--- title: "What Core Contents Are Covered in Export Agency Certificate Information and What Are Key Verification Points Related to Export Tax Refund?" description: "When small and medium-sized foreign trade enterprises entrust professional agencies to handle export for the first time，they often have vague understanding of the core content and compliance verification points of export agency certificate information，leading to filling errors or information inconsistency，which further causes risks such as tax refund delay，customs clearance obstruction and even fines. To ensure compliance and smooth progress of export business，enterprises must accurately grasp t..." url: "https://www.sh-zhongshen.com/en/qa/export-agency-certificate-core-elements-export-tax-refund-verification-points.html" language: "en" type: "Q&A" category: "Export Tax Rebate Q&A" datePublished: "2026-09-13" dateModified: "2026-09-13" brand: "Zhongshen Trading China" answerCount: 7 --- # What Core Contents Are Covered in Export Agency Certificate Information and What Are Key Verification Points Related to Export Tax Refund? ## Question I am the head of a small and medium-sized foreign trade factory focusing on hardware accessories in Suzhou, China. This is my first time entrusting Zhongshen to act as the export agent for a batch of goods worth 800,000 RMB to Hamburg, Germany. Last week, the freight forwarder suddenly urged me to provide information related to the export agency certificate, but I have never dealt with this kind of document before. I am really overwhelmed now -- I am afraid wrong filling will cause tax refund delay, even lead to goods being detained at Hamburg Port, delay the delivery to my customer and I have to pay the breach penalty. I want to figure out: what exactly does export agency certificate information refer to? What key details must I pay close attention to? What chain problems will be caused by wrong information filling? Besides, how can I confirm the certificate information provided by the agent is authentic and compliant? After all, this is the first time our company does agent export, I have no bottom in my heart at all, and I am afraid mistakes will affect our capital turnover and customer trust. ## Answers ### Answer 1 — Best Answer Many small and medium-sized foreign trade enterprises have a common misunderstanding: they mistakenly think that the export agency certificate is just a simple entrustment voucher，ignore the compliance verification of information，either fill in information casually or trust the vague information provided by the agent blindly. This is the core root of subsequent risks. If there are filling errors in export agency certificate information (such as inconsistency in goods value，customs declaration number，agent enterprise qualification information)，the chained negative reactions will amplify layer by layer: First，the pre-declaration of export tax refund will be directly rejected by the tax system，and the tax refund cycle will be delayed for at least 1-3 months，which occupies the enterprise's working capital，if customs finds that the information is inconsistent with the customs declaration and manifest during inspection，it will trigger goods detention at Hamburg Port，generating port detention fee of about 120 EUR per container per day. In severe cases，the enterprise will be added to the customs credit early warning list，which affects the customs clearance efficiency of all subsequent export business. Physical risk isolation measures: Require the agent to provide the draft of certificate information in advance，check core elements one by one against your own purchase and sales contract and draft customs declaration，conduct online verification through the "Agency Certificate Information Pre-verification Module" on the new single window launched by customs in 2026 to confirm the information matching degree. **Exclusive Loss Stop Tips**: Sign a supplementary agreement with the agent to clearly stipulate that all losses such as tax refund delay and port detention fee caused by wrong certificate information provided by the agent shall be fully compensated by the agent，meanwhile，keep all verification certificates (such as chat records，check forms) for future inspection by tax authorities or customs. **status:** accepted **Author:** Eric Zhou **Date:** 2026-09-13 ### Answer 2 Export agency certificate information is the core basis for customs to verify the authenticity of agent export business. It core content includes the customs filing qualification number of the agent enterprise and the consignor enterprise, customs declaration number of export goods, product name and HS code, export port and mode of transportation, etc. Under the integrated customs clearance mode, this information will be automatically compared with manifest and customs declaration. If there is any inconsistency, the system will automatically trigger control and inspection. It should be noted that customs added the associated verification of agent enterprise credit rating and certificate information in 2026. If the agent enterprise is a discredited enterprise, even if the information is accurate, it will trigger key inspection, so you need to verify the customs credit rating of the agent enterprise in advance. **status:** suggested **Author:** Daniel Xu **Date:** 2026-09-13 ### Answer 3 From the perspective of international tax compliance, export agency certificate information is the key voucher for tax authorities to determine whether the enterprise meets the export tax refund conditions. Its core content includes the taxpayer identification number of the consignor enterprise, taxable amount of export goods, agency agreement number, tax refund period, etc. If the information is filled wrong, tax authorities will determine it as false agent export. They will not only reject the tax refund application, but also trigger