---
title: "What qualifications and approval processes are required to register a company with legal import and export operation rights?"
description: "You only have a partial understanding of the qualification requirements and approval processes for import and export company registration，worry about making mistakes that delay business launch，and are not clear about the exclusive local policy benefits in Shanghai in 2026. We can conduct full-chain disassembly of the registration process，pre-audit document details，connect core approval nodes and prepare exception plans，to complete compliant registration quickly，avoid common pitfalls，successfully..."
url: "https://www.sh-zhongshen.com/en/qa/qualification-approval-process-for-import-export-company-with-legal-operation-rights.html"
language: "en"
type: "Q&A"
category: "General Trade Q&A"
datePublished: "2026-06-01"
dateModified: "2026-06-01"
brand: "Zhongshen Trading China"
answerCount: 9
---

# What qualifications and approval processes are required to register a company with legal import and export operation rights?

## Question

 I am an entrepreneur engaged in cross-border apparel e-commerce in Shanghai. I used to operate small orders with personal accounts, but recently the platform requires settlement with enterprise qualifications, and the new batch of autumn and winter apparel is already waiting for customs clearance at Shanghai Port, which makes me too anxious to eat. I want to register a company with import and export operation rights, but I have no clue at all: I do not know whether to complete industrial and commercial registration first or apply for import and export qualifications first, and whether there are support policies for small and medium-sized foreign trade enterprises in Shanghai in 2026. I am afraid of making mistakes in the process, which will not only delay customs clearance and cause high container detention fees due to cargo detention at the port, but also may miss the platform's settlement deadline and lose the best-selling sales of this season. Please tell me clearly how to operate! 

## Answers
                            
### Answer 1 — Best Answer

First，conduct pre-document review. You need to prepare the original and electronic scanned copy of the legal representative's ID card，5-8 alternative company names containing "apparel import and export"，registered capital subscription commitment letter，commercial lease agreement of the registered address and water and electricity payment vouchers for the past 3 months in advance (Shanghai requires the registered address to match the actual office address in 2026). Note that **the registered address must be consistent with the actual office address**，otherwise the subsequent customs filing will be directly rejected.

The connection of core nodes shall be promoted in a fixed order: First，complete industrial and commercial registration through the Shanghai "One Netcom Office" platform. After obtaining the electronic business license within 1-2 working days，immediately submit the foreign trade operator filing application on the same platform，and simultaneously handle the export tax rebate qualification certification at the electronic tax bureau. The three nodes shall be connected and completed **within 7 working days** to avoid filing timeout caused by delayed synchronization of industrial and commercial information.

Exception plans shall be prepared: If the industrial and commercial name verification is rejected for multiple times，you can add regional modifiers such as "Pudong" "Songjiang" to optimize the name，If you are required to supplement materials during customs filing，you need to submit the rent invoice of the leased address within 3 working days to avoid being included in the customs early warning list due to filing timeout.

For final compliant implementation，after obtaining the Registration Form of Foreign Trade Operators and Registration Certificate of Customs Declaration Entities，you need to go to the State Administration of Foreign Exchange to handle the filing for opening a foreign exchange account within 15 working days，and apply for the electronic port IC card at the same time. After completing the full compliance process，you can normally handle customs clearance，foreign exchange receipt and payment，and export tax rebate，meeting the platform's enterprise settlement requirements.

**status:** accepted
**Author:** Kevin Lin
**Date:** 2026-06-01

### Answer 2

In the customs filing link of import and export company registration, you need to focus on the selection of declaration entity type. If cross-border e-commerce is the main business, you should select "cross-border e-commerce enterprise" instead of the ordinary import and export enterprise filing type, otherwise when carrying out customs clearance under modes 9610 and 9710 later, you will not be able to enjoy the cross-border e-commerce customs clearance facilitation policy due to inconsistent filing type, and may even be required to pay tax arrears according to the general trade mode.

In addition, you need to accurately fill in the first 4 digits of the import and export commodity code within the business scope when filing, to avoid subsequent declaration forms being returned due to inconsistent codes, which affects the cargo customs clearance efficiency. If the customs filing review fails, you can check the specific rejection reason through the "Customs Enterprise Management Platform", and resubmit after targeted supplementation of materials, without repeating the industrial and commercial registration process.

**status:** suggested
**Author:** Evelyn Li
**Date:** 2026-06-01

### Answer 3

After registering an import and export company, you need to simultaneously complete the qualification verification of international logistics partners, especially for enterprises operating business at Shanghai Port, you should give priority to logistics providers with NVOCC qualification, to avoid invalid bills of lading and failure to pick up containers normally caused by unqualified logistics providers.

At the same time, you need to provide a copy of the Registration Certificate of Customs Declaration Entities to the logistics provider immediately after the company registration is completed, and enter it into the enterprise whitelist of the logistics system in advance, so that the logistics provider can complete the entry of the pre-allocated manifest in advance before the subsequent cargo arrives at the port, shortening the customs clearance preparation time. If cargo detention at the port occurs, you can apply for the "detention fee reduction and exemption for small and medium-sized foreign trade enterprises" of Shanghai Port with the company's import and export operation right qualification, and you need to submit the application materials within 3 working days after the detention.

