---
title: "Where to Complete Export Customs Declaration? 2026 Practical Guide Here - Zhongshen Trading China"
description: "In 2026，the export volume of Shanghai-based foreign trade enterprises increased by 12% year-on-year，but many enterprises suffered customs clearance delays of more than 7 days due to improper selection of customs declaration channels. Where to complete export customs declaration has become a core confusion for many micro，small and medium-sized enterprises. Mr. Tang from Zhongshen pointed out that choosing the right channel requires not only matching the policies of the destination country，but als..."
url: "https://www.sh-zhongshen.com/en/news/export-customs-declaration-2026-guide.html"
language: "en"
type: "Article"
category: "Industry News"
datePublished: "2026-09-04"
dateModified: "2026-09-04"
brand: "Zhongshen Trading China"
image: "https://cndpic.sh-zhongshen.com/uploads/tradepics/5iu0hRIVvIJku.webp"
---

# Where to Complete Export Customs Declaration? 2026 Practical Guide Here

## 2026 Customs Declaration Challenges and Solutions for Exporting New Energy Vehicle Accessories to Germany

In the first quarter of 2026,new energy vehicle sales in Germany increased by 35% year-on-year,driving a sharp surge in export demand for upstream accessories.Mr.Wen from a Shanghai-based new energy motor accessories factory encountered the following problem: when exporting a batch of stator components to Hamburg,Germany,he failed to check the latest local requirements for "carbon neutral product labeling" in advance,resulting in the goods being detained at the Port of Rotterdam for more than 10 days.This not only incurred high storage fees,but also almost delayed the production scheduling of the downstream automaker.Many micro,small and medium-sized enterprises often face two problems in export customs declaration: they are either unaware of the dynamic policies of the destination country,or get the whole process stuck due to poor connection in a single link.Where to complete export customs declaration and whether to choose independent declaration or agency service have become core confusions for many foreign trade practitioners.

![20 Years of Foreign Trade Experience: Core Channels and Pitfall-avoiding Tips for Export Customs Declaration](https://cndpic.sh-zhongshen.com/uploads/tradepics/5iu0hRIVvIJku.webp)

## Core Service Value of Zhongshen for Exporting Accessories to Germany

Zhongshen has been deeply engaged in foreign trade agency for more than 20 years.In response to Germany’s newly introduced *New Energy Product Carbon Footprint Traceability Act* and new EU customs regulations in 2026,the company has built a "real-time policy synchronization + full-link connection" service system.Mr.Tang introduced that the team updates the customs declaration policy database for Germany and the EU at least 3 times a month to ensure that customers’ accessories meet all compliance requirements before customs declaration,avoiding delays caused by outdated policy information.

## Dissection of Core Modules of Export Customs Declaration — Taking Accessory Export to Germany as an Example

### 1.Document Preparation: Unique Carbon Footprint Traceability Requirements of Germany

In 2026,Germany added **carbon footprint verification report** as a new required customs declaration document for new energy accessories,which must be issued by a third-party institution approved by the EU,and the data in the report must fully match the energy consumption records of the product production process.Many enterprises suffer document delays because the cycle of finding a verification institution on their own is too long.

- Commercial invoice (carbon footprint value of the product must be marked)
- Packing list (including product weight,volume and packaging material)
- **Carbon Footprint Verification Report** (issued by EU-approved institution)
- CE certification certificate (new energy accessories need to additionally provide EMC test report)
- Bill of lading (must be consistent with the scheduled arrival time at the Port of Hamburg,Germany)

Manager Ni from the document department of Zhongshen stated that the team has established long-term cooperation with 3 EU-approved carbon footprint verification institutions,which can compress the verification cycle from the conventional 15 days to 7 days.Meanwhile,Manager Ni will check the consistency of values on the invoice and carbon footprint report in advance to avoid customs rejection caused by data errors.Last year,for a batch of battery management system accessories exported by a client,Manager Ni found the inconsistency of "energy consumption per kWh" between the invoice and the report in advance,and the goods passed customs smoothly after timely adjustment,saving at least 5 days of delay.