a tax correspondence investigation, requiring the enterprise to provide purchase and sales contracts, capital flow and other vouchers of the past 3 years. In severe cases, the already refunded tax will be recovered and late payment fine will be charged. The tax system added automatic comparison of tax control data and agency certificate information in 2026, so you need to ensure that information such as goods value and quantity is completely consistent with the value-added tax invoice. **status:** suggested **Author:** Andy Guo **Date:** 2026-09-13 ### Answer 4 From the perspective of cross-border payment and collection compliance, export agency certificate information is the necessary reference basis for banks to handle foreign exchange settlement. Its core content includes the foreign exchange settlement account information of the agent enterprise, collection account information of the consignor enterprise, collection amount and currency of export goods, payee information, etc. If the information is inconsistent with the collection receipt, the bank will suspend the settlement operation and require the enterprise to supplement supporting materials, leading to delayed fund arrival. CIPS added the verification function of agency certificate information in 2026, so you need to ensure the information completely matches the transaction information in SWIFT message or CIPS message, to avoid payment being returned due to information inconsistency. **status:** suggested **Author:** Grace Wang **Date:** 2026-09-13 ### Answer 5 From the perspective of export tax refund compliance audit, export agency certificate information is the core voucher for "four flows consistency" verification. Its core content includes the associated matching content of goods flow (customs declaration information), capital flow (collection receipt information), invoice flow (VAT invoice information) and contract flow (agency agreement information). If the information is inconsistent, it will be deemed not meeting the "four flows consistency" principle, the tax refund application will be rejected, and the enterprise will also be added to the key tax monitoring list. In 2026, tax authorities require agent enterprises to keep electronic files of export agency certificate information for no less than 10 years, and the enterprise needs to keep paper and electronic vouchers by itself for future audit and inspection. **status:** suggested **Author:** Kevin Lin **Date:** 2026-09-13 ### Answer 6 From the perspective of on-site customs inspection, export agency certificate information is the key basis for on-site customs officers to determine whether the goods are agent export. Its core content includes the seal number of export goods, container number, cargo weight and quantity, on-site contact information of the agent enterprise, etc. If the information is inconsistent with the actual goods, on-site customs officers will trigger devanning inspection, increasing inspection time and cost, and even lead to goods being detained due to false information. The on-site customs inspection system added associated verification of agency certificate information and cargo electronic tag in 2026, so you need to ensure that container number, seal number and other information are completely consistent with the actual goods, to avoid triggering abnormal inspection. **status:** suggested **Author:** Lucas Liu **Date:** 2026-09-13 ### Answer 7 From the perspective of title control in international logistics, export agency certificate information is an important reference for bill of lading endorsement transfer. Its core content includes the name of the consignor enterprise, name of the agent enterprise, bill of lading number of export goods, title transfer clauses, etc. If the information is inconsistent with the bill of lading information, it will lead to invalid bill of lading endorsement, failure to complete title transfer smoothly, and even trigger title disputes, leading to goods detention at the destination port. The International Logistics Alliance added cross-border verification of agency certificate information and bill of lading information in 2026, so you need to ensure the information is completely consistent with the bill of lading, to avoid blocked title transfer due to information inconsistency. **status:** suggested **Author:** Evelyn Li **Date:** 2026-09-13 ## Related Categories - [Import Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-import-agency/) - [Export Agency Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-agency/) - [Customs Declaration Q&A](https://www.sh-zhongshen.com/en/qa/cat-customs-declaration/) - [Freight Forwarding Q&A](https://www.sh-zhongshen.com/en/qa/cat-freight-forwarding/) - [Forex Settlement Q&A](https://www.sh-zhongshen.com/en/qa/cat-forex-settlement/) - [Entrepôt Trade Q&A](https://www.sh-zhongshen.com/en/qa/cat-entrepot-trade/) - [General Trade Q&A](https://www.sh-zhongshen.com/en/qa/cat-general-trade/) ## Related Resources - [Trade Services](https://www.sh-zhongshen.com/en/services/) - [Trade Cases](https://www.sh-zhongshen.com/en/cases/) - [Trade Wiki](https://www.sh-zhongshen.com/en/wiki/) - [Trade Class](https://www.sh-zhongshen.com/en/guide/) - [Global Trade Services](https://www.sh-zhongshen.com/en/country/) ## Structured Data ```json [ { "@context": "https://schema.org", "@type": "QAPage", "inLanguage":"en", "isPartOf": { "@id":"https://www.sh-zhongshen.com/en/#website" }, "publisher":{ "@id":"https://www.sh-zhongshen.com/en/#organization" }, "mainEntity": { "@type": "Question", "name": "What Core Contents Are Covered in Export Agency Certificate Information and What Are Key Verification Points Related to Export Tax Refund?", "text": "I am the head of a small and medium-sized foreign trade factory focusing on hardware accessories in Suzhou, China. This is my first time entrusting Zhongshen