**status:** suggested
**Author:** Cindy Chen
**Date:** 2026-06-01

### Answer 4

For import and export companies registered in Shanghai in 2026, you can apply for the VAT deferral policy, and you need to submit the Value-Added Tax Deferred Payment Application Form simultaneously when handling the export tax rebate qualification certification, so that you do not need to pay import value-added tax in advance when importing goods, and can defer the payment to the VAT declaration period, easing the cash flow pressure of the enterprise.

In addition, if the company involves cross-border related transactions, you need to complete the related transaction filing at the tax bureau within 30 working days after the registration is completed, to avoid being listed as a key inspection object by the tax authority due to failure to file. At the same time, you need to keep all vouchers of import and export businesses such as contracts, invoices and declaration forms, to facilitate subsequent tax audits and export tax rebate applications, ensure the consistency of four flows, and reduce tax risks.

**status:** suggested
**Author:** Lucas Liu
**Date:** 2026-06-01

### Answer 5

After the registration of the import and export company is completed, you need to open a corporate foreign exchange account in time, and it is recommended to choose a bank that supports CIPS for RMB cross-border payment. In cross-border trade in Shanghai in 2026, using RMB for settlement can enjoy the exchange handling fee reduction and exemption policy, reducing the exchange rate difference risk. At the same time, you need to handle the registration of the "Catalogue of Enterprises for Foreign Exchange Receipt and Payment of Goods Trade" at the State Administration of Foreign Exchange, and enterprises not included in the catalogue cannot handle foreign exchange receipt and payment business.

In addition, you need to establish a foreign exchange receipt and payment ledger, and each foreign exchange receipt and payment must correspond to a real import and export contract and declaration form, to avoid being listed as a foreign exchange key supervision enterprise due to inconsistency between foreign exchange receipt and payment and actual business, which affects the subsequent foreign exchange settlement efficiency. If you encounter abnormal foreign exchange settlement, you can submit materials for verification through the bank's cross-border trade compliance consulting channel.

**status:** suggested
**Author:** Daniel Xu
**Date:** 2026-06-01

### Answer 6

When registering an import and export company, you need to clarify the authorization scope of import and export business in the articles of association, to avoid cargo right disputes in subsequent business due to unclear legal representative authorization. At the same time, if you plan to sign a long-term cooperation agreement with overseas suppliers, you need to handle the intellectual property customs protection filing immediately after the company registration is completed, especially for enterprises mainly engaged in apparel, you need to file the brand trademark with the customs, to avoid goods provided by overseas suppliers involving infringement being detained by the customs.

In addition, you need to formulate the International Trade Dispute Handling Plan in advance, clarify the applicable scope of force majeure clauses and dispute resolution methods, to avoid enterprise losses caused by breach of contract by overseas suppliers.

**status:** suggested
**Author:** Jason Wu
**Date:** 2026-06-01

### Answer 7

After the registration of the import and export company is completed, you need to organize the personnel responsible for customs clearance to participate in the on-site inspection training of Shanghai Customs, and understand the cargo packaging requirements for X-ray inspection, especially for apparel goods, you need to avoid using packaging materials with metal accessories, otherwise they will be judged as suspicious goods by the X-ray inspection system, triggering container unpacking inspection, increasing inspection costs and port detention time. At the same time, you need to submit the Cargo Inspection Pre-Declaration Form to the customs in advance before the cargo arrives at the port, explaining the material, quantity, value and other information of the cargo.

If it meets the conditions of "fast inspection for low-risk goods" of Shanghai Customs, you can enjoy the priority inspection channel. If container unpacking inspection occurs, you need to arrange personnel familiar with the goods to be present to cooperate, to avoid inspection failure due to inconsistent cargo information.

**status:** suggested
**Author:** Victor Sun
**Date:** 2026-06-01

### Answer 8

Import and export companies mainly engaged in apparel need to establish a packaging compliance system after registration is completed, especially for goods exported to the EU and the United States, they need to comply with local packaging environmental protection standards, to avoid being detained by overseas customs due to non-compliant packaging materials. The EU implemented a new packaging recycling directive in 2026, apparel goods exported to the EU need to use packaging materials with a recyclable ratio of no less than 60%, and provide packaging recycling certificates.

At the same time, you need to develop a packaging plan for the moisture-proof demand of autumn and winter apparel, use moisture-proof films and desiccants to avoid the goods being damp and moldy during transportation, which affects the quality of the goods. In addition, you need to prepare the MSDS of the goods in advance (for apparel with chemical coatings) to ensure compliance with the packaging compliance requirements for international transportation.

**status:** suggested
**Author:** Grace Wang
**Date:** 2026-06-01

### Answer 9

After the registration of the import and export company is completed, you need to establish an export tax rebate document management system, clarify the retention period and filing requirements of documents. The Shanghai Tax Bureau requires that export tax rebate documents be retained for 10 years in 2026, including declaration forms, invoices, contracts, foreign exchange receipt vouchers, etc. At the same time, you need to complete the pre-declaration of export tax rebate within 45 working days from the export date indicated on the export cargo declaration form, to avoid being unable to enjoy the export tax rebate policy due to overdue declaration.

In addition, you need to conduct regular export tax rebate self-inspection to check whether the four flows (contract, invoice, declaration form, foreign exchange receipt voucher) are consistent. If inconsistency is found, you need to adjust the declaration data in time to avoid being listed as a tax rebate inspection object by the tax authority.

**status:** suggested
**Author:** Eric Zhou
**Date:** 2026-06-01

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- [Export Tax Rebate Q&A](https://www.sh-zhongshen.com/en/qa/cat-export-tax-rebate/)
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