2026 Electronic Products Export to Vietnam: Full Process Guide from Stock Preparation to Tax Refund

2026 Electronic Products Export to Vietnam: Booming Market with Multiple Challenges

In 2026,the scale of the Southeast Asian electronics market will exceed USD 120 billion.As a regional manufacturing center,Vietnam’s annual import demand for mobile phone accessories and smart home devices grows by 18%.However,many small and medium-sized electronic manufacturers in Shanghai report that they often encounter three major obstacles when exporting to Vietnam: "documents do not comply with Vietnam’s new regulations","customs clearance cycle exceeds 10 days",and "tax refund materials are repeatedly rejected".Director Liu (from Zhongshen’s Foreign Trade Business Department) recently helped a wireless earphone customer solve the customs clearance delay problem.The customer originally expected customs clearance to take 3 days,but was stuck for 7 days due to Vietnam’s latest "electronic goods traceability code requirement".

Zhongshen Export Agency: Customized Solutions for Vietnam’s Policies

The Regulations on Supervision of Electronic Goods Imports implemented by Vietnam since 2025 require that all electronic products must have "origin traceability code + Vietnamese importer record number" uploaded in advance,and foreign exchange receipts and payments must be processed through designated banks in Vietnam.In response to these policies,Zhongshen divides its services into 5 core modules,each connected with local customs clearance teams and tax specialists in Vietnam.Director Shen (Zhongshen’s contact for Vietnam customs clearance) said that they update Vietnam’s policy list every month to avoid customers falling into policy pitfalls.

1.Document Module: How to Handle Vietnam’s Unique Traceability Code?

Vietnam Customs upgraded the "Electronic Goods Single Window" in March 2026,requiring that the bill of lading,invoice and packing list for imported electronic products must be synchronously associated with the "Vietnamese Importer Registration Code (EORI)" and "Product Traceability QR Code".Many domestic manufacturers do not know that the traceability code needs to be pre-declared on the official website of Vietnam Customs 3 days in advance,otherwise the container will be detained for "incomplete documents".

Zhongshen’s solutions:

• Connect customers with cooperative importers in Vietnam in advance to obtain EORI codes;
• Assist customers to generate traceability codes that meet Vietnamese standards in China (connected to Vietnam Customs database);
• Check "EORI + traceability code" synchronously during document review to avoid missing pre-declaration.

Last year,a smart home customer who prepared documents by themselves missed the traceability code,and customs clearance took 12 days.After cooperating with Zhongshen,for the same goods,document review was passed in 1 day,and customs clearance only took 4 days.

2.Customs Clearance Module: How to Get the "Green Channel" at Vietnamese Ports?

Ho Chi Minh Port and Haiphong Port in Vietnam are the main import ports for electronic products.Since 2026,random inspection has been implemented for "high-risk electronic products (such as lithium battery accessories)",with the inspection rate rising from 10% to 25%.Some customers have their goods detained for 7-15 days after inspection.In addition,Vietnam Customs requires that "complete customs clearance documents must be submitted 24 hours before the arrival of goods",otherwise demurrage charges will be incurred (USD 150-200 per container per day).

Zhongshen’s solutions:

• For high-risk products such as lithium batteries,conduct "Vietnam Customs pre-inspection" in advance (cooperate with local testing institutions in Vietnam) to reduce the inspection rate to below 5%;
• Submit customs clearance documents 48 hours before the arrival of goods,and use Zhongshen’s customs clearance agency network in Vietnam to access the "priority channel";
• Demurrage warning: If documents are delayed,we will advance the demurrage first,which will be deducted from the service fee later (no loss for customers).

3.Foreign Exchange and Tax Refund Module: How to Connect with Vietnam’s "Designated Banks"?

The State Bank of Vietnam stipulated in 2025 that all foreign exchange for electronic product imports must be received and paid through the Bank for Foreign Trade of Vietnam (Vietcombank) or the Bank for Investment and Development of Vietnam (BIDV),and tax refund requires materials with consistent "Vietnamese importer payment voucher + customs release note + value-added tax invoice".Many domestic manufacturers do not know that Vietnam’s value-added tax invoice is electronically signed,which must match the format of domestic export invoices,otherwise the tax refund will be delayed by 3-6 months.

Zhongshen’s solutions:

• Connect with the two designated banks in Vietnam and open the "green channel for foreign exchange receipt and payment",shortening the arrival time from 7 days to 3 days;
• When reviewing tax refund materials,synchronously check the consistency of Vietnamese importer payment vouchers,customs release notes and value-added tax invoices to avoid materials being rejected;
• For electronically signed invoices,help customers connect with the Vietnamese tax system in advance to generate invoice formats that meet requirements.

How Does Zhongshen Improve Customs Clearance Efficiency and Tax Refund Speed?

Director Liu summed up two core experiences:

First,"lock policies in advance": Update Vietnam’s List of Electronic Goods Import Policies on the 1st of every month.For example,Vietnam added the "energy efficiency certification requirement for smart home devices" in June 2026,and Zhongshen notified all relevant customers 1 month in advance to avoid errors in temporary stock preparation;

Second,"localized connection": We have set up a customs clearance office in Ho Chi Minh City,Vietnam,with 3 local Vietnamese specialists responsible for connecting with customs,banks and testing institutions,which is more than 30% faster than remote operation from China.

Data shows that for Zhongshen’s customers exporting electronic products to Vietnam in 2025,the average customs clearance cycle was shortened to 3.5 days from the industry average of 8 days,and the average tax refund receipt period was shortened to 2.8 months from the industry average of 5 months.

Precautions for Exporting Different Electronic Products to Vietnam

Conclusion: Choose Customized Services to Avoid Export Pitfalls

Whether you are engaged in mobile phone accessories or smart home products,you must fully understand the local policy changes before exporting to Vietnam.For example,Vietnam may impose an additional 20% tariff on "second-hand electronic products" in the second half of 2026,which many customers do not know yet.Zhongshen’s customized services will sort out all policy barriers in advance according to your product type and target port (Ho Chi Minh/Haiphong),helping you minimize the risks of document errors,customs clearance delays and tax refund delays.If you have specific export needs,you may wish to talk to Director Liu of Zhongshen,after all,20 years of experience is reliable.