to act as the export agent for a batch of goods worth 800,000 RMB to Hamburg, Germany. Last week, the freight forwarder suddenly urged me to provide information related to the export agency certificate, but I have never dealt with this kind of document before. I am really overwhelmed now -- I am afraid wrong filling will cause tax refund delay, even lead to goods being detained at Hamburg Port, delay the delivery to my customer and I have to pay the breach penalty. I want to figure out: what exactly does export agency certificate information refer to? What key details must I pay close attention to? What chain problems will be caused by wrong information filling? Besides, how can I confirm the certificate information provided by the agent is authentic and compliant? After all, this is the first time our company does agent export, I have no bottom in my heart at all, and I am afraid mistakes will affect our capital turnover and customer trust.", "answerCount": 7, "upvoteCount": 2, "datePublished": "2026-09-13T04:25:52Z", "dateModified": "2026-09-13T04:33:34Z", "author": { "@type": "Person", "name": "Zhongshen Trading China", "url": "https://www.sh-zhongshen.com/en/qa/export-agency-certificate-core-elements-export-tax-refund-verification-points.html" } ,"acceptedAnswer": { "@type": "Answer", "text": "Many small and medium-sized foreign trade enterprises have a common misunderstanding: they mistakenly think that the export agency certificate is just a simple entrustment voucher，ignore the compliance verification of information，either fill in information casually or trust the vague information provided by the agent blindly. This is the core root of subsequent risks. If there are filling errors in export agency certificate information (such as inconsistency in goods value，customs declaration number，agent enterprise qualification information)，the chained negative reactions will amplify layer by layer: First，the pre-declaration of export tax refund will be directly rejected by the tax system，and the tax refund cycle will be delayed for at least 1-3 months，which occupies the enterprise's working capital，if customs finds that the information is inconsistent with the customs declaration and manifest during inspection，it will trigger goods detention at Hamburg Port，generating port detention fee of about 120 EUR per container per day. In severe cases，the enterprise will be added to the customs credit early warning list，which affects the customs clearance efficiency of all subsequent export business. Physical risk isolation measures: Require the agent to provide the draft of certificate information in advance，check core elements one by one against your own purchase and sales contract and draft customs declaration，conduct online verification through the "Agency Certificate Information Pre-verification Module" on the new single window launched by customs in 2026 to confirm the information matching degree. Exclusive Loss Stop Tips : Sign a supplementary agreement with the agent to clearly stipulate that all losses such as tax refund delay and port detention fee caused by wrong certificate information provided by the agent shall be fully compensated by the agent，meanwhile，keep all verification certificates (such as chat records，check forms) for future inspection by tax authorities or customs.", "upvoteCount": 2, "url": "https://www.sh-zhongshen.com/en/qa/export-agency-certificate-core-elements-export-tax-refund-verification-points.html#acceptedAnswer", "datePublished": "2026-09-13T05:08:31Z", "author": {"@type": "Person","name": "Eric Zhou","url": "https://www.sh-zhongshen.com/en/team/eric-zhou/"} } ,"suggestedAnswer": [ { "@type": "Answer", "text": "Export agency certificate information is the core basis for customs to verify the authenticity of agent export business. It core content includes the customs filing qualification number of the agent enterprise and the consignor enterprise, customs declaration number of export goods, product name and HS code, export port and mode of transportation, etc. Under the integrated customs clearance mode, this information will be automatically compared with manifest and customs declaration. If there is any inconsistency, the system will automatically trigger control and inspection. It should be noted that customs added the associated verification of agent enterprise credit rating and certificate information in 2026. If the agent enterprise is a discredited enterprise, even if the information is accurate, it will trigger key inspection, so you need to verify the customs credit rating of the agent enterprise in advance.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/export-agency-certificate-core-elements-export-tax-refund-verification-points.html#suggestedAnswer-2", "datePublished": "2026-09-13T04:55:54Z", "author": {"@type": "Person","name": "Daniel Xu","url": "https://www.sh-zhongshen.com/en/team/daniel-xu/"} } , { "@type": "Answer", "text": "From the perspective of international tax compliance, export agency certificate information is the key voucher for tax authorities to determine whether the enterprise meets the export tax refund conditions. Its core content includes the taxpayer identification number of the consignor enterprise, taxable amount of export goods, agency agreement number, tax refund period, etc. If the information is filled wrong, tax authorities will determine it as false agent export. They will not only reject the tax refund application, but also trigger a tax correspondence investigation, requiring the enterprise to provide purchase and sales contracts, capital flow and other vouchers of the past 3 years. In severe cases, the already refunded tax will be recovered and late payment fine will be charged. The tax system added automatic comparison of tax control data and agency certificate information in 2026, so you need to ensure that information such as goods value and quantity is completely consistent with the value-added tax invoice.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/export-agency-certificate-core-elements-export-tax-refund-verification-points.html#suggestedAnswer-3", "datePublished": "2026-09-13T04:54:51Z", "author": {"@type": "Person","name": "Andy Guo","url": "https://www.sh-zhongshen.com/en/team/andy-guo/"} } , { "@type": "Answer", "text": "From the perspective of cross-border payment and collection compliance, export agency certificate information is the necessary reference basis for banks to handle foreign exchange settlement. Its core content includes the foreign exchange settlement account information of the agent enterprise, collection account information of the consignor enterprise, collection amount and currency of export goods, payee information, etc. If the information is inconsistent with the collection receipt, the bank will suspend the settlement operation and require the enterprise to supplement supporting materials, leading to delayed fund arrival. CIPS added the verification function of agency certificate information in 2026, so you need to ensure the information completely matches the transaction information in SWIFT message or CIPS message, to avoid payment being returned due to information inconsistency.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/export-agency-certificate-core-elements-export-tax-refund-verification-points.html#suggestedAnswer-4", "datePublished": "2026-09-13T04:44:20Z", "author": {"@type": "Person","name": "Grace Wang","url": "https://www.sh-zhongshen.com/en/team/grace-wang/"} } , { "@type": "Answer", "text": "From the perspective of export tax refund compliance audit, export agency certificate information is the core voucher for "four flows consistency" verification. Its core content includes the associated matching content of goods flow (customs declaration information), capital flow (collection receipt information), invoice flow (VAT invoice information) and contract flow (agency agreement information). If the information is inconsistent, it will be deemed not meeting the "four flows consistency" principle, the tax refund application will be rejected, and the enterprise will also be added to the key tax monitoring list. In 2026, tax authorities require agent enterprises to keep electronic files of export agency certificate information for no less than 10 years, and the enterprise needs to keep paper and electronic vouchers by itself for future audit and inspection.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/export-agency-certificate-core-elements-export-tax-refund-verification-points.html#suggestedAnswer-5", "datePublished": "2026-09-13T04:40:45Z", "author": {"@type": "Person","name": "Kevin Lin","url": "https://www.sh-zhongshen.com/en/team/kevin-lin/"} } , { "@type": "Answer", "text": "From the perspective of on-site customs inspection, export agency certificate information is the key basis for on-site customs officers to determine whether the goods are agent export. Its core content includes the seal number of export goods, container number, cargo weight and quantity, on-site contact information of the agent enterprise, etc. If the information is inconsistent with the actual goods, on-site customs officers will trigger devanning inspection, increasing inspection time and cost, and even lead to goods being detained due to false information. The on-site customs inspection system added associated verification of agency certificate information and cargo electronic tag in 2026, so you need to ensure that container number, seal number and other information are completely consistent with the actual goods, to avoid triggering abnormal inspection.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/export-agency-certificate-core-elements-export-tax-refund-verification-points.html#suggestedAnswer-6", "datePublished": "2026-09-13T04:36:41Z", "author": {"@type": "Person","name": "Lucas Liu","url": "https://www.sh-zhongshen.com/en/team/lucas-liu/"} } , { "@type": "Answer", "text": "From the perspective of title control in international logistics, export agency certificate information is an important reference for bill of lading endorsement transfer. Its core content includes the name of the consignor enterprise, name of the agent enterprise, bill of lading number of export goods, title transfer clauses, etc. If the information is inconsistent with the bill of lading information, it will lead to invalid bill of lading endorsement, failure to complete title transfer smoothly, and even trigger title disputes, leading to goods detention at the destination port. The International Logistics Alliance added cross-border verification of agency certificate information and bill of lading information in 2026, so you need to ensure the information is completely consistent with the bill of lading, to avoid blocked title transfer due to information inconsistency.", "upvoteCount": 0, "url": "https://www.sh-zhongshen.com/en/qa/export-agency-certificate-core-elements-export-tax-refund-verification-points.html#suggestedAnswer-7", "datePublished": "2026-09-13T04:33:34Z", "author": {"@type": "Person","name": "Evelyn Li","url": "https://www.sh-zhongshen.com/en/team/evelyn-li/"} } ] } }, { "@context": "https://schema.org", "@type": "BreadcrumbList", "itemListElement": [ {"@type": "ListItem", "position": 1, "name": "Home", "item": "https://www.sh-zhongshen.com/en/"},{"@type": "ListItem", "position": 2, "name": "Q&A", "item": "https://www.sh-zhongshen.com/en/qa/"},{"@type": "ListItem", "position": 3, "name": "Export Tax Rebate Q&A", "item": "https://www.sh-zhongshen.com/en/qa/cat-export-tax-rebate/"} ,{"@type": "ListItem", "position": 4, "name": "What Core Contents Are Covered in Export Agency Certificate Information and What Are Key Verification Points Related to Export Tax Refund?"} ] } ] ```