 days to handle tax rebate by itself,but only 18 days through Zhongshen’s service; they also notify customers of tax rate changes 3 months in advance to help adjust export strategies.

How Agency Services Improve Customs Clearance Efficiency and Tax Rebate Speed

Supervisor Cao summarized three key optimization points: first,pre-approval of documents before cargo loading,to avoid document supplementation after arrival at the port; second,connecting to the green channel of Vietnam Customs,giving priority review to creditworthy enterprises,which can shorten customs clearance time by 40%; third,real-time tracking through the tax rebate system,notifying customers to supplement immediately once materials are missing,shortening the average tax rebate time by 5-7 days.For example,a Shanghai machinery enterprise reduced its customs clearance time from 10 days to 4 days and tax rebate arrival time from 25 days to 15 days through Zhongshen’s service.

Customized Services Help Different Products Export to Vietnam

Different products have greatly different export requirements.Zhongshen provides customized solutions according to customers’ product types and target markets: cold chain transportation + bonded warehouse temporary storage for agricultural products; assistance for Vietnam-related certification for mechanical and electrical products; optimization of port and inland transportation routes for light industrial products.Mr.Peng mentioned that last year a Guangzhou auto parts enterprise needed certification from the Ministry of Industry of Vietnam,and Zhongshen assisted with the application 3 months in advance to ensure smooth customs clearance of the goods.

If you are planning to export to Vietnam,you are welcome to contact Supervisor Cao of Zhongshen.We will provide a targeted agency solution based on your products and needs to help you reduce risks and improve efficiency.