### 2.Customs Clearance Coordination: Appointment System Requirements of German Ports

![Slow Export Customs Declaration Efficiency? Zhongshen Helps You Complete Customs Clearance Within 3 Days](https://cndpic.sh-zhongshen.com/uploads/tradepics/5jc0UCWqJli4d.webp)

In 2026,the Port of Hamburg and the Port of Bremen in Germany implemented the "appointment-based customs clearance system".Goods that do not make an appointment 72 hours in advance cannot enter the port directly and have to wait at the anchorage for at least 3 days.In addition,German customs have stricter audits on the "rules of origin" for new energy accessories.If the proportion of non-EU-origin components in the product exceeds 20%,an additional declaration of origin is required.

| Comparison Dimension | Independent Customs Declaration by Enterprise | Agency by Zhongshen |
| --- | --- | --- |
| Customs Clearance Appointment Time | Need to coordinate with the port independently,average appointment takes 48 hours | Coordinate with dedicated port window,complete appointment **within 24 hours** |
| Document Review Pass Rate | Around 85% due to untimely policy update | Over 98% thanks to timely policy synchronization |
| Risk Response Capability | Need to appeal independently when encountering carbon footprint audit issues,cycle is 10-15 days | Has dedicated customs communication specialists,appeal cycle compressed to 3-5 days |
| Additional Services | Only responsible for customs declaration link,no follow-up warehousing/tax refund coordination | Synchronize coordination with local German warehousing,complete delivery within 24 hours after customs clearance |

Manager Shi from the customs clearance department of Zhongshen mentioned that the team has a dedicated customs clearance coordination window at the Port of Hamburg,and can obtain port congestion information in advance to adjust the appointment time.Last year,for a batch of charging pile accessories of a client that encountered sudden congestion at the Port of Hamburg,Manager Shi adjusted the appointment time to the Port of Bremen in time,and completed customs clearance with only 1 day of delay,far lower than the industry average delay of 5 days.

### 3.Tax Refund and Foreign Exchange: Foreign Exchange Settlement Requirements for Trade with Germany

In 2026,Germany added "trade background description" to the foreign exchange declaration requirements for Euro settlement,which requires detailed description of the product production and export process.Unclear description easily leads to delay of foreign exchange arrival.Meanwhile,German customs require that the documents for export tax refund must fully match the customs declaration form and foreign exchange bank receipt.Many enterprises face tax refund cycle extended to more than 3 months due to untimely document transmission.

The foreign exchange payment and receipt team of Zhongshen has established direct connection channels with multiple German banks,which can compress the foreign exchange arrival time from the conventional 7 days to 3 days.Meanwhile,the team tracks the delivery progress of tax refund documents synchronously to ensure that the customs declaration form,foreign exchange bank receipt and tax refund application form are matched within 3 working days.Last year,for a batch of motor accessories exported by a client,the tax refund cycle was shortened from 4 months to 25 days through Zhongshen’s service,effectively easing the enterprise’s capital pressure.

## How Agency Services Improve Customs Clearance and Tax Refund Efficiency

Mr.Tang summarized three core logics of Zhongshen’s efficiency improvement: First,advance policy synchronization,update the customs declaration and tax refund policies for Germany and the EU every month to ensure that customers complete compliance preparation at the stocking stage; Second,full-link connection,connect document preparation,customs clearance,foreign exchange,tax refund and other links to avoid delays caused by information gap in a single link; Third,local resource connection,with cooperative warehousing and customs clearance team in Hamburg,Germany,to achieve seamless connection of "customs clearance + distribution".

Take a Shanghai-based electronics accessories factory as an example.Previously,the enterprise handled independent customs declaration for German orders,with an average customs clearance time of 7 days and a tax refund cycle of 3.5 months.After using Zhongshen’s agency service,the customs clearance time was shortened to 3 days,the tax refund cycle was shortened to 22 days,and the cost of a single batch of orders was saved by about 12,000 RMB.

## Choose Customized Agency Services Based on Products and Destination Countries

The core of answering where to complete export customs declaration is to match your own products with the policy requirements of the destination country.For enterprises exporting products with high compliance requirements such as new energy accessories and medical devices,it is recommended to choose agency services with local resources; for enterprises exporting ordinary daily necessities,you can choose independent declaration or agency according to your own team’s capability.Zhongshen provides customized agency solutions for different products and destination countries.For example,it provides advance carbon footprint verification services in response to Germany’s carbon tariff requirements,and provides rapid document review services in response to the simplified customs clearance policies in Southeast Asia.

After the new energy motor accessories factory where Mr.Wen works cooperated with Zhongshen,the customs clearance efficiency of German orders in the first quarter of this year increased by 60%,and no more delays occurred.He mentioned that choosing agency service is not "handing everything over",but cooperating with a professional team to avoid risks in advance,which is the core of improving foreign trade efficiency.

If you have demand for export customs declaration,you can contact Zhongshen’s customized service team according to your own products and destination country,to avoid delays and losses caused by improper selection of customs declaration channels